Unigames Committee Meeting #10 - 04/05/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy (Online)
• Sven
• Ronan
• Nate
• Rex
• Sophie
• Valerie

Apologies

• Connor

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:01 pm

Reports:

President's Report (Anna):

• larp was the most fun ever
• but i am also physically and emotionally broken
• sent a strongly worded email

Vice President's Report (Ella):

• ♡ Ran blood drive!
• ☆ attended socpac meeting
• ♡ ran phoenix!
• ☆ bullied soc
• ♡ I am the one who coordinates rural programs...
• ☆ Hype apollo for camp budget!

Treasurer's Report (Apollo):

• recovered from da plague and then the afterwards funkies
• finally finished da camp budget (yay!!!!)

CommBank Account Balance: $2,424.41

Guild Account Balance: $9,201.67

Total Balance: $11,626.08

Secretary's Report (Lucy):

• Recovering from surgery sucks
• As such I’ve been not so productive
• I did however write up the announcement text for [Redacted]

Librarian's Report (Sven):

• Hi everyone!
• I WILL do my action items this week

Fresher Rep's Report (Ronan):

• ran vampshots yayyy!!! thank you to ella for running the blood drive and - to everyone who donated blood
• working on tokyo alley advertising
• cinemamaxxing

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • Did everything except the things I’m meant to be doing
  • I had a ball, was very fancy pants
  • Got some idea of what to do for Pokémon event
• Rex:
  • table guy got back to me: nah.
  • new table idea
  • did EMP for scifishots, doing CCZ access asap
  • cookin on my bossfight for tokyo alley
• Sophie:
  • ran solarvisions collab, thanks folks who came
  • listened to a lot of Radiohead
  • should I drop out of university
• Valerie:
  • did an emp
  • went to lifeblood with everyone
  • saw a movie
  • that's lowkey it

Immediate Past President's Report (Connor):

• When you think about it really hard, stuff starts to do it

Past Action Items:

• Ella:

  • Done
    • Organise SOBS collaboration
    • Contact Solarvisions about event
    • Organise poll for dragon hoodies
  • In progress
    • Organise Colonist tournament
    • Look into Bloodbowl Tournament
    • Find quiz reps
    • Work on social posts (along with Sven, Ronan)
  • Not done
    • Accessible venue for Vampireshots

• Apollo:

  • Done
    • Finish redacted budget by mid this week
  • In progress
    • Investigate fridge disposal (along with Sven, Nate)
    • Look into password manager (along with Lucy)
  • Not done
    • Do the square again

• Lucy:

  • In progress
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc!
    • Poster for general advertising
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
  • Not done
    • EOI in wargaming chat for tournaments

• Sven:

  • Done
    • Find GM's for Tokyo Alley
    • Make WhenIsGood for bookbuy
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
    • Cat Haven collab
    • Look into attending Swancon
    • Look into Pixel Expo
    • Investigate fridge disposal (along with Apollo, Nate)
  • Not done
    • Work on social posts (along with Ella, Ronan)
    • Edit the awesome reel
    • Deliver fridge

• Ronan:

  • In progress
    • Work on social posts (along with Ella, Sven)
    • Reply to emails for table restoration
  • Not done
    • Look into couch cushion covers
• Nate:
  • In progress
    • Cook on pokemon event
    • Investigate fridge disposal (along with Apollo, Sven)

• Rex:

  • Done
    • Contact person for table restoration
  • In progress
    • Find GMs, EMP, advertising and accessible room for SciFishots

• Sophie:

  • In progress
    • Get measurements for rug area and acquire rug
• Valerie:
  • In progress
    • EMP and advertising for FNoM
    • Do RSA
  • Not done
    • Look into holiday BOTC
    • Look into chill boardgames

Boardgames

Blood on the Clock Tower Event - Sem break

• Holiday BOTC event?
• No updates

Valerie: Look into holiday BOTC

Students of Biological Sciences collab - Week 10, Wednesday May 6th @ 5-8pm

• In the loft
  • This Wednesday!
• gonna have pizza
  • We should do pizza as communication has been a little difficult
• Advertising out

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
  • Ella has signed us up
• This will be hosted online on our Discord server
• We'll work out timing once we have more details from Colonist
  • Any time between April and September
• Ella would like to help organise this
• EOI had 16 people with interest!
  • 24 now
• Swiss style tournament
  • We will do the 14&15th of June for qualifiers
  • 28th of June for finals
• No updates

Ella: Organise Colonist tournament

Solarvisions Collab - Wednesday 29th April @ 3-8pm

• It's been
  • 20 attendance
• Ran well

Chill (awesome) boardgames - Week 12

• Silent boardgames is not viable, as rules will always need to be explained
• Super chill and awesomesauce boardgames to relax in exam season
• EMP and advertising needs to be done this week

Ronan: EMP and advertising for Chill boardgames

Coders for Causes collab

• Coders for Causes wanted to do a collab with us
  • They initially wanted week 12 however the turn around is too soon for that
• We still wanna collab!

