Unigames Committee Meeting #10 - 7/05/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:12PM

Reports:

President's Report (Josh):

• snom organised
• phoenix post ready
• tenancy meeting, went to that
• socpac meeting, went to that
• wellbeing department meeting, going to that
• EMP stuff done
• Kendrick :on: :top:

Vice President's Report (Connyah):

• DM’d at D&D Oneshot Night
• "socpac meeting, went to that"
• COME TO THE ESPORTS CROSSOVER ON THURSDAY IT’LL BE SLAY AND YOU GET SOME FREE PIZZA (if ur a member)
• Anthony Edwards is him, up 2-0 AGAINST THE NUGGETS?!

Treasurer's Report (Jack):

• D&D oneshot went swimmingly absolutely no monkeys were involved
• socpac happened Account Balance: 12,946.57 doler bils

Secretary's Report (Chris):

• AGUAERHGAERAGHOEROG
• Dungeons: Dragoned

Librarian's Report (Gen):

• slim shady
• stamped and entered new library items
• emp and loft booking for lil guys lil games
• UWA has free flu vaxxes this month! stay safe this flu season everyone xxx

Fresher Rep's Report (Cooper):

• Went to DnD night, I love DnD. Everything else is going swell

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • DnD oneshot happened! (DM'd and ran :))
  • Attendence of 35 +- a couple
  • Hope everyone had fun!
  • in other news: yippe... :T

• Nene:

  • nene when they have so many tasks: more tasks please sir!
  • i'm getting them done though aren't i.. yes i am. don't check the action items
  • i've won fortnite three times this week (we're a back?)
    • "please change it to We're So Back" - Nene
• Nix:
  • going rabid for maleghast magnagothica - I'll figure out a way to make it easily playable in real
  • gonna put torchbearer 2e for the bookbuy
  • stumdy
• Oscar:
  • couldn’t make d&d night due to work… rip
  • my silly little vampire spec op rpg finally arrived and its so pretty
  • 46 days til end of semester, 185 days til Halloween, 240 days til Christmas, 137 days til Summit

Immediate Past President's Report (Jackie):

• Jackie has attended: 10/10 (100% WR)== Meeting
  • for everyone's info. hades 2 early access is out
  • bank form has been filled out pending post meeting checking with josh connor and jack, will print out the constitution and other documents for u guys tomorrow
  • updated the window
  • gotta update unify app lol
  • thumbnails for redacted poster post going up today

Past Action Items:

Action Items:

Josh:

[Redacted] EMP and risk management (done)

Connor:

(with Jack) EMP and Advertising for Week 12 Boardgames (not done)

Jack:

(with Connor) EMP and Advertising for Week 12 Boardgames (not done)

Chris:

EMP and advertising for Spire and Heart One-Shot Night - Week 11 (done)

Do EOI for a Pokemon Limited Event (not done)

Do March/April Newsletter (not done)

Gen:

(with Nene) EMP and Advertising for Little Guys, Little Games (in progress)

Repair damaged games (in progress)

Make up a Bloodbowl contents sheet (in progress)

Add Ink and Funemployed to library (done)

Nene:

(with Gen) EMP and Advertising for Little Guys, Little Games (in progress)

Make new gatekeeper list (in progress)

Nix:

EMP and Advertising for June Tournament (not done)

Jackie:

[Redacted] Advertising Design (in progress)

Organise Documentation for Bank Account (done)

ALL:

Put your certificates in the certificates folder (in progress)

Fill out [Redacted] job roster (in progress)

Usual Suspects

Board Games

Esports Collab - Thursday 9/5 @ 4pm (Week 10)

• It's happening!
• Advertising done
• May have large numbers
  • at least 50
• $30-ish of cans
• Come!

Thonking Board Games - Thursday 23/05 @ 4pm (Week 12)

• In Unigames clubroom
• theme is thonk
• Collaboration with UWA PhilSoc

  Josh: Advertising for Week 12 Boardgames

RPGs

Dungeons and Dragons 5e Oneshot Night - Friday 3/5 Week 9

• Was funky
• Attendance: >=35

Spire and Heart One-Shot Night - Thursday 16/5 @ 5pm (Week 11)

• It's happening Next week
• In clubroom and loft
• EMP and venue booking approved

Little Guys, Little Games One-Shot Night - Wednesday 29/5 @4pm (Study Week)

• 4 GMs
• EMP and venue booking approved

  Gen, Nene: Advertising for Little Guys, Little Games

Mork Bork One-shot Night - After exams

• still planning

TCGs

Booster Box Buying Bhenanigans

• Box gone
• It's pretty empty
• we'll need a new one (holy cow!)

