Unigames Committee Meeting #10 - 7/05/2024

by Chris Leak 7th May 2024

Unigames Committee Meeting #10 - 7/05/2024

tags: committee meeting 2024

Attending

  • Josh
  • Connor
  • Jack
  • Chris
  • Gen
  • Cooper
  • Jeremy
  • Nene
  • Nix
  • Oscar
  • Jackie

    Apologies

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:12PM

Reports:

President's Report (Josh):

  • snom organised
  • phoenix post ready
  • tenancy meeting, went to that
  • socpac meeting, went to that
  • wellbeing department meeting, going to that
  • EMP stuff done
  • Kendrick :on: :top:

    Vice President's Report (Connyah):

  • DM’d at D&D Oneshot Night

  • "socpac meeting, went to that"
  • COME TO THE ESPORTS CROSSOVER ON THURSDAY IT’LL BE SLAY AND YOU GET SOME FREE PIZZA (if ur a member)
  • Anthony Edwards is him, up 2-0 AGAINST THE NUGGETS?!

    Treasurer's Report (Jack):

  • D&D oneshot went swimmingly absolutely no monkeys were involved

  • socpac happened Account Balance: 12,946.57 doler bils

    Secretary's Report (Chris):

  • AGUAERHGAERAGHOEROG

  • Dungeons: Dragoned

    Librarian's Report (Gen):

  • slim shady

  • stamped and entered new library items
  • emp and loft booking for lil guys lil games
  • UWA has free flu vaxxes this month! stay safe this flu season everyone xxx

    Fresher Rep's Report (Cooper):

  • Went to DnD night, I love DnD. Everything else is going swell

    OCMs' Reports (Jeremy, Nene, Nix, Oscar):

  • Jeremy:

    • DnD oneshot happened! (DM'd and ran :))
    • Attendence of 35 +- a couple
    • Hope everyone had fun!
    • in other news: yippe... :T
  • Nene:

    • nene when they have so many tasks: more tasks please sir!
    • i'm getting them done though aren't i.. yes i am. don't check the action items
    • i've won fortnite three times this week (we're a back?)
      • "please change it to We're So Back" - Nene
  • Nix:
    • going rabid for maleghast magnagothica - I'll figure out a way to make it easily playable in real
    • gonna put torchbearer 2e for the bookbuy
    • stumdy
  • Oscar:
    • couldn’t make d&d night due to work… rip
    • my silly little vampire spec op rpg finally arrived and its so pretty
    • 46 days til end of semester, 185 days til Halloween, 240 days til Christmas, 137 days til Summit

Immediate Past President's Report (Jackie):

  • Jackie has attended: 10/10 (100% WR)== Meeting
    • for everyone's info. hades 2 early access is out
    • bank form has been filled out pending post meeting checking with josh connor and jack, will print out the constitution and other documents for u guys tomorrow
    • updated the window
    • gotta update unify app lol
    • thumbnails for redacted poster post going up today

      Past Action Items:

Action Items:

Josh:

[Redacted] EMP and risk management (done)

Connor:

(with Jack) EMP and Advertising for Week 12 Boardgames (not done)

Jack:

(with Connor) EMP and Advertising for Week 12 Boardgames (not done)

Chris:

EMP and advertising for Spire and Heart One-Shot Night - Week 11 (done)

Do EOI for a Pokemon Limited Event (not done)

Do March/April Newsletter (not done)

Gen:

(with Nene) EMP and Advertising for Little Guys, Little Games (in progress)

Repair damaged games (in progress)

Make up a Bloodbowl contents sheet (in progress)

Add Ink and Funemployed to library (done)

Nene:

(with Gen) EMP and Advertising for Little Guys, Little Games (in progress)

Make new gatekeeper list (in progress)

Nix:

EMP and Advertising for June Tournament (not done)

Jackie:

[Redacted] Advertising Design (in progress)

Organise Documentation for Bank Account (done)

ALL:

Put your certificates in the certificates folder (in progress)

Fill out [Redacted] job roster (in progress)

Usual Suspects

Board Games

Esports Collab - Thursday 9/5 @ 4pm (Week 10)
  • It's happening!
  • Advertising done
  • May have large numbers
    • at least 50
  • $30-ish of cans
  • Come!

    Thonking Board Games - Thursday 23/05 @ 4pm (Week 12)
  • In Unigames clubroom

  • theme is thonk
  • Collaboration with UWA PhilSoc > Josh: Advertising for Week 12 Boardgames

    RPGs

Dungeons and Dragons 5e Oneshot Night - Friday 3/5 Week 9
  • Was funky
  • Attendance: >=35

    Spire and Heart One-Shot Night - Thursday 16/5 @ 5pm (Week 11)
  • It's happening Next week

  • In clubroom and loft
  • EMP and venue booking approved

    Little Guys, Little Games One-Shot Night - Wednesday 29/5 @4pm (Study Week)
  • 4 GMs

  • EMP and venue booking approved

    Gen, Nene: Advertising for Little Guys, Little Games

    Mork Bork One-shot Night - After exams
  • still planning

    TCGs

Booster Box Buying Bhenanigans
  • Box gone
  • It's pretty empty
  • we'll need a new one (holy cow!)
    Magic: The Gavining
Next SNOM - 26/05 @ 11am (Week 12 sunday)
  • "Vaguely organised" - Josh

    Joshua: SNOM EMP and Advertising

    Future Pokemon events
  • Focus on Major, less frequent events

  • Get EOI for a draft or Pre-release-like event using Built & Battle Decks > Chris: Do EOI for a Pokemon Limited Event

    Wargaming

June Warhammer 40k Tournament - Mid-to-late-June
  • Nupdates
  • Similar details to last tournament > Nix: EMP and Advertising for June Tournament
Blood Bowl Stuff
  • Planning to advertise second semester for freshers
  • Intro to Blood Bowl event

Fresher Campaigns

  • Nupdates

Access Department Collab!! - Tuesday 21/05 11am-1pm @ Access room - Week 12

  • Come along!
Charity Vigil - 29/03 @ 4pm (Week 5)
  • Working on cost distribution
  • nupdates

Far Future Events

Unigames [Redacted] - Very Kinda Soon
  • Put certificates in the drive
  • Put yourself on the Job Roster
  • We've looked at some Poster Design options (not final yet)

    Everyone: Put your certificates in the certificates folder Everyone: Fill out [Redacted] job roster Josh: Organise meeting with Leigh Jackie: [Redacted] Advertising Design

    Upcoming Subcommittees/Prospective Reps
  • Roleplay 4 Life - Chris, Nix

  • Relay 4 Life - Gen, Oscar (vibe it)
  • Quiz Night - Jack (Dark), Nix (Light)
  • Joint [Redacted]? - Jack, Cooper, Connor
    • UCC has paid deposit
    • Josh filled out the booking contract
  • Uncharity Vigil - Josh, Jeremy
  • Dice Bag Workship - Oscar, Gen
    • In the future at some point

Reimbursements

  • Approved
    • $25 to Genevieve for ZVonk
    • $50 to Genevieve for Swancon
    • $267.38 to Nene for Costco Food Run
    • $1140 to Josh for Prerelease
  • Pending
    • $269.10 to Connor for Food Run
  • Unsubmitted
    • $585.75 to Gibbi for Booster Boxes

Guild

SOCPAC Meeting

  • guild wellbeing is back
    • well-being meeting
  • treasurer stuