Unigames Annual General Meeting 27/02/2026

tags: committee meeting 2025

Attending:

Gen Allen, Lucy Auckland, Anna Bailey, Jack Bariss, Benjamin Berglin, Leo Boghossian Kiperman, James Brierley, Patrick Burke, Jeremy Butson, Zac Covil, Ella Dillon, Jack Douglas, Joel Eu Yee Jun, Kate Fistonich, Valerie Gard, Oscar Gates, Jay Gilbert, Iker Hernandez Mendez, Lorenzo Iannuzzi, Nate Kirkwood, Chris Leak, Alexander Manning, Nene Mars, Pranav Menon, Ronan Miles, William Moeskel, Lexie O'Brien, Will O'Callaghan, Felix Overmeire, Artemis Prosser, Sara Rettinger, Meryn Schollum, Jackie Shan, Callum Shaw, Sven Skead, Sophie Thomas, Adam Visser, Apollo Walters, Winslade

Meeting Scheduled: 2:00pm

Meeting Open: 2:06 pm

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Reports

President's Report (Connor)

• Hi guys! I’m Connor Brennan, president of the runner up best club Unigames
• I ran a lot of the intro events to start the year
• Was last year’s PROSH Marshall
• Ran the Lances & Lasers camp back in June (you should watch for more things this June perhaps…)
• Ran RP4Life this year alongside Ash
• Overall, I think time didn’t permit me to personally be an entirely productive president in terms of doing things myself
• However, I’m very proud of this committee for all their amazing work this year, it was nice to see us run some new kind of events, and change up some of our old ways of doing things, in ways that will keep this club thriving in the future
• I think it’s because of this entire group’s work that we were awarded with the Runner Up Best Club award, and I also don’t think I would’ve won the best president award without such a hardworking, dedicated committee

Vice President's Report (Gen)

• Hello everyone! I'm Gen and I've been your vice president for 2025
• I've run or helped run 18 events this year across so many areas of the club, including board game nights, RPG nights, Flesh and Blood events, bloodbowl tourneys and painting days
• I've also organised collaborative events with Pride and UniSFA
• I've been on two subcommitties, chairing Charity Vigil and being a camp leader for Joint Camp
• I've helped out with setting up and scheduling fresher campaigns across both semesters
• I have sent many emails to guild and even wrote a newsletter
• Thank you so much to Unigames committee! You have been such a huge part of my life for the past three years and it's been such a privilege to help with the running of this club

Treasurer's Report (Anna)

• I ran a couple events, and I was on Joint Camp Subcom
• I did two camp budgets, and re-worked the way we do menu breakdowns
• I pioneered the Square, which has been such a great thing for the club
• I acquired the club over $4,000 in grant money!
• I organised finalising the SSAF grant, which included donating over $600 worth of food to the Guild Food Pantry
• I did many a food run
• I also got us an ABN, which is cool for admin things, such as ticket sales online, the Square, and more!
• I did a fair bit of general fine-tuning and admin work!
• Financial report is included here, please contact me if you have any questions, queries or concerns.

Secretary's Report (Nene)

• i've written all but two of our meeting minutes this year and published them all within the week, including the minutes for our four general meetings (five if you include this one)
• i also wrote newsletters monthly until i begged and pleaded for it to end, thank you to gen, anna, and ella for doing the other newsletter and minutes
• i did the event attendance tabulation again with help from ella for some of the later entries
• i did not run very many events but i was on the subcom for charity vigil, was a camp leader for unigames camp, and attended and proxied for so many other subcoms as well as helping with regular events
• i cleaned up and organised our google drive, gmail and hackmd and started what may be a lifelong mission to upload the old unigames minutes to the website
• i also wrote the applications for the club awards which got us runner up best club and best president!
• i also also finished the dragon design this year as well as organising all the oday printing of flyers, guides, and stickers!
• generally i just did my best to make sure everything was running well, including keeping track of events, reminding people to do their pressing action items, responding to emails, and a million other administrative tasks

Librarian's Report (Jeremy)

• I conducted CPR on Pokemon TCG in the club, with new decks and some pretty logos
• Was on and chaired a lot of the Joint Quiz Night this year, which I hope everyone enjoyed!
• I created and implemented our event recommendations form (look for the QR code in the clubroom) and the physical Looking for a game forms (look on the pinboard!)
• Ran and finished two awesome book buys where I think we got some incredible new games, including building our Spearheads
• Did countless little bits of maintenance on our library to keep it nice and running
• Went to Swancon, ran our stall at Relay for Life, odays, club carnivals and helped at Roleplay for Life
• Generally ran a heap of game nights, helped setup our new TCG and Warhammer shelf and almost finished sleeving the large majority of our games (new librarian I will continue helping)
• Thank you for a good couple of years and much love to this years and next years committee <3

