Unigames Committee Meeting #5 - 30/03/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy
• Sven
• Ronan
• Nate
• Rex
• Valerie

Apologies

• Sophie
• Connor

  Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:01 pm

Reports:

President's Report (Anna):

• club carnival was so whimsy!
• did a phone call (everyone clap)
• camped my emp
• uhhh hasslin' people!
• sogged

Vice President's Report (Ella):

• ♡ Charity vigil stuff!!
• ☆ Doing all of the posters ever, and they're all pink
• ♡ organised the hoodie competition!! So excited!!
• ☆ Organising SOBS collab
• ♡ Signed us up for colonist!
• ☆ Also so much study! Help!
• ♡ Hype Anna for doing camp emp!!

Treasurer's Report (Apollo):

• all my certs have been put in the drive (yay!!)
• counted alllllllll of the money we have (it's a lot)
• started the [redacted] budget and the sem 1 spg
• started cooking on some reg changes
• am now on day 4 of T, feeling very boy

CommBank Account Balance: $435.90 (pending $1000 in) Guild Account Balance:

Total Balance: $

Secretary's Report (Lucy):

• It’s magic and mayhem time…awughhh admin time
• Organising the google drive
• Doing even more admin tasks
• Help my L5R campaign has taken over my brain
• =͟͟͞͞(꒪ᗜ꒪‧̣̥̇)

Librarian's Report (Sven):

• Club carnival was awesome, I love working retail!!
• Spent so much money at comic con...
• Stole lots of ideas from the Swan con people

Fresher Rep's Report (Ronan):

• club carnival went well !
• been studying…so many tests coming up
• comic con……….

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • Club carnival maxing on a Tuesday morning
  • Chugged energy drinks to do some socially deduction
  • QR coded decks (they need to be redone)
  • Terraformed Mars
• Rex:
  • messaged prospective gms for whimsyshot
  • megagame is peak!!
  • doing the wig for potential gms now
• Sophie:
  • finally beginning rug process
  • charity vigil this weekend who is awake!
  • went home early from work sick and am so mad at my body for costing me $250
• Valerie:
  • cut an emp a little to close
  • declared bankruptcy at comic con
  • that's about it !!

Immediate Past President's Report (Connor):

• I’m a #GeoffreyGlazer

Past Action Items:

• Anna
  • Done
    • Room booking for BOTC event
    • Find minutes with rug budget
    • Feedback form for megagame
    • EMP for redacted (along with Ella)
    • Let gatekeepers know about reg changes
  • In progress
    • Bother again about joint camp
    • Cook on SPG spends (along with Apollo)
    • Do tres handover with Apollo
  • Not done
    • Talk to Jackie about domain
    • Draft regulation changes for bloodbowl mats
• Ella
  • Done
    • Schedule for charity vigil
    • EMP for redacted (along with Anna)
    • Look at hoodies for merch
  • Not done
    • Cook on Cat Haven collab
    • Look into Phoenix advertising
• Apollo
  • Done
    • Food safety (along with Sven, Rex)
    • Investigate Weekly What's On
  • In progress
    • Cook on SPG spends (along with Anna)
• Lucy:
  • Done
    • Contact about comp sci project
    • Announce camp names
  • In progress
    • Cook on Warhammer tournament
    • Make Blood Bowl tokens
    • Cook on painting day
    • Organise google drive
    • Do RSA (along with Valerie)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising
    • Look at stickers for merch
  • Not done
    • Find sleeve spreadsheet in drive
    • Organise training days for first aid
• Sven:
  • In progress
    • Contact GGs for Strixhaven (along with Nate)
  • Not done
    • Contact Ash about 7 point decks
    • Acquire Kallax organisation items (along with Sophie)
    • Find GM's for Tokyo Alley
    • Think about library auction
    • Food safety (along with Apollo, Rex)
• Ronan:
  • Not done
    • Send emails for table restoration
• Nate:
  • Done
    • QR codes for decks
  • In progress
    • Contact GGs for Strixhaven (along with Sven)
    • Cook on intro to one piece event, EMP + advertising
    • Contact esports about game events
• Rex
  • Done
    • Food safety (along with Apollo, Sven)
  • In progress
    • Advertising + EMP for Whimsyshots
  • Not done
    • Contact person for table restoration
• Sophie
  • In progress
    • Get measurements for rug area and acquire rug
  • Not done
    • Acquire Kallax organisation items (along with Sven)
• Valerie
  • Not done
    • Date + EMP + advertising for Geog games
    • EMP and advertising for fresh SNoM
    • Do RSA (along with Lucy)
• Everyone:
  • In progress
    • Put yourself on the roster!!

Boardgames

Social deduction Games - Week 5 - Week 24th of March @5pm

• It's been!
• 13 people
• Maybe bad timing?
  • People were quite tired from club carnival
• Nate will run this event
• Advertising is out
• EMP has been done
• Tuesday is club carnival, we might want to advertise this at the carnival
  • Sven has made a poster!
• Coup, Werewolf, Secret Hitler, Curses and Covens, Antidote

Blood on the Clock Tower Event - Study Break, Friday 10th of April

• Valerie would like to run this
• Study break
• Reservations are out
• Possible Ezone booking for larger/multiple games ->Giumelli learning studio may be the go
• We are having issues with resource booker, things will be sorted though
• Hemsley learning suite has been proposed as another option, but EZONE will be fine probably
• We are using Adman's BOTC set too (ty)
• Might want to prep nametags before event

Valerie: Prep name tags for BOTC

Geog/Anth games... Week 8

• Valerie wants to run a general boardgame event with games such as:
  • Tigris and Euphrates
  • Chinatown
  • 7 wonders
  • etc
    • But this could just be a solo event most likely, as there is no real reason to make this a collab

• Dates not confirmed yet though EMP will need to be done this week

  Valerie: Date + EMP + advertising for Geog games

RPGs

Paranoia Oneshot Night - Week 6, Tuesday, 31st March, 5pm

• It's tomorrow!
• Anna would like to run this
• Possible content warnings, we will announce as needed
• 4 GM's found!! And a potential backup!
  • One GM might not be available now
• Rex offers to GM, we will probably be fine
• Hype!

Week 7 RPG night... Whimsyshots - Tuesday 14th April @ 5pm

• Whimsical systems!! Like Mausritter, Land of Eem, etc
• Rex has got ~8 prospective GMs
  • When is good needs to be done
• We would want an accessible venue
• EMP needs to be done ASAP
• Dates need to be sorted
• Advertising out by week 6

Rex: Advertising + EMP for Whimsyshots

Week 9 RPG night...

• Lucy would like to run Scifi
  • Lancer, Warhammer 40K, StarWars etc.
• Maybe with UniSFA?

Lucy: Find GMs and contact UniSFA for Scifi oneshots

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• TMNT is here...it is getting bought...waow

SNoM - 12th April

• 12th is UniLAN but it is fine cos it is better to do them more regularly
• Poster is happening...next week
• EMP needs is done

Valerie: Advertising for SNoM

Strixhaven Pre-release - Sunday 19th April

• Sven has emailed GGs
  • Reply: We'll get 30 sets
• We need to do EMP and advertising soon
• Reservations?
  • It might be quite popular considering its a good set compared to recent sets
  • We shall do reservations ~1 week beforehand

Sven, Nate: Contact GGs for Strixhaven Sven: EMP and advertising for Strixhaven

7 Point Decks

• Sven would like two more decks
• Its been pretty popular with a lot off fresher interest
  • Sven wants to gauge interest at TCG Oday
• Ash is happy to help make the decks
  • Ash is in the progress of building the decks
  • The decks are mostly done, Sven needs to acquire the deck lists
• Need to think about sleeves and deck boxes once deck list is done
• Motion to approve $80 for deck boxes and sleeves
  • Passes unanimously

Sven: Contact Ash about 7 point decks Sven: Pick up deckboxes and sleeves for 7 point decks

7 point event

• Nate would like to run this
  • Maybe towards week 10

Nate: Cook on 7 point event

Other TCGs

One Piece TCG event, Friday the 24th of April

• Sven and Nate would like to run this
• Using TCG Oday to gauge interest
• Might be worth combining with Pokemon event - we have now decided against this
• Lots of interest, worth doing an intro to One Piece event
• Nate talked to Dani (fresher who's quite into this) about this
  • Nate will make a group chat of interested parties to run the event
• Week 8 would be when we plan to run this
• EMP by study break
• We're hoping for ~10 people to be able to play at once (5 games)

Nate: Cook on intro to one piece event, EMP + advertising

Deck maintenance

• QR codes have been printed and stuck on!
• Hoard of Notions sleeves are breaking
  • We have some spare sleeaves in the monolith

Sven: Fix sleeves for Hoard of Notions

Wargaming

Warhammer

Warhammer Tournament

• Lucy has contacted Matt regarding an early sem 1 tournament
• Put an EOI or poll in wargames chat, maybe after Wargames Oday
  • Has not been done yet but there's noy too much interest in Warhammer at the moment, a lot of other non GW wargames have more interest
• We do have date, 23rd of May though may have to move forward
  • Maybe to plan for after exams at this point
• Someone else will need to be there besides Lucy
• Lucy is assumed to be cooking

Lucy: Cook on Warhammer tournament

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy

Lucy: Make Blood Bowl tokens

Painting Day

• Lucy Wants to run this
• Will be before the end of semester!

Lucy: Cook on painting day

Collaborative Events

• Ponder them orbs
• Ella spoke to the VP of Think Learn Grow (TLG), they seemed interested

ESPORTS Slay the Spire Day

• This game is only 4 players, so it is just so tricky to make this an event
• Sounds awesome sauce, but logistically it can be too hard
• But a general video game, board game event could be fun
• Or perhaps a deckbuilding event with them
• There is so much joy to be found
• Anna messaged James
  • It's not really going to work
  • However we're thinking of doing a general event with them
  • Waiting to hear back from their committee

Nate: Contact esports about game events

Cat Haven Collab - Study break of exams

• Ella would like to do this again
• Ella needs time and please be kind to her.....

Ella: Cook on Cat Haven collab

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
  • Ella has signed us up
• This will be hosted online on our Discord server
• We'll work out timing once we have more details from Colonist
  • Any time between April and September
• Ella would like to help organise this

Ella: Organise Colonist tournament

Society of Biological Sciences collab - Week 10, Wednesday May 6th @ 5-8pm

• We've been contacted to do a collab
• Ella had a meeting with them!
  • They're pretty interested
• They would like to do food but will have to talk to their committee
• Ella will do EMP
• It will be in the Giumelli studios in Ezone

Ella: Organise SOBS collaboration

Major Events

Club Carnival

• 13 sign ups!
• Went pretty well!

Joint Camp - Friday-Monday the 5th-8th of December

• Waiting for the other clubs to do their food bank donations and then for subcom to be dissolved
• Anna bothered people about this
  • Other clubs haven't done their parts, we're just waiting on them as they have been busy with committee change over
• They ARE working on it
  • UniSFA has done it now
  • UCC please

Anna: Bother again about joint camp

Megagame - Week 4, Sunday 22nd of March @ 12pm

• It's been!
• Attendance 12
• A little scuffed with numbers
• But it was super fun!
• Rex and Anna were there!
• We can do more advertising next time
  • Look into future megagames!
• Feedback
  • People liked the venue
  • Weekend timing was good

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• They seem to care about our feedback!
  • We will get 5 free passes and additional passes for $35 each
  • We will be set up in a quiet area with more tables
• We will do drop in drop out boss fights, and some fun silly boardgames
  • Sven spoke to people from Swancon running a stall at Comiccon
    • They had a sign up for their RPGs
    • They had games to borrow
• We will need a car to drive stuff
• Ronan, Rex (Sunday only), Valerie, Lucy and Ella will be available
• We want at least 3 GM's
  • Lucy and Rex could GM if requested
• We'll get sent some info on previous games that have been run for reference
• We need to submit public insurance liability forms
  • We might need to do an EMP for it

