Unigames Committee Meeting #1 - 10/03/2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Jazz
• Alistair (Late)

Apologies

Absent

Meeting scheduled: 11:00am

Meeting open: 11:07 am

Reports:

President's Report (Emerald):

• Good morning, Gibbi
  • I hope you're settling into your new role as my personal letter writer.
  • Yah Congratulations on everyone on their new positions
  • Sorry for missing Meeting 0
• Changed passwords and things
• Sent and edited some emails
• Have a lot of thoughts about a lot of things
  • We'll get to it when we get to it
• Did a food run

Vice-President's Report (Jackie):

• i almost sent my report to under the treasurer section whoops
• i miss my seat and my keys
  • habit building of 2 years will do that to you
• given at least one newmittee gate training by now
• submitted ERF, tried to get guild prez signature for AHA
• sent request to guild website for logo and banner to be updated
• emailed tactics w new sticker among other emails
• did all my action items
• oh also i bought back the tea towels afer washing them last week
• also i got my P plates B)
• joke here where i write the account balance lol

Treasurer's Report (Texas):

• girl help, my report is so much higher up now
• (Ty to everyone who voted me I'm v grateful and sorry I couldn't be there)
• I did my trez training
• read my (incomplete) handover
• and also submitted my first grant for o-Day so hype
• cleaned aircon filters so fan is slightly better. Also (hopefully) will have somebody look at the aircon and tell us what's wrong
• we stan Bridgette from Jim's aircon
• got new withdrawl book from submitting reimbursements today
• account balance: $10,944.30

Secretary's Report (Gibbi):

• Sleeby and Screaming
• Rewrote Action finder
  • Emotes can be in the minutes again
• Did all my Action items
• Helped with announcements
• Did a food run
• Wrote my own announcements
• Made Changes on website
• Put up meeting minutes a day early
• Been looking at changes to fresher form
• We should keep reports brief like how mine is almost 10 lines :/

Librarian's Report (Luna):

• First meeting with new committee (excluding the AGM and Meeting 0)
• This week sure had been... Sigh.
• Sad that my new bag can't fit Athena.
• Sure did log 7 hours of work in 5 hours of work, with over 1/2 of the work not being logged.
• I continue to preserve my committee speaking spot above Chris.

Fresher Rep's Report (Hannah):

• Posted the fresher sign up announcement on both discord and facebook
• Also read the fresher guide (thanks gibbi) and talked to a few freshers that showed up in the room
• Got gate training from jackie

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • yo its me, i'm back again, shortest committee member (its just my hair that's taller than hannah)
  • time for some shenanigans

• Connor:

  • Eyyyy, how's it going?
    • Although the unspoken has really managed to mess with a bunch of the club's events, I'm loving being on committee so far, and I'm really grateful that I was elected, thank you very much <33
    • I read my handover, and even tho I still feel pretty baby brain, it was some good stuff (thank you Texas, as well as Chris, Luna and Nina 😃)
    • Highlight of my week was spending over 30 hours of 2 days trying to get a raid done in Destiny 2, and still failing... it was really fun though (got a really good clip out of it too)

• David:

  • I'm (NOT) sitting at the table, (VERY MUCH NOT) woohoo
  • Got through reading my handover in a timely fashion, feel much more qualified now (still need gate training though)
  • Did not get through my law work in a timely fashion, on account of none being uploaded (pain)
  • Stay gamer peeps

• Jazz:

  • i have read the handover
  • ty for the handover <33
  • i made an account but the unigames website hates me and wont let me in
  • warm. in hell.

