Unigames Committee Meeting #1 - 08/03/2019

Attending

• Alaura
• Aoibhinn
• Donald
• Taylor
• Amelia
• Brett
• Elana
• Jasmine

Apologies

• Gavin

Absent

• Alistair

Meeting open: 10:31AM

Reports:

President's Report:

• Hey yo, you don't have to yell at me
• The book ends are finally here
• Been doing admin work, setting up the changeover
• Mostly done last week
• Hype for new committee, hype for new plans
• Been talking to people as well

Vice-President's Report:

• I did marshall training
• We have a lot of gatekeeper sign-ups
• One of them was really pretty
• Taylor and Alaura in creepy unison: "Was it the gatekeeper or the form?"

Treasurer's Report:

• Account balance: $3317.62
• Currently a withdrawal pending for ~$1200 though
• Did a $2000+ deposit, then immediately spent half of that on food
• Deal with it
• We now have cool stuff, including Pocky that was somehow on sale.
• Spoke to finance about the withdrawals book situation, and they reluctantly reimbursed us
• Yay for $20
• Currently selling a house's worth of stuff thanks to my Mum

• Alaura: Sort out whatever happened to the recepits at the end of her term

Secretary's Report:

• Hello I'm here
• Drama is awful
• We are trialling doing the minutes in Markdown
• Committee can see these minutes as I type, which is neat
• I changed the passwords so that old committee can't sabotage us
• Taylor will still attempt to try

Librarian's Report:

• Hello folks
• Firstly I would like it to be known as soon as I became exec I started being late to meetings
• Message Katherine about book repair things
  • Advice acquired
  • Alistair will also get a the UniSFA librarian handover.
• Jasmine proposes making a google form for damaged resources
• Overdue items: none

Fresher Rep's Report:

• Freshers are alive
• Well, at least one of them is
• Freshers don't understand the difference between an expression of interest and a sign-ups.
• I sent a giant email

Gatekeepers

• Donald: Print more gatekeeper forms

• We have approved:
  • Will Corbett
  • Cam Locke
  • Fin Hoskins
  • Kyle Barrow
  • Emerald Aindow
  • Declan Burke
  • Kieran Brown
  • Lewis Graham

Agenda

Usual Suspects:

Boardgames

• We haven't assigned people to do board game things
• The next time we do an EMP, we should train new committee members
• UWA Debating Union would like to do a collab event
  • They want it on a thursday.
• Classics Society would also like to do a collab
  • Unclear as to whether they want a proper collab event or just for us to provide board games
  • Classics may just do a collab event to make sure they get enough people
• Jasmine has talked to the photography club president about a potential board games night.
• Taylor + Jasmine flyered a whole bunch of stalls at club carnival, so hopefully we can host many events!

• Jasmine: Message club pages and talk to people.

• Do we also run a board games night for ourselves?
  • Brett volunteers, and is told how to set one up.

  • Brett: Make the board games night event for Thursday 14th

  • Try and switch up the dates so that we maximise the amount of people that can attend.
  • Starting from around ~4pm.
  • Be explicit that you can drop-in/drop-out
  • Theme: Not the fresher welcome (but freshers are still invited)

RPGs

• D&D happened, ran pretty smoothly.
• 5 games, didn't have to use the CCZ.
• We ran it at the same time as the UniSFA fresher welcome, so we were competing with freshers a little.
• Next one-shot theme: Star Wars so that we can collab with UniSFA

• Aoibhinn: Make a new post asking for GMs and the systems they can run.

• Contact the UniSFA committee now, so it's organised before the UniSFA committee changeover
• We could make it a Star Wars themed week: X-Wing wargames, Star Wars magic, one-shots, screenings, etc.
  • Happening in week 4!

  • Jasmine: Organise GMs, talk to UniSFA, and make event for Star Wars week

• Make sure enough copies of the book are floating around next time

• Taylor: Speak to people about Edg~~y~~eE dice

Magic

• On Monday, we have a draft and commander night!
• Draft will be Guilds of Ravnica! Also Commander!
• On week 4, Star Wars week!
  • We will be running a draft of Star Wars cube!
  • It's super fun.
  • We'll also help people with their decks that night, so bring them along if you want assistance.
• Starting week 5, we'll be running a Ravnica Allegience sealed league!
• Some freshers are interested in pauper (commmons only).