Fresher Rep's Report (Jack D)

• I organised fresher campaigns in both semester 1 and 2, which I have heard many great stories from and am super thankful to all GM's (and Gen for guiding me in organising)
• I was the main face at relay for life, staying the full time as well as making sure we continued raising money and doing laps as well as buying dinner
• I've organised refresher rewelcome and the 2026 fresher welcome as well as getting prep started for 2026's fresher rep to assign fresher campaigns
• I was on megagame subcom and pushed hard for it along with Jack Bariss
• It's been such an amazing and interesting experience being on Unigames committee, i've had such an amazing experience and have had the absolute pleasure of meeting so many wonderful people, i thank everyone who's given me advice and helped me along this journey

OCM's Reports (Ash, Ella, Jack B, Lucy)

• Ash // Initiative: 2 on a d6 (third)
  • I ran 38 events this year, which includes 27 tcg events which included 1v1 formats which were lost to the club, and also events like craft night, roleplay for life and I also helped with both camps
  • I redid the camp menu to include kebabs (and they were always on time)
  • I got us 3 new club commander decks within like 2 months of the last term and we also now have 2 7point Highlander decks
  • Hey, it was also my idea to get the new kallax for our tcgs and bloodbowl library items
  • I think I had quite a fun and productive year, and I wish all the best to the next committee! May they build upon all the work we've done this year.
  • For those who come after
• Ella // Initiative: 3 on a d6 (second)
  • ♡ I helped run over 15 events, including 4 collaborative events, and big events such as leather pouch workshop, camps, cam hall quiz night and the cat haven collab
  • ☆ I was very active on our instagram and did so much advertising!!
  • ♡ I took most photos of our clubroom and events, which have been used on our social media and club award applications
  • ☆ I initiated official craft activities at our camps, which were seemingly well liked!
  • ♡ I helped others as much as I could and made so many lovely friends!!
• Jack B // Initiative: 20 on a d20 (first)
  • Ran Taskmaster at Charity and unCharity Vigil (with my good friend Alex J Knowles, RIP)
  • Subcom'd for unCharity Vigil
  • Started up the Den of Wolves megagame and procured relevant materials (with assistance from the late Alex)
  • Ran 2 boardgame events + 1 RPG event
  • Slept through a few events and the occasional meeting
• Lucy // Initiative: 1 on a d20 (fourth)
  • Organised and ran the majority of Warhammer tournaments last year
  • Run a few RPG nights and a lot of painting days
  • I was on the subcom for Uncharity and helped make a pretty snazzy poster
  • Did various random runs for clubroom equipment and food runs
  • Attended O-day and both sem 1 and 2 club carnivals
  • Had a pretty great year with a the awesome people on commitee and a wonderful time in the club! Thank you everyone

General Updates

• Upcoming Events:
  • Week 2 (RPG Week)
    • RPG O'Day on Monday the 2nd of March
    • Variety One-shot Night on Friday the 6th of March
  • Week 3 (TCG Week)
    • TCG O'Day on Tuesday the 10th of March
    • Access Boardgames on Wednesday the 11th of March
    • Intro to MtG on Thursday the 12th of March
    • SNoM on Sunday the 15th of March
  • Week 4
    • Wargaming O'Day on Monday the 16th of March
    • PROSH on Wednesday the 18th of March
    • Call of Cthulhu will also be sometime that week
• Event attendance tabulation
  • Organised 119 events this past year, average of 2ish a week
  • 1860 total event attendees, average of 15.6 per event

Agenda Items

• Motion for removal of seconding by Connor Brennan, seconded by
  • Motion passes unanimously
• Has either RO been a committee member of Unigames in the past 6 months?
• Do either ROs have a conflict of interest to declare?
• Motion to confirm Lorenzo Iannuzzi and Winslade as Returning Officers
  • Passes 31 to 33
• Connor declares 2025 committee dissolved

Committee Elections

President

• Standing Nominations
  • Anna Bailey
  • Nene Mars
• Anna and Nene give speeches and answer questions
• Anna Bailey is voted in as 2026 President!

Fresher Rep

• Standing Nominations
  • Leo Boghossian Kiperman
  • Nate Kirkwood
  • Rex Parnell
  • Ronan Miles
  • William Moesker
• Ella Dillon nominates Callum Shaw, who declines
• Leo, Nate, Ronan and William give speeches and answer questions
• Rex Parnell is absent but sent in a video instead that is played on his behalf
• Ronan Miles is voted in as 2026 Fresher Rep!

Vice President

• Standing Nominations
  • Lucy Auckland
  • Anna Bailey
  • Ella Dillon
  • Nene Mars
• Anna Bailey rescinds her nomination
• Nominations as they end up:
  • Lucy Auckland
  • Ella Dillon
  • Nene Mars
• Lucy, Ella and Nene give speeches and answer questions
• Ella Dillon is voted in as 2026 Vice President!