Ella: Communicate with Coders for Causes

Word games

• Sophie would like to do a word based games event
  • Bannangrams
  • Coup
  • Codenames
• Maybe during/just after exams
  • More chill
• Maybe week 1 or 2 of exams

Sophie: Look into word games event

RPGs

Week 9 RPG night...Vampire Oneshots - Saturday 2nd of May @ 5pm

• Its been!
• 9 attendance for the RPGs
• 6 attendance for the blood drive
• Two games were run
  • Hunter the Reckoning and Vampire: The Masquerade were run
• It was pretty great!

Week 11 RPG night - Saturday the 16th of May @5pm

• Lucy would like to run Scifi
  • Lancer, Warhammer 40K, StarWars etc.
  • Lucy can't attend but someone else will
• UniSFA seems interested to collab!
  • We've decided we'll do a collab next sem so we can do b ack to back events with UniSFA
• GMs have been contacted, waiting for some replies
  • When is good has been made
• Accessible room booking
  • After hours form under a GM
  • Needs to be done ASAP
• EMP has been done
• Lucy is unable to run this now, someone else must
• Rex is down to organise

Rex: Organise accessible room for SciFishots Lucy: Do advertising for Scifi night

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games!
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI

Sven: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• Could be a camp event

Sven: Look into GM workshop night

Study Week RPG

• Maybe something more simpler
• We will expect lower attendance
• We usually do one page RPGs at this time
• We could also do historical oneshots
• Valerie would like to run this

Valerie: Look into study week RPG

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• TMNT is dead!
• EOE is still kicking
• Get another Strixhaven box
  • Has not been done yet
• The previous box + prerelease has not been payed for yet
  • Anna will call them up and pay over the phone

Anna: Pay for prerelease+recent magic box

Friday Night of Magic - Week 11, Friday 15th of May

• Would we like to run SNoM events on Fridays as well?
  • A lot of people work on Sundays
  • Public transport sucks on Sunday
• Worth a try!
  • Does it conflict with any game stores nights?
    • We don't think so
• EMP has been done

Valerie: Advertising for FNoM

7 point event - Week 10, Sunday 10th of May

• It's this Sunday
• Prizing dependent on attendance, winner takes all packs, top 8 could have prizing from cards
• Would mean we lose out on cards for future event prizing
• Some community members say we should run 7 pt events frequently, don't think it should be fortnightly but should be more often

Precon League

• There has been a bunch of member interest
• Valerie, Nate and Sven are interested in running it
• Start of next semester would be best to start running it
• Worth communicating with people who ran it previously

Other TCGs

Pokemon event

• Nate and a member (Mitch) has a discussion on how to run this
• They thought of running a cube
  • Preset list of cards opened from packs
  • Random cards are distributed
  • Decks are then drafted
• There are preset cub lists we can use
  • Chaos cube looks to be the one we would use
• We would need to use sleeves
  • These resources can be reused for other cube events
• Use cube set for future events
• We'll need a list of resources so we can budget for this
• We could look at doing something like this online in Tab le Top Simulator (TTS)

Nate: Make list of resources for pokemon cube Nate: Look into TTS option for Pokemon event

Deck maintenance

• 7 point deck
  • Some cards are in Japanese, they need to be changed

Future SNoMs/Prereleases

• Marvel prerelease
  • June 21st
• Might do an EOI as interest seems low
• Might be worth considering running it in Ezone

Accessible TCGs

• Accessible venues for TCGs
  • Should be considered for more TCG events
• Prerelease should be run in Ezone
  • They take up the whole loft
• Official SNoMs may also be worth running in accessible venues
• No updates

Wargaming

Warhammer

Warhammer Tournament

• Lucy has contacted Matt regarding an early sem 1 tournament
• Put an EOI or poll in wargames chat, maybe after Wargames Oday
  • Has not been done yet but there's not too much interest in Warhammer at the moment, a lot of other non GW wargames have more interest
• We do have date, 23rd of May though may have to move forward
  • Maybe to plan for after exams at this point
• Someone else will need to be there besides Lucy
• Lucy is assumed to be cooking
• No updates

Lucy: EOI in wargaming chat for tournaments

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• There has been some interest in running a Bloodbowl tournament
  • Leaf may be able to TO
  • Artemis may be able to TO
• Current date possibly the 14th of June
• Lucy will take this over

