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title: 'Unigames Committee Meeting #2 - 9/03/2026' tags: [committee meeting 2026]

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Unigames Committee Meeting #2 - 09/03/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Jeremy
• Lucy
• Sven
• Ronan
• Nate
• Rex
• Sophie
• Valerie

Apologies

• Connor

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:14 pm

Reports:

President's Report (Anna):

• ERF submitted
• OGM organised!
• hassled one million people
• lots of admin...
• fooded some runs :D
• oscar piastri dns is very tragic

Vice President's Report (Ella):

• ♡ I trained so many gatekeepers
• ☆ I do so much advertising (fumbled)
• ♡ Ran variety oneshot night!!
• ☆ Come to access boardgames!!
• ♡ Hype Ronan for doing allocations so speedy!! (The hype returns)

Treasurer's Report (Jeremy):

• setting up treasurer stuff been soooo funky w guild lol
• getting ready for call of cthulhu night :)
• we still wait upon sleeves

CommBank Account Balance: $947.65

Guild Account Balance: $9,942.52

Total Balance: $10,890.17

Secretary's Report (Lucy):

• Advertised Call of Cthulhu night!! Come play spooky!!
• Looking into Warhammer tourney
• Organising minis for the club in various forms
• Posted OGM announcement, rip Jeremy
• Secretaring it up, didn’t have to sell my left foot to HackMD

Librarian's Report (Sven):

• Finished re9...,
• Variety one-shot night went really, really well!!!,
• Messaged our Tokyo Alley contact (ty Ash),
• Grabbed the special grade cursed item: TMNT booster box,
• Hopefully by the time the meeting happens I cleaned the mini's... (he did not)

Fresher Rep's Report (Ronan):

• finished fresher campaign allocations (yippee)
• variety oneshots were so so good
• officially gatekeeper trained
• did wargaming oday advertising (more mouse bites)

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • Decided theme for Boardgaming night (social deduction)
  • Finished da EMP (had an aneurism)
  • Gatekeeper trained
  • Account linked (we don’t talk about this morning)
  • Finished a new commander deck
• Rex:
  • honestly not much. I haven’t really been around for a variety of reasons.
  • finally got myself onto the unigames site
  • have been gatekeeper trained.
  • brief discussion w/freo about allocation of people into non-preferred systems for fresher campaigns based on system similarities (acting as minor advisory)
• Sophie:
  • I got gatekeeper trained and have hung out here a fair bit
• Valerie:
  • variety oneshot night was amazing, thank you everyone!
  • officially gatekeeper trained
  • Snom poster done !! excited for sunday (got a new deck)
  • PERSONA!
  • did a chocolate run (yummers)
  • prosh video... it exists

Immediate Past President's Report (Connor):

Attendance Count - 1/2 (50%) - I sent an email :))

Past Action Items:

• Anna

  • Done
    • EMP for OGM and contacting ROs
    • Oday grant
    • Message Manjedal about being primary contact
    • Contact clubs about reps for laser tag
    • Bother about joint camp
    • Contact Jack about past Megagame
    • Contact Gen about group chat for Wargame Oday
    • Check with Ash about TMNT box
    • After hours form for variety one-shot night in GCR
    • Bump RPG Oday
    • EMP for week 5 board games
  • In progress
    • Check details for current Megagame
    • Get dates for SLT
  • Not done
    • EMP for Redacted

• Ella

  • Done
    • EMP and advertising for SNoM
    • Advertising for the week 3 events
    • After hours form for variety one-shot night in GCR
    • Contact Access about pizza and future events
  • In progress
    • Contact clubs about Charity vigil reps, look into EMP
    • Go to PROSH marshal training
  • Not done
    • Get Sleeves
    • EMP for redacted

• Jeremy:

  • Done
    • Do general maintenance on the damaged library items
    • EMP and advertising for SNoM
  • Not done
    • Message about the minis from Discord

• Lucy:

  • Done
    • Follow up on email for table repair
    • Bother Gen about Gatekeeper FAQ doc
    • Name thread for Redacted
    • Bug Jack about tokens
    • Contact Matt about sem 1 tournament
    • EMP and advertising for Call of Cthulhu One-shot Night
    • Contact Jade about the Kill Team minis
    • Catalogue the minis in the clubroom
  • In progress
    • Make Blood Bowl Tokens
  • Not done
    • Organise training days for first aid and RSA

• Sven:

  • Done
    • Bump announcement for playmats
    • Follow up on the details from Ash for Tokyo Alley
  • In progress
    • Do general maintenance on the damaged library items
    • Think of dates for One Piece TCG, gauge interest at other TCG events
    • Assist with pizza order for Access collab

• Ronan:

  • Done
    • Message fresher GMs, make server
    • Advertising for Wargaming O'Day

• Nate:

  • Done

    • Look at dates, think of theme, watch Anna do EMP for week 5 board games

  • In progress

    • Think of dates for One Piece TCG, gauge interest at other TCG events

• Valerie:

  • Done
    • Look at dates and event organisation for BOTC event
  • In progress
    • Go to PROSH marshal training

• Connor:

  • Done
    • Email about guardian for Ronan at redacted

• Executives:

  • Done
    • Give Anna ID

• Everyone:

  • In progress
    • If at IKEA, look at the things we gotta get for stretch goals

Boardgames

Access Boardgames - Week 3, Wednesday the 11th of March @ 5pm

• That's on Wednesday
• Ella and Sven will do this event
• Will be in the CCZ
• EMP and advertising have been finished
• We will pay for pizza and then split cost with access gold coin per pizza
• Ellla will need to call Dominos
• They're interested in doing weekly events with us again
  • We didn't do weekly, they would borrow games weekly, but we are happy to do monthly again
  • Will be up to nextmittee though
  • We have decided to do once a month
• We will use our square to do pizza purchases at the event

Ella: Call Dominos for pizza

Anna: Let gatekeepers know square will be out of the room for Access Boardgames

Sven: Assist with pizza order for Access collab

Social deduction Games - Week 5 - Week 24th of March @5pm

• Social deduction games
• Nate will run this event
• We need advertising out tomorrow
• EMP has been done
• Tuesday is club carnival, we might want to advertise this at the carnival
• Coup, Werewolf, Secret Hitler, Curses and Covens, Antidote

Nate: Advertise event

Sven: Do reservation for Social Deduction game event

Blood on the Clock Tower Event - Study Break, 7th or 10th of April

• Valerie would like to run this
• Maybe for study break?
• We may want to do reservations
• Possible Ezone booking for larger/multiple games ->Giumelli learning studio may be the go

Valerie: Confirm dates for BOTC event

Anna: EMP and room booking or BOTC event

RPGs

RPG O'Day - Week 2, Monday the 2nd of March @ 5pm

• It's been!
• 14 people!
• It ran pretty well and easy!

Variety One-shot Night - Week 2, Friday the 6th of March @ 5pm

• Its been!
• ~45 player, 7 GMs
• All games filled up
• Due to it being busy, some people missed out and may have not understood it was first come first serve, maybe we need to be more explicit in the announcement
• We had an accessible game in the GCR!

Call of Cthulhu One-shot Night - Week 4, @ 5pm on the 20th of March

• Lucy has organised this
• 5 GMS obtained, 4 reservations and 1 on standby
• Lucy has the game descriptions, player numbers and content warnings
• It will be on Friday 20th @5pm

Lucy: Post reservations for CoC night games

Paranoia Oneshot Night - Week 6, 30th March - 5th April

• Anna would like to run this
• Maybe early to run in the semester due to horror themes but it's fineeeee
• Possible content warnings, we will announce as needed

Anna: Contact GMs for Paranoia night, do EMP and advertising

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• EoE kill!
• Bloomburrow lives still
• TMNT is here

Intro to MtG - Week 3, Friday the 13th of March @ 5pm

• This Friday
• We do have people to run this
• Advertising done
• Likely to start with standard and if people are comfortable we move to commander
• Sven and Nate will attend the event

SNoM - Week 3, Sunday the 15th of March @12pm

• To partner with the Intro to MtG event
• Valerie do advertising today or tomorrow
• Valerie will attend