Treasurer

• Standing Nominations
  • Lucy Auckland
  • Anna Bailey
• Anna Bailey rescinds her nomination
• Artemis Prosser nominates Adam Visser, who declines
• Artemis Prosser nominates Valerie Gard, who declines
• Lucy Auckland rescinds their nomination
• Gen Allen nominates Pranav Menon, who declines
• Jackie Shan nominates herself
• Lucy Auckland nominates Artemis Prosser, who initially accepts
  • This causes Lorenzo to admit they have a conflict of interest, which causes a vote by hand to occur about whether everyone is comfortable with Lorenzo still counting the votes with this conflict being known
  • The room agrees this would be fine
• Ash Sanctis nominates Jack Bariss, they accept
• Lucy Auckland nominates Jeremy Butson, they accept
• Artemis Prosser rescinds their nomination
• Nominations as they end up:
  • Jack Bariss
  • Jeremy Butson
  • Jackie Shan
• Jack, Jeremy, and Jackie give speeches and answer questions
• Jeremy Butson is voted in as 2026 Treasurer!

Secretary

• Standing Nominations
  • Lucy Auckland
  • Ella Dillon
  • Nene Mars
• Ella Dillon rescinds her nomination
• Nene Mars rescinds their nomination
• Nominations as they end up:
  • Lucy Auckland
• Lucy gives a speech and answer questions
• Lucy Auckland is voted in as 2026 Secretary!

Librarian

• Standing Nominations
  • Lucy Auckland
  • Ella Dillon
  • Sven Skead
• Lucy Auckland and Ella Dillon rescind their nominations
• Artemis Prosser nominates Valerie Gard, who accepts
• Artemis Prosser nominates Adam Visser, who accepts
• Artemis Prosser nominates Apollo Walters, who accepts
• Lucy nominates Jack, who accepts
• Nominations as they end up:
  • Jack Bariss
  • Valerie Gard
  • Sven Skead
  • Adam Visser
  • Apollo Walters
• Jack, Valerie, Sven, Adam, and Apollo give speeches and answer questions
• Sven Skead is voted in as 2026 Librarian!

OCM x 4

• Standing Nominations
  • Lucy Auckland
  • Valerie Gard
  • Nate Kirkwood
  • William Moesker
  • Rex Parnell
  • Sara Rettinger
  • Sven Skead
  • Sophie Thomas
• Lucy Auckland rescinds their nomination
• Sven Skead rescinds their nomination
• William Moesker rescinds their nomination
• Oscar Gates nominates Adam Visser, who declines
• Lucy Auckland nominates Jack Bariss, who declines
• Leo Boghossian Kiperman self nominates
• Ash Sanctis nominates Kate Fistonich, who declines
• Jack Bariss nominates Zac Covil, who declines
• Nominations as they end up:
  • Valerie Gard
  • Leo Boghossian Kiperman
  • Nate Kirkwood
  • Rex Parnell
  • Sara Rettinger
  • Sophie Thomas
• Valerie, Leo, Nate, Sara, and Sophie give speeches and answer questions
• Rex is absent and so a video is played on his behalf
• Valerie Gard, Nate Kirkwood, Rex Parnell, and Sophie Thomas are voted in as 2026 Ordinary Committee Members!

Appointment of IPP

• Anna Bailey requests for Connor Brennan to be in the advisory role of IPP
• Connor Brennan accepts

Constitutional Amendments

• Constitutional amendment from Anna Bailey, seconded by Jeremy Butson
  • Original:
    • 11.1. All monies due and payable to Unigames shall be received by the Treasurer who shall lodge them without undue delay in the appropriate Unigames Banking Account for the credit of Unigames.
    • 11.2. Any two Executive Office Bearers of Unigames shall be empowered to jointly sign cheques or forms of authority for the withdrawal of any money from a Unigames Banking Account.
  • Amendment:
    • 11.1. All monies due and payable to Unigames shall be received by the Treasurer who shall lodge them without undue delay in the appropriate Unigames Banking Account for the credit of Unigames.
    • 11.2. Any two Executive Office Bearers of Unigames shall be empowered to jointly sign cheques or forms of authority for the withdrawal of any money from a Unigames Banking Account.
      • 11.2.1. This requirement may be waived for the purposes of using a debit card related to a Unigames Banking Account for a specified budgeted purchase by a simple majority vote of the Committee.
• Motion to approve Anna's proposed constitutional amendment:
  • Passes unanimously

General Business

• Artemis asks for Anna to approve a profit distribution
• That's it! Yay!
• Bye everyone I'm going home

Meeting closed: 5:13 pm