Magic: The Gavining

Next SNOM - 26/05 @ 11am (Week 12 sunday)

• "Vaguely organised" - Josh

  Joshua: SNOM EMP and Advertising

Future Pokemon events

• Focus on Major, less frequent events
• Get EOI for a draft or Pre-release-like event using Built & Battle Decks

  Chris: Do EOI for a Pokemon Limited Event

Wargaming

June Warhammer 40k Tournament - Mid-to-late-June

• Nupdates
• Similar details to last tournament

  Nix: EMP and Advertising for June Tournament

Blood Bowl Stuff

• Planning to advertise second semester for freshers
• Intro to Blood Bowl event

Fresher Campaigns

• Nupdates

Access Department Collab!! - Tuesday 21/05 11am-1pm @ Access room - Week 12

• Come along!

Charity Vigil - 29/03 @ 4pm (Week 5)

• Working on cost distribution
• nupdates

Far Future Events

Unigames [Redacted] - Very Kinda Soon

• Put certificates in the drive
• Put yourself on the Job Roster
• We've looked at some Poster Design options (not final yet)

  Everyone: Put your certificates in the certificates folder Everyone: Fill out [Redacted] job roster Josh: Organise meeting with Leigh Jackie: [Redacted] Advertising Design

Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Nix
• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
  • UCC has paid deposit
  • Josh filled out the booking contract
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point

Reimbursements

• Approved
  • $25 to Genevieve for ZVonk
  • $50 to Genevieve for Swancon
  • $267.38 to Nene for Costco Food Run
  • $1140 to Josh for Prerelease
• Pending
  • $269.10 to Connor for Food Run
• Unsubmitted
  • $585.75 to Gibbi for Booster Boxes

Guild

SOCPAC Meeting

• guild wellbeing is back
  • well-being meeting
• treasurer stuff is coming up but nothing too relevant was said this meeting
• Next meeting 28/05

Tenancy

• Campus-wide declutter
  • Skip Bins
  • E-waste receptacles
  • June 17th-July 19th
• Complaints
  • Be sure not to clutter the stairwells and walkways

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Carpets
  • Short discussion on what we are doing with the carpet tiles long-term
• General room maintenance
  • Discussion on what we can do to keep the clubroom tidy
  • Started new gatekeeper list
    • Discussed Feedback
• New Kallax, Small Shelf, Chairs
  • Could potentially use some of the new storage space to store the Stationery box/dice trays
• Air Freshener in the morning

  Nene: redo open/close sign and gatekeeper list Nene: laminate open/close sign, gatekeeper list and merch examples

Library

• Flamecraft Splat Buy
  • unlikely to be in stock until late may
  • nupdates

    Gen: Repair damaged games Gen: Make up a Bloodbowl contents sheet Gen: Add Ink and Funemployed to library

Book Buy

• Send your suggestions in!
  • Facebook post
  • Discord channel
• There is a pinned format for suggestions, make sure to use it! :book:

Food Runs

• we still need more energy dinsk and water dinsk
  • food run after meeting

Phoenix Revival

• Josh's plan is to piffle-esque announcement to gauge interest for contributors
• Things people want:
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form
• Theme: Revival

Uploading Old Minutes

• Nupdates

Newsletter

• Chris will do that this week

  Chris: Do March/April Newsletter this week

Committee Business

Club Bank Account

• Commbank
  • $0 fees, no interest, free unlimited EFT transactions and cash withdrawals, free transactions in branch (deposits and withdrawals)
  • can link with a business card, link with a terminal (eh)
  • need to complete application form (linked on the site)
  • need to bring completed app + documentation

    Jackie: Organise Documentation for Bank Account

First Aid Training

• Notified other clubs that we are organising
• Fill out whenisgood if you're involved (if you don't fill it out you won't get a say when it occurs) Meeting closed: 6:09PM