Sven: Find GM's for Tokyo Alley

Charity Vigil - Easter weekend, 3rd to 4th April

• It's this weekend!
• Ella has done EMP and RMP
• The charity we will be supporting this year is Teach Learn Grow (TLC)
• What are we running will need to be finalised by Friday
  • Drop in drop out games
  • Pay $1 to take a turn in a big chess game
  • Bananagrams and Tayu tournament
    • Earlier events
    • Sophie may be able to run this
  • Maybe oneshots??
    • We need to reach out to GMs then
• We also must figure out what we want to auction!
  • We can auction the old playmat
  • or sage green shirt.. but perhaps save this till it is more rare
  • Our old moneybox
  • This is Sven job though
• We will also be doing a raffle, budget isn't complete with subcom, but $60 budget for raffle prizing has been floated- Ella is happy to contact tactics for prizing and everything
• Subcom asked us to use one of our cars
  • Apparently they do have cars
    • Sven may but will have to check availability
    • Esports might have cars too
• Motion to approve event budget for Charity Vigil
  • Passes unanimously
• We got raffle prizes from Tactics!! ty ty
• Snack purchases in Unigames will go to charity

Sven: Think about library auction

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Ella

Unigames Redacted - ~3-6 July

• Organising basic things:
  • Who has RSA: Apollo
  • Who has first aid -> Lucy, Ella, Nate, Rex
  • Who has cars -> Nate, Anna, Sven, Lucy*, Ronan + gatekeepers
  • Jeremy has RSA, car and first aid, will not be on committee but wants to come to Redacted
• Magic and Mayhem is the name!
• The hypothetical date is July 3rd-6th
• EMP is done!
  • Valerie and Lucy definitely want to get RSA, Rex could
• Sophie may not be able to attend due to holiday
• Lucy will be head RSA
• Ella will be head first aid
• Camp leaders will be Ella and Anna
• We also need a fire marshal for niceness, but not for EMP
• 24hr poll for top 4 names in Unigames discord
• We need to organise a cap on numbers
  • Last camp cap for joint and unigames was 65
    • This is pretty managable
  • Lets just stick with that!
• Budget cooking soon
• We want to advertise week 8, week 9 at the latest

Everyone: Put yourself on the roster!! Lucy: Organise training days for first aid Lucy, Valerie: Do RSA Apollo: Start redacted budget Sven, Rex: Food safety

Fresher Zone

Fresher Campaigns

• They are going pretty well! Games are starting already!
• Some issues with contacting players, but all good, it is coming together
  • Ronan has been checking with GMs how they're going
  • Most of it has been resolved
• Ronan might possibly be able to slot new people in as some campaigns do have space
• Ronan will do another check that all players have been contacted

Reimbursements

• Done
  • $0.70 to Ella for Printing
• In Progress
  • $91.00 for Donald for chocolates
  • $60.00 for Ella for charity prizing
• Unsubmitted
  • $456.20 for Anna for food run

Guild

Tenancy

• Tenancy allocations are at the end of this year
  • We want to make sure our library, Kallax and general space is well used and organised
  • Insta posting!!
  • Hound gatekeepers to keep to room clean
• Room open tabulation integration with website?
• There was no updated contract
• Anna signed it though! We are chill!

SOCPAC Meetings

• Next one is the 31st of March
• Ella is happy to attend

Grants

• Oday grant done by Anna
• We should think about SPGs (special project grants), due 18th of April
  • We did this for Unigames Camp 2025
• Jeremy is happy to get this ready for the next treasurer
• Next treasurer problem, Anna will help

Apollo: Cook on SPG spends

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• New gatekeeper form was sent out for 2026
• Do we want to keep it as semesterly or change to once yearly
  • It's a pain to do this every semester
  • If we change to semesterly, we should check up on people's availability as semester changes
  • Rather than applications, we can do a quick assessment of current gatekeepers

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Jackie is going to try and compile a list of things webkeepers would like to achieve
  • Talk to Jackie if you need help about the library tagging system in the website
  • She's also going to fix some funky tags in there
• Website domain has been renewed!!
• Things are changing a bit now that we have an ABN for our domain, but we are figuring it out
  • We should be alright but will need to double check