Valerie: Advertising for SNoM

Strixhaven Pre-release - Sunday 19th April

• We need to do EMP and advertising - Don't need to do yet as we're over a month away
• Someone will need to contact Good Games - Sven can do this, Nate will tag along

Sven, Nate: Contact GGs for Strixhaven

7 Point Decks

• Sven would like two more decks
• Its been pretty popular with a lot off fresher interest
  • Sven wants to gauge interest at TCG Oday
• Assh is happy to help make the decks
  • We will need to get sleeves and boxes as well
  • Ash was interested in getting commissioned for the decks
  • We will need to further discuss this and we will need more information from Ash
  • We're leaning against as it feels a lot different from other commission work we have had done in the past it but will do more research into this

Sven: Contact Ash about 7 point decks and commissioning

Spiderman Pack

• We need to get rid of them
  • We should just put them out at least
  • Raffles too
  • Leave it for next prizing + whatever else is prizing
  • We could save it for a silly draft "New York Draft" "Chungus Deck" - Sven
  • Redacted prizing or Redacted draft event

Other TCGs

TCG O'Day - Week 3, Tuesday the 10th of March @ 5pm

• It's tomorrow!!!
• Sven and Nate can be there
• We're chilling
• Good event to gauge interest in TCG things

One Piece TCG event

• Sven and Nate would like to run this
• Using TCG Oday to gauge interest
• Might be worth combining with Pokemon event

Sven, Nate: Think of dates for One Piece TCG, gauge interest at other TCG events

Deck maintenance

• We should have more descriptive labels on the decks:
  • Name of Deck
  • QR code to our Archidekt with more info
  • Game format
  • Game system

Nate: Bring in label maker

Sven, Nate: Start labeling Decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy has contacted Matt regarding an early sem 1 tournament
• Put an EOI or poll in wargames chat, maybe after Wargames Oday
• We do have date, 23rd of May
• Someone else will need to be there besides Lucy

Lucy: Cook on Warhammer tournament

Blood Bowl

• One more file needs to be exchanged before they're finished
• Do we want to do a league
• Commissioners is an issue
• Gauge interest at Wargame Oday

Lucy: Make Blood Bowl tokens

Wargaming O'Day - Week 4, Monday the 16th of March @ 5pm

• Will be at 5pm
• There will be 7 people running it now
• Some of the games we will have on display:
  • Warhammer 40k standard, Kill Team, Combat Patrol
  • Warhammer AoS standard, Spearhead
  • Bloodbowl
  • ASOIAF
  • The Quars War
  • 5 Parsecs From Home
  • Malifaux
• EMP was done
• Lucy can be there but may be ~1hr late, Sven can be there from the start
• This is during our meeting time, Lucy or Sven may need to pop out during the meeting to supervise

Painting Day

• Lucy Wants to run this
• Not sure when, maybe study break, maybe after!! > Lucy: Cook on painting day

Collaborative Events

• They're cool and newmittee should do them!!
• Ponder them orbs
• No one has pondered
• Lies: Rollerblading club collab

• TLG Uwa collab

  Past Megagame

• What is even going on? We have no clue

• We do now: Other clubs haven't done their profit distributions
  • We don't own any money nor are owed any
• We do want to get the resources we bought from Gary

Anna: Chase up on digital resources for Megagames

Cat Haven Collab - Study break of exams

• Ella would like to do this again

Ella: Cook on Cat Haven collab

Major Events

Joint Camp - Friday-Monday the 5th-8th of December

• Waiting for the other clubs to do their food bank donations and then for subcom to be dissolved
• Anna bothered people about this
  • Other clubs haven't done their parts, we're just waiting on them as they have been busy with committee change over

Anna: Bother again about joint camp

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Acquired:
    • Large whiteboard
    • 2 medium whiteboards
    • Whiteboard markers
    • Extension cords
    • 5 mini whiteboards
    • Cable management
    • Gazebo bag
  • Unacquired:
    • New rug
    • Kallax organisation
• Event distribution profits haven't been done yet
  • Lucy will keep an eye on this

Sven, Jeremy: Acquire Kallax organisation items

Anna, Sophie: Get measurements for rug area and acquire rug

PROSH - Week 4, Wednesday the 18th of March

• Prosh olympics is tomorrow, James (UNISFA) will be there likely
• The theme is Proshtunes, we're doing Bardcore with UNISFA
• Ella will be head marshal
• We might need to switch out people to be there overnight
• Prosh Olympics on both Tuesday the 10th and Thursday the 12th
• Announcement for PROSH needs to be done -> being done by Jay (UNISFA)

Ella: Go to PROSH marshal training

Megagame - Week 4, Sunday 22nd of March @ 12pm

• The library room has been booked for this but they have to approve the use
• Jack emailed about room change on EMP
• Rex can attend and possibly Ronan
• Materials are sorted, Jeremy will be there to open room as its under their name
• Do we need to do tickets?
  • We don't think so as we don't need to get money back but we should do reservations
• Advertising needs to be done ASAP

Jeremy: Do Megagame advertising

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• We've now got in contact with someone from Tokyo Alley
• They asked if we could do RPG stuff instead of TCG
  • Apparently we've already been booked in for oneshots
  • This might be a bit tricky due to do time restraints, con environment (loud) and systems
  • We should at least do pregen characters, maybe anime oneshots more appropriate
  • We need GMs
  • We will also ask to bring board games
  • Drop in drop out boss battles??
• We will email back about these problems and also that we will bring board games
• We need to check if the entrance fees are covered, we minimum need 5

Sven: Follow up on Tokyo Alley

Charity Vigil - Easter weekend, 3rd to 4th April

• Date picked for easter weekend - this is 3 weeks away, this is aaaaaaaaaaaaa
• Ella + Sophie will be reps
• UNISFA and UCC have reps, UWASCA and Esports does not
• Server has been made
• We need EMP ASAP
• We should brainstorm Unigames events for this

Ella: Contact clubs about Charity vigil reps, look into EMP

Laser Tag with Esports, UCC, CSSC - Week 6

• Contacted about doing laser tag!
• We think we might be a bit busy to do this
• Would have to be during the week due to charity vigil on the weekend
• We haven't had much going on with this
• Valerie, Nate and Sven can do this
• We may just advertise this rather than do anything else

Valerie: Contact clubs about laser tag

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Unigames ~~Redacted~~

• ~~Redacted~~ Leaders: Anna, Ella

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Ella

Unigames ~~Redacted~~ - ~19-22 June

• Organising basic things:
  • Lucy may be day only
  • Who has RSA: No one -> We will need to fix this + possibly gatekeepers
  • Who has first aid -> Lucy, Ella, Nate, Rex
  • Who has cars -> Nate, Anna, Sven, Lucy* + gatekeepers
  • M name camp
  • Jeremy has RSA, car and first aid, will not be on committee but wants to come to Redcated
    • Ronan will still be 17 -> Guardian will need to be organised if he attends
  • This isn't really doable as we have to have 0 alcohol and also organise guardianship which is a lot of work
  • Sorry Ronan :((

Lucy: Organise training days for first aid and RSA for redacted

Lucy: Organise menu and job allocations for redacted

Anna, Ella: EMP for redacted

Fresher Zone

Fresher Campaigns

• We have 11 Fresher GMs who have submitted to the EOI
• Currently 55+ Fresher player sign ups
• Holy moly Ronan did it all!!!
• For those who were not assigned a game it was mainly due to limited availability

Ronan: Message freshers who were not assigned games

Reimbursements

• Done
  • $223.20 to Connor for Bloomburrow Box
  • $347.10 to Anna for Food Run 24/2
  • $1.40 to Ella for printing for Variety Oneshot Night
• In Progress
  • $216.91 to Ash for TMNT MTG box
• Unsubmitted
  • $482.70 to Anna for Food Run 5/3
  • $72.00 to Valerie for chocolates

Guild

Tenancy

• Tenancy allocations are at the end of this year
  • We want to make sure our library, Kallax and general space is well used and organised
  • Insta posting!!
  • Hound gatekeepers to keep to room clean
• Room open tabulation integration with website?

Anna: Work out what the fuck is going on with tenancy contract

SOCPAC Meetings

• Next one is the 31st of March
• Ella is happy to attend

Grants

• Oday grant done by Anna
• We should think about SPGs (special project grants), due mid April
  • We did this for Unigames Camp 2025
• Jeremy is happy to get this ready for the next treasurer

Jeremy: Organise SPG for redacted

SLT training

• Lucy, Sven and Ella need to do training
• Student leadership training, required for execs
• It looks like the April date is fully booked
  • The next event is June 24th...5 days after camp starts
  • We need minimum 4 execs trained for camps
• Ella has done an email chain to organise the SLT training for us

Ella: Follow up on email chain for SLT training

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• New gatekeeper form was sent out for 2026
• Do we want to keep it as semesterly or change to once yearly
  • Its a pain to do this every semester
  • If we change to semesterly, we should check up on people's availability as semester changes
  • Rather than applications, we can do a quick assessment of current gatekeepers
• Congrats to our new gatekeepers:
  • Benjamin Berglin
  • James Brierley

Lucy: Do gatekeeper FAQ doc

Webkeepers

• We need to renew our domain
• We should do it for 5 years,
• Motion to approve budget $89.75 for renewing Unigames domain name
  • Passes Unanimously
• We should switch domain contact to the Unigames gmail
• Jackie was double charged last time (2021), she's investigating if we can get the next 5 years free as we've technically payed for it
• Jackie is going to try and compile a list of things webkeepers would like to achieve
  • Talk to Jackie if you need help about the library tagging system in the website
  • She's also going to fix some funky tags in there

Room Updates

Eunigames Playmats

• It is closed!
• We need to get final expenses so we can do the budget or it

Sven: Finalise playmat order

Table

• Lucy replied, no response yet
• We'll need to get a quote, could be SPGable (Likely sem 2)

Lucy: Follow up on email for table repair

Library

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Jade returned the minis, they look awesome
• We need to pay Jade $50 as discussed in previous minutes
• We think we should pay her more for her work, we will instead pay her $100, we did take this into account when we previously discussed this
• Motion to approve paying Jade $100 for painted Kill Team Minis:
  • Passes Unanimously
• Lucy sorted out the clubroom minis
• He's put out all the yucky old minis in a box, we will throw it out in 2 weeks
• We will advertise this for members to scrounge and take
• On Nates soul, Sven will clean the minis

Lucy: Advertise yucky minis

Lucy: Contact Jade about payment

Donations

• Tomb of Annihilation: Acquired

General Maintenance

• Sleeves have been emailed about and we have an invoice for them
• Half they've put aside for us already and half they've ordered for us
• They will go in to get MtG sleeves so the colours can be chosen
• $298.35 total
• Motion to approve Ella to use card to pay for $298.35 of sleeves:
  • Passes unanimously

Sven: Do general maintenance on the damaged library items

Ella: Get Sleeves

Food Runs

• Anna did one!!(She spilt Passito in her car)
• Donald has done a chocolate run!! Thank you!!

Phoenix: Future/Past

• Ella would like to do
• Theme: One Man's Trash
• Ronan has interest and can help Ella

Committee Business

OGM - 23rd of March

• Jeremy is planning on resigning on the 23rd of March
• It is in the Guild Council Room
• We need 21 attendance
• Date is 23rd of March at 5pm
• RO's are Jay and Laurel
• PLEASE PLEASE PLEASE PLEASE PLEASE PLEASE COMEEEE

Lucy: Send out email announcing OGM

Banking

• Due to this resignation, we have decided to delay changing the signatories/contacts on our CommBank, Square and ABN
  • This would create unnecessary paperwork and be time consuming to do twice
  • Anna is the primary contact on all of these, as well as Connor being the other signatory, both of whom are still on committee (technically)
  • This means these accounts are still accessible and usable and in trusted hands while we wait to elect a new Treasurer

Handovers

• Everyone read the handovers!!!!!!!!!!!!!!!!!!!!!!!!

Archiving

• Nene still wants to do as webkeeper

Organising Old Records

• Nene still wants to do as webkeeper

Closed section starts: 7:20 pm

Closed section ends: 7:42 pm

Meeting closed: 7:42 pm