• Alaura: Look into pauper interest by email

• Donald: Make the star wars event

• Donald: Make a poster for sealed league ASAP

Wargames

• There was a painting day
• It was successful
• Skirmishes have started
• It's super easy to set-up - Jasmine has learned
• Elana volunteers to be the wargamer person on committee.

• Elana: Make a facebook event for Star Wars skirmish games

• Figure out a day that works best.

Fresher Campaigns

• Fresher campaigns have been allocated for those who applied
• There are some unallocated fresher that will be assigned if some people drop out
• People are replying to Jasmine rather than their GM. Contact your GM!
• If freshers start ghosting GMs, chase them up
• Shoutout to Ellie for running two Fresher Campaigns

Events:

Halloween Party:

• Ace Security has been paid and we have a receipt
• We have reached the end of this series of unfortunate events.
• UniSFA has $100 to redistribute
• Aoibhinn has $50 from Alcohol to redist.

• Alaura: Go through old halloween finances and update

O-Day:

• Money has been deposited
• Marquee has been put but in rightful spot

AGM:

• It went well, thanks to all that attended

Prosh Olympics [March 13th]:

• It's a sports thing
• Brett is now keen

• Alaura: Make a post about Prosh AGM

Prosh [March 20th]:

• Aoibhinn has done training
• Alaura needs to do training

• Alaura: Talk to Aoibhinn about Prosh sign-ups

• Aoibhinn: Make a Prosh event

Envoy Mega-Game [29th March]:

• Alistair and Emily have volunteered to help out

Quiz Night:

• Aoibhinn would like to be lightmittee
• Alaura would like to be darkmittee
• Alistair wants to be darkmittee

• Aoibhinn+Alaura: Contact other committee once elections have happened to start organising Quiz Night

CAMP (Redacted) [21st-24th June]:

• EMP is still ongoing

• Alaura, Aoibhinn, Gavin, Taylor: Do the Camp EMP

Room Update:

• Door lock
  • Not a priority, discuss at next meeting
• Fridge/freezer chaos
  • Taylor's mum has a fridge/freezer pair that we can buy for $200 total
  • Not voting this meeting. Committee will do by circular.
• We switched out the chairs in the room

  • Alaura: Make a gatekeeper post re. chairs and not mistreating them

Reimbursements:

• Gozz: $193.20 - pizza run at fresher welcome
• Gozz: $1034.30 - food run
• Szymon: $18.60 - generic cleaning spray

  Alistair: Top up UCC account

General Business:

• Shattered World Book
  • Liam offers us a Shattered World lore book
  • We don't know if it would be something we want, or if it is a splat buy, how much it is, etc.

  • Alaura: Find out more about Shattered World book

• Loft booking
  • Discussion post-poned until next week because of time
• Year plan
  • Alaura wants to construct a year plan for events/advertising deadlines
  • This will happen outside of a committee meeting
  • Taylor proposes setting up a calander and sharing it with other clubs so we don't clash
• Seperate mailing lists.
  • We have one mailing list right now
  • Donald wants to split it out into magic, wargames, etc.

  • Donald: speak to UCC about this

Meeting closed: 1:06PM

--

Action Items:

Alaura:

• Sort out whatever happened to the recepits at the end of her term
• Look into pauper interest by email
• Go through old halloween finances and update
• Make a post about Prosh AGM
• Talk to Aoibhinn about Prosh sign-ups
• Contact other committee once elections have happened to start organising Quiz Night (along with Aoibhinn)
• Do the Camp EMP (along with Aoibhinn, Taylor, Gavin)
• Make a gatekeeper post re. chairs and not mistreating them
• Find out more about Shattered World book

Aoibhinn:

• Make a new post asking for GMs and the systems they can run.
• Make a Prosh event
• Contact other committee once elections have happened to start organising Quiz Night (along with Alaura)
• Do the Camp EMP (along with Alaura, Taylor, Gavin)

Taylor:

• Speak to people about Edg~~y~~eE dice
• Do the Camp EMP (along with Alaura, Aoibhinn, Gavin)

Donald:

• Print more gatekeeper forms
• Make the star wars event
• Make a poster for sealed league ASAP
• Speak to UCC about this

Alistair:

• Top up UCC account

Elana:

• Make a facebook event for Star Wars skirmish games

Brett:

• Make the board games night event for Thursday 14th

Jasmine:

• Message club pages and talk to people.
• Organise GMs, talk to UniSFA, and make event for Star Wars week

Gavin:

• Do the Camp EMP (along with Alaura, Aoibhinn, Taylor)