Anna: Talk to Jackie about domain

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • not just events but the club in general
  • This is cool (no bias here)
• Weekly What's On has been looked at by Apollo
  • Must be submitted by 5pm Wednesday to be posted on Saturday
• Guild screens
  • We email guild with the poster, they have some requirements we need to follow for the poster
  • EMP must be submitted and approved for events
  • If drinking, we need the usual 18+ and drink responsibility
  • 1/week
  • We need date, time and locations

Lucy: Poster for general advertising

Merch

• Lucy wants to organise new merch stuff like stickers
  • People are interested in year dragon stickers but larger
  • We'll hold off on this for a bit due to the other competition
• Ella was interested in hoodies
  • We're doing a design competition!
    • We've already had some submissions! Thanks guys!
  • Details on Insta and Discord
  • It will close on April 19th

Ella: Look at hoodies for merch Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Acquired:
    • Large whiteboard
    • 2 medium whiteboards
    • Whiteboard markers
    • Extension cords
    • 5 mini whiteboards
    • Cable management
    • Gazebo bag
  • Unacquired:
    • New rug
    • Kallax organisation
• Event distribution profits haven't been done yet
  • Lucy will keep an eye on this
  • It still hasn't been done
• We will be moving this to room stuff later
• But Anna has been thinking.. we have so much money, and the rug is SUCH a nuisance
• But we could just fix the carpet, a quote for this would be around $1600
• This however means the room would be closed for 2 weeks, so if done it must be done in Summer holidays
• This also can be problematic as tenancy might actually do the promised renovations, and we have just lost like a fifth of our money

Sven, Sophie: Acquire Kallax organisation items Sophie: Get measurements for rug area and acquire rug ^^ move later

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • 1-2 weeks possibly!
    • No updates

Table

• Lucy replied, we have a quote now!
  • $2040 before GST was our quote
• Auwgh that's a lot
• Rex may have someone else he can contact regarding this
• We might want to have a look at some other options
  • Get more quotes

Rex: Contact person for table restoration Ronan: Send emails for table restoration

Library

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Lucy sorted out the clubroom minis
• He's put out all the yucky old minis in a box, we will throw it out in 2 weeks
• We have advertised this for members to scrounge and take
  • Kill them now
• We'll get rid of them on Friday
• Sven has started cleaning the minis

Donations

• No updates

General Maintenance

• Sleeve sweatshop time
  • I forgor (╥‸╥)
  • Anna found the spreadsheet!! I’m saved
• SOC treasurer has been emailed

comp sci project thing

• Student wants to use us for a cybersecurity project
• We will ask webkeepers more about this
• It should be fine as long as we aren't giving away confidential info
• We've spoke to our webkeepers
  • They think this will work for the first part of the project
  • The second part however might not work due to time constraints, they would also need a lot of access which we don't think is too good
• Has been contacted!

Food Runs

• Bountiful
• ...there wasn't chopsticks at Coles
• Anna would like to up the price of small chocolate bars to $1.50
  • Doing this means we can get them more often
  • It is still possible to get them at $1.20
  • We might come back to this later

Phoenix: Future/Past

• Ella would like to do
• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
• This is fun
• Ella is going to take a look at advertising soon!

Ella: Look into Phoenix advertising

Committee Business

Regulation changes

• Draft making bloodbowl mat long term borrowable
• Apollo is looking at money regulation changes

Apollo: Look into regulations for money Anna: Draft regulation changes for bloodbowl mats

Banking

• Anna will do the ABN and square with Apollo
  • We will need Connor for the commbank
• The signatories for our commonwealth bank account will be Anna Bailey and Apollo Walters
  • Do we want to get a new card under the treasure's name?
  • Under regs it can be either pres or tres
    • This is unnecessary, we'll keep the card
• Meeting for signatories is soon

Anna: Do tres handover with Apollo

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 6:04 pm Close Section closed: 6:09 pm Meeting closed: 6:10 pm