    Immediate Past President's Report (Alistair):

• Alistair has attended: ==1.75/2== Meetings

  Past action Items:

Emerald Aindow:

Book Buy Stuff - Not Done

(with Ethan) Wednesday morning food run - Done

Jackie Shan:

Inform applicants of outcome - Done

Setup gatekeepers group and discord - Done

Contact GM's and look at online solutions. - Done

Send chris Prosh Form - Done

Update password - Done

Annoy Cade - Done

Handle Shirt Stuff - Done

Texas:

Become Jackie - Done

Ethan Gibson:

Announce new committee on discord and facebook - Done

Update regulations with correct ICON regulations version - Done

Help Hannah write up announcement for players - Done

write up availiability form - Done

(with Emerald) Wednesday morning food run - Done

Luna:

RPG Classification System - Not Done

Christopher Leak:

Do prosh form - Not Done

Unigames Committee 2022 ALL:

Read Handovers - Done

Decide Meeting Times - Done

Start thinking about fridge image and hehe funny line - Done

Gatekeepers

The following members have been approved as gatekeepers: - Joshua Annison - Ezran Bailey - Lilly Fowler

Jackie: Do gatekeeper training

Webkeepers

• Donald Sutherland
• Gozz Gozzard

Usual Suspects

Board Games

• Emerald would like to begin this segment by acknowledging COVID

  • UWA wants to stay as face to face as possible
  • Have new rules in place for running events in the near future

• Fresher Welcome -- [Week 3 - Thursday 17/03/2022]

  • Has high risk of spreading COVID due to high contact board games
  • Will almost certainly be moved online as a result
  • Gibbi: it is not valuable to endanger club members with physical events
  • Luna: Alot of engaged freshers are already in the physical club room
  • Hannah: Planning to interact with freshers over discord in DMs or Emails
    • Emerald: Suggestion of Private Fresher Channel
  • Alistair: Channels are private and encourage freshers to interact
  • Jackie: DM assumes that they have joined discord and assigned role whereas email goes off the member database
  • Emerald: Propose both fresher welcome and DnD one shot to be done online

Emerald: Teach everyone how to run online boardgames

Emerald, Hannah: Make Fresher Welcome Post

RPGs

• DND One shot night -- [Week 4]

  • Will be online in Week 4
    • Specific Date TBA >Jackie, Connor: Continue organising DND one Shot

      Magic: The Gavining

• Intro To Magic

  • Floating into the void due to difficulty to innability to move Online
  • Date TBA
• New Capenna Prerelease
  • THERES A HANDOVER FOR THIS

Ethan: Start Organising Prerelease

Wargames

• Intro to Wargaming
  • Floating into the void due to difficulty to innability to move Online
  • Date TBA

Fresher Campaigns

• Player form has gone up

• GM availiability form will go up this weekend We have received an informal complaint from a member regarding the fresher campaign form and the nature of fresher campaigns as a whole. The criticism is as follows:

  • The listing of systems without a context or blurb describing the system leads to a lower engagement with non-DnD systems
  • Unigames as a club should be encouraging the broadening of horizons of it's member base i.e. encouraging engagement in non-DnD systems.
  • Therefore, we should alter our fresher campaign form such that we have a blurb or description for freshers to encourage engagement with non-DnD systems

    Sheet Changes

• Emerald: This exact criticism is valid and we should have a short description for te fresher campaign form.

• Gibbi: Is concerned about implicitly promising systems
• Emerald: Potentially axe in future
• Jackie: Is also concerned about implicitly promsing systems

• David: Submitting several options for systems that cant be run can be somewhat deceptive

  Fresher Campaign Philosophy

• Emerald: Freshers want to play 5e because they have watched...

  • Alistair: The funny white people on the internet play 5e
• Emerald: Everyone who walks into this club wants to play DND, people get incorporated into the club and then one shot nights are for broadening of horizons
• Luna: We can't change GMs choice of systems and freshers choice of systems
• Chris: Last year we didn't have enough GMs for last year
• Jackie: We don't have to give freshers what they want we shouldnt let freshers have a choice
• Gibbi: I also lean towards nyxing the system question
• We're hereby axeing the question and going on assignment basis, it allows us to change the allocation as demand fits.

Events:

Uncharity Vigil [Saturday 19/02 4pm - Sunday 20/02 4pm]

• F
• Jackie: have thoughts on reviving uncharity vigil
  • There isn't really a good time since theres already charity taking up study break
  • Organisation would be done parrallel to Uncharity and would confusing
  • They also have similar names
  • It's purpose is to raise money, we are fine on this front
  • Emerald: The event is designed for experienced members
• Jackie: One of the big draws of Uncharity is dragon election and we've already done that

• Emerald: ICONS has said nothing

  DnD with Panto [January??]

• Alistair - Delegates talking to Clare to someone else on Committee

O-Day [Friday 25/02 11am - 3pm]

• We did it
• Emerald: (Accuses secretary of submitting grants)

• Texas - Grant Submitted

  PROSH [Wednesday 23/3]

• Postponed to 17th August :skull:

  Charity Vigil

• Gibbi and Connor assigned to Subcom

  Unigames [REDACTED] "I"

• Jackie and Emerald as camp leader

  • Other activities to be assigned later

    Quiz Night

• Luna is assigned to Darkmittee

• Chris is assigned to Lightmittee

• Jackie is assigned to early retirement and is cancelled from helping with other events by Alistair

  • this is so rude i've wanted lightmittee for a year - jackie

    PROSH

• Chris is assigned to PROSH

  Roleplay for Life

• Texas and Hannah are assigned for roleplay

  Relay for Life

• Connor is assigned to relay for life

  Hall-o-ween

• Jackie and David are assigned to Hall-o-ween (Tentative)

  Joint [REDACTED]

• Texas, Luna and Jazz are assigned to Joint [REDACTED]

  Uncharity vigil

• Emerald and Gibbi are assigned to Uncharity Vigil

  Reimbursements:

• Submitted

  • to Emerald ($533.80) for food run
  • to Texas ($251.74) for food run
• Pending
  • same as above
• Unsubmitted
  • none

Guild:

Best Club Award

• Ughhh money pwease
• Jackie emailed with Emeralds very good edit

• Jackie is angry but terrible at being angry

  Semester grant

• Money Pwease

Jackie: Write Grant Handover

Envirogrant

• They lost it (Maybe)
  • Find out next time

    General Business:

Room Update

• Texas is contacting air con people
• David: Suggests resecuring the tiles
• Emerald - Requests Alistair to drill into the wall to put up the pin board

David: Apply tiles directly to floor

Texas: Talk to air con people more

Table

• Emerald will have plans for table

Emerald: Talk to Taylor and Concoct plans for table

Library

• Classification system

Luna: Ask Vikrum about RPG Classification

• Book Buy

Emerald: Pick up Book Buy

• Card Sleeves
  • Luna - Explains the card sleeving of the library
    • Improves durability
    • Improves play feel
    • Previously purchased european standard size
      • This only fits dominion :anguished:
      • Luna: Will try and get American sleeves done so that Emerald can pick them up

Luna: Do sleeve buy

Food runs

• We did one
  • Emerald: There should be an Uptick in prices to match the increased prices at stores and allow us to once again stock a wider breadth of beverages. Moving cans up to 90c
    • Alistair: Please do not return to 10c hell cans should go to $1
  • Jackie: Is also cool with this idea due to supply chain issues and inflation

Webkeeping

• Jackie - Wants to do some discord cleanup and delete out of date channels as well as improve UX >Jackie: Cleanup Discord
• Gibbi updated the website with ICON regs

Shirt Stuff

• Shirt gang was missing payment
• Payment got sent to spam
• Jackie has sorted it out
• Shirts are on the way sorry we couldnt get it in by O-Day

Enviro + Unigames Board Games

Jackie: Organise things with Amelia for enviro collab event.

Committeee Business

ALL: Send preferred name prounoun image and hehe funny line to Jackie ASAP

Meeting closed: 12:51PM