Lucy: Look into Bloodbowl Tournament

Painting Day - Week 10, Monday May 4th @ 1-4pm

• It happened
• Attendance of 3
  • It's a busy time of year

Collaborative Events

• Ponder them orbs

Deck building with Esports - Week 9, Friday 1st May

• Its been!
• Attendance of 9
• Mostly boardgames were played
• A BOTC event was taking place in the loft at the same time
  • There was a bit of confusion for who was where
  • We did have the loft booked
• It ran fine

Cat Haven Collab - Study break of exams

• Sven will take over this event
• Sven has emailed them
  • No reply
  • No reply: the squeakquel
  • Still no reply
• It might be worth running later
  • Its cold right now

Major Events

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• We will do drop in drop out boss fights, and some fun silly boardgames
• We will need a car to drive stuff
  • Ronan can do Saturday
  • We should reach out to some gatekeepers
• Ronan, Rex (Sunday only), Valerie, Lucy and Apollo will be available, Anna possibly on Sunday
• We want at least 3 GM's
  • Lucy and Rex could GM if requested
• We'll get sent some info on previous games that have been run for reference
• Roster has been made, GMs have been contacted but only one has replied!
• Advertising out right now
• We need to get out passes
  • Sven will email them
• We'll need to reserve some games
• Parking is expensive
  • $11/day
  • We can reimburse the boardgame drivers for this

Sven: Email Tokyo Alley for passes Sven: Reserve games for Tokyo Alley

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the budget: Passes unanimously
  • UniSFA did not approve the budget
• We'll wait for updates

Swancon

• Annual convention for boardgames!
• We like to get our librarian to go to investigate games we might want!
• Last year it was a little lackluster, do we want to still go?
  • It was one year, it's worth still going!
• It's pay what you want for entry this year, we can pay full price!
• Sven shall go!
  • May 29 to June 1st event duration
• Ella also wants to go

Sven: Get Swancon tickets

Pixel Expo - August 15-16th

• Email was sent to us about Pixel Expo
  • Sven has emailed them back as we're interested
• We're working out what they need from us and what we can run!
• We could do something similar to Tokyo Alley
  • We'll see how Tokyo Alley runs
• This is a fun way to get exposure
• Waiting to see how Tokyo Alley goes before locking it in

Sven: Look into Pixel Expo

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark) > Ella: Find quiz reps

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Sven

Unigames Camp - ~3-6 July

• Organising basic things:
  • Who has RSA: Apollo, Lucy
  • Who has first aid -> Lucy, Ella, Nate, Rex
  • Who has cars -> Nate, Anna, Sven, Lucy*, Ronan + gatekeepers
  • Jeremy has RSA, car and first aid, will not be on committee but wants to come to Redacted
• Magic and Mayhem is the name!
• The date is July 3rd-6th
• EMP is done!
  • Valerie and Lucy definitely want to get RSA, Rex could
• Sophie may not be able to attend due to holiday
• Lucy will be head RSA
• Nate will be head first aid
• Camp leaders will be Ella and Anna
• We also need a fire marshal for niceness, but not for EMP
• We need to organise a cap on numbers
  • Last camp cap for joint and unigames was 65
    • This is pretty manageable
  • Let's just stick with that!
• We want to advertise week 8, week 9 at the latest
• We'll need to think about cars
  • Ronan and Lucy can do a food run
  • Sven can do library pt 1
  • Leaf (gatekeeper) can do library pt 2
  • Nate can do food run
  • Anna doing admin
• We'll need one more food run car
  • Jeremy and Leo have offered
• Ella was thinking about craft!
  • It will be magic wands
• Apollo has done some budget work
  • This should be done by the end of the week
• EMP should be done soon!
• Advertising soon!
  • Lucy has finished the poster
  • Lucy has done the write up
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• We should be ready to do
• "Rex is big sausage"

Valerie: Do RSA Ella: Print posters for camp Anna: Print required ticket papers

Fresher Zone

Fresher Campaigns

• They still happy!

Reimbursements

• Done
  -
• In Progress
  • $65.65 to Sophie for SolarVisions collab Pizza
  • Ella food run
• Unsubmitted
  • None

Guild

Tenancy

• Tenancy allocations are at the end of this year
  • We want to make sure our library, Kallax and general space is well used and organised
  • Insta posting!!
  • Hound gatekeepers to keep to room clean
• Room open tabulation integration with website?
• There was no updated contract
• Anna signed it though! We are chill!
• No updates

SOCPAC Meetings

• Ella attended
• There were a lot of issues with how this was run
  • A lot of issues with online attendance
  • Moderation of affiliation issues
• We're organising an email with other Cam Hall clubs

Grants

• The funds were distributed without notice
  • This is against policy
• We were originally denied our SPG even though our request was within policy
  • We only found out it was denied after a lot of messages to them on instagram
  • After Anna sent a strongly worded email we were notified it was approved
  • Anna gave some general feedback too

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Anna is poking Donald about updating regs
  • Donald is busy
• No updates

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • not just events but the club in general
  • This is cool (no bias here)
• Weekly What's On has been looked at by Apollo
  • Must be submitted by 5pm Wednesday to be posted on Saturday
• Guild screens
  • We email guild with the poster, they have some requirements we need to follow for the poster
  • EMP must be submitted and approved for events
  • If drinking, we need the usual 18+ and drink responsibility
  • 1/week
  • We need date, time and locations
• We should make the day to day of club activities more visible
  • Monthly recap (Insta, Facebook, Discord with photos)
  • Start of the month what's coming up or biweekly what's coming up
    • Ella, Sven and Ronan would like to do both
  • We've been thinking of reels for Instagram
• We filmed a reel today!
  • Needs to be edited

Lucy: Poster for general advertising Ella, Sven, Ronan: Work on social posts Sven: Edit the awesome reel

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie preorders are out! We are doing 2 colours!
• They are $40, preorders close on May 12th
• Should we order more for general clubroom sale?
• May order 10 or so extra to sell in the clubroom at a bit higher cost

Ella: Organise poll for dragon hoodies Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Event distribution profits haven't been done yet
  • It has been done
• The subcom is dissolved
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options

Sophie: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing!!!!!!!!

Table

• Lucy replied, we have a quote now!
  • $2040 before GST was our quote
• Auwgh that's a lot
• Rex may have someone else he can contact regarding this
• We might want to have a look at some other options
  • Get more quotes
• Anna spoke to Emerald
  • There might be a guide!
  • It might have been wobbly since it was built
  • Emerald might come in and check it out
• Anna couldn't find the table instructions :(
• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
• Rex hears tables
  • Got into contact with a 'Local Mens Shed', they do furniture restoration
    • Do not charge for time, only materials
    • This is not possible anymore

Ronan: Contact person for table leg fixing

Fridge

• Our fridge is leaking, it might be time to replace her
• Sven has found a great deal
  • $450 for a new fridge, $50 for delivery to Cam hall and into the clubroom
  • This is great!
• Motion to budget $500 for new fridge
  • Passes unanimously
• Anna will look into getting our old fridge removed and disposed of
  • City of Perth might have an option for disposal
• As we wait for the new fridge, we can use eskies
• Artemis has a trailer they might be able to use to help with disposal

Sven: Deliver fridge Nate, Apollo, Sven: Investigate fridge disposal

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go

Ronan: Look into couch cushion covers

Library

Bookbuy

• Sem 1 book buy announcement is out!
  • Recommend games we should buy!
• We need to organise when we'll have the meeting
  • The recommendations close the 18th of May
    • End of week 12
• We might be looking to do it in studybreak
  • Sven will make a WhenIsGood

Sven: Make WhenIsGood for bookbuy

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Lucy sorted out the clubroom minis
• He's put out all the yucky old minis in a box, we will throw it out in 2 weeks
• We have advertised this for members to scrounge and take
  • Being killed as we speak
• We'll get rid of them on Friday
• Sven has started cleaning the minis
• We will kill the dead minis

Donations

• Kate would like to donate a cardgame: Psycho Killer
• Similar to exploding kittens with an edgier vibe
• More horror themed, there's a lot of blood on it
  • Motion to approve donation of Psycho Killer cardgame
    • Passes Unanimously

Sven: Enter donated game into library

General Maintenance

• Sleeving time
• No updates

Food Runs

• We had one last week
• Later this week we should do one
  • Motion to use card for $300 for food run
    • Passes unanimously

Phoenix: Future/Past

• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
  • This is fun
• Advertising is out!
• We might collab with UniSFA for their zine
• Workshop has been
  • It ended early due to low attendance (just Ella)

Committee Business

Regulation changes

• Webkeepers will need to update previous changes on the website
  • Donald is busy

Banking

• Meeting for signatories has happened!
• We need to do ABN and square
  • ABN done
  • Square is not working, ID verification
• We are over the $1000 dollar limit in our commbank account as per regulations, we need to approve the current ammount
  • Motion to aprrove current funds in commbank account
    • Passes Unanimosuly

Apollo: Do the square again

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Closed Section start: 6:45 pm

Closed Section ends: 6:49 pm

Meeting Closed: 6:49 pm