Unigames Committee Meeting #10 - 06/05/2019

Attending

• Alaura (late)
• Aoibhinn
• Taylor (late)
• Donald
• Alistair
• Amelia
• Brett
• Jasmine
• Elana

Apologies

• Gavin

Absent

• none

Meeting open: 3:14PM

Reports:

President's Report:

• I don't know what's wrong with me, but I'm really struggling to get dates/times right
• Camp meeting went well - our EMP was the best they'd seen all year.
• Meeting with SOC also went well

Vice-President's Report:

• Busy bee happened
• Currently going through who attended and didn't attend
• Camp EMP is approved, which means we can talk about Camp!
• I have joined two more campaigns
• Mostly been busy with Panto

Treasurer's Report:

• Account balance: $2268.43
• I picked up prizes from Tactics and withdrew from a unit today
• Been horrendously sick
• Shilled a bunch of quiz night tickets
• I may be late, but Alaura is later, so I'm sitting at the head of the table

Secretary's Report:

• Nothing to report
• Oh yeah we did a food run
• Pay me please
• I also did some regulation writing

Librarian's Report:

• Overdue items: No.
• Come to the quiz night
• No items are overdue
• Books

Fresher Rep's Report:

• Hi
• I've made two whole fresher tables for the Quiz Night
• We're all going to be Emo themed

Past action Items:

Aoibhinn:

• Train Logan in the gatekeeper ways - done

Elana:

• Make another painting day for Wednesday 8th. - done

Jasmine:

• Organise GMs for Week 11 one-shot. - list has been made

Gatekeepers

• Donald: Add forms to database (free free to help)

• Someone accidentally left a $10 note in the yellow box.
• Some gatekeepers did not send apologies for the busy bee.

• Aoibhinn: Make Gavin a gatekeeper

• Aoibhinn: Follow-up on people who didn't give apologies.

Agenda

Usual Suspects:

Boardgames

• Classics society board games tonight!
• UWADU's night went well, fun times were had.

RPGs

• Week 11 One-Shot feat. Numenera and The Strange
• Jasmine has a list of GMs to contact.

Magic

• Prerelease stuff has not yet been returned
• Sealed league post will be scheduled to go out tomorrow

• Donald: Schedule post for sealed league

Wargames

• Painting day happening on Wednesday
• No other updates

Fresher Campaigns

• Everything is fine

Events:

Quiz Night [10th May]:

• Come to quiz night!
• Fresher tables have been bought.
• Tickets sales are great!
• Online sales are happening as well.

• Taylor: Double check quiz night numbers and email Tav with those numbers

• Taylor: Hype prizes

• Prizes have been acquired from Tactics.

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Camp has been approved!
• Info pack is being updated
• Sign-up forms are ready to go out

• Taylor: Buy envelopes for Camp payments

• Taylor: Finalise camp ticket selling procedure.

Harry Potter LARP:

• We had a meeting, ran by the Soc treasurer
• Right now the Lion Nathan grant (which is what we were kinda relying on) has no funding.
• They are looking for additional sponsors to help fund that.
• We could do some fundraising? (Sausage sizzle, bake sales, etc.)

• Everyone: Read the minutes of the Larp meeting

Guild

• FilAus Incident:

  • We've had a meeting
  • Resolution is: Unigames and FilAus have to apologise to each other.
  • SOC is going to reevaluate venue spaces, and get notes on each venue so that incidents like this don't happen again.

• Tenancy allocations:

  • Still waiting on an official response from Tenancy.
  • Email was sent on Wednesday 24th April, and another one on Thursday 2nd May.
  • Taylor is going to send a Facebook message to try and get an official response.

• Meeting with SOC:

  • SOC Treasurer and Tenancy XO called a meeting.
  • Communication is going to improve.
  • O-Day grants were lowered so that the rest of the grants could be the same
  • For accessbility, discussion was had. No clear line was set.
  • We wanted a more open line to communicate to Tenancy.
  • Discussion about the cleaning contract. We've requested when the contract will be up so we can be notified to advise on improvements.
  • Requested a place where all policies and constitutions are held outside of the guild scope so that we have a backup in case Guild's services goes down (which it always does.)
  • We all made it very clear that we aren't asking SOC to do this all single-handedly, and volunteered our help.
  • Maya should be emailing out the minutes/notes from that meeting.

• Accessibility:

  • Jacob is making a subcommittee to address it.
  • Apart from that, not many updates.

Room Update:

• Soft plastic recycling:

  • Maybe contact the Enviro department? See if they can do anything?

  • Amelia: Contact Enviro department

• Fridge:

  • Taylor: Get wedges for the freezer

• Gumtree:

  • Taylor will refresh gumtree posts

  • Taylor: Refresh Gumtree ads

• Fridge Whiteboard:

  • Brett has presented a few options
  • We're going to get a whiteboard, and attach it to the fridge with magnetic tape.

• Noodles:

  • Alaura still hasn't been to Clark Rubber for replacement noodles

• Wargaming shelf

  • Taylor: Put a label on the wargaming shelf

  • Alistair: Look into making a small door for the shelf.

Reimbursements:

• Taylor: $54.00 for Quiz prizes
• Donald: $785.77 for food run
• Alistair: $35.61 for paints
  • Waiting until book buy
• Winslade: $4 for paper towels
  • Will have to be a cash reimbursement.

General Business:

• Board games guide:

  • Brett went to the tabletop games club at Melbourne University, and they had a really nice games guide.
  • It had the basic details for the game, including number of players, how to set-up, and overview of the games mechanics, etc.
  • Should we make one as well?
  • Consensus says yes, but it will take a lot of work.
  • There's a bit of discussion on exactly what details should be included, and in what form.

• Food run:

  • We just did one
  • Officeworks run and Bunnings run still have to happen

• Seperate mailing lists:

  • Donald: Figure out mailing lists.

  • Donald is going to dig around and see what's going wrong.

• Cameron Hall first aid:

  • Alaura: Try and organise a Cameron Hall first aid course

• Book buy:

  • New whenisgood just went up.

  • Everyone: fill out whenisgood for bookbuy

• Large scale borrowing

  • Regulations have been drawn up

  • Donald: Make large scale borrowing form

  • Regulations will be approved.

• Donated games:

  • Ben Richardson requested to donate the following games:
    • Doctor Who: The Time Wars family board game
    • Risk: Halo Wars
    • Scrabble Deluxe
  • Committee has elected not to accept this donation

  • Alaura: Communicate this to Ben Richardson.

• Game swaps:

  • Someone requested to swap a game for our copy of Seasons.
  • More research is required.

  • Alistair: Do research for game swap.

• Winter Larp:

  • Do we want to run it again?
  • Unigames says yes.

  • Aoibhinn: Find out UniSFA + Winter Larp.

Taylor: Contact a member about behaviour

Meeting closed: 4:52PM

--

Action Items:

Alaura:

• Try and organise a Cameron Hall first aid course
• Communicate this to Ben Richardson.

Aoibhinn:

• Make Gavin a gatekeeper
• Follow-up on people who didn't give apologies.
• Find out UniSFA + Winter Larp.

Taylor:

• Double check quiz night numbers and email Tav with those numbers
• Hype prizes
• Buy envelopes for Camp payments
• Finalise camp ticket selling procedure.
• Get wedges for the freezer
• Refresh Gumtree ads
• Put a label on the wargaming shelf
• Contact a member about behaviour

Donald:

• Add forms to database (free free to help)
• Schedule post for sealed league
• Figure out mailing lists.
• Make large scale borrowing form

Alistair:

• Look into making a small door for the shelf.
• Do research for game swap.

Amelia:

• Contact Enviro department

Other:

• (Everyone) Read the minutes of the Larp meeting
• (Everyone) fill out whenisgood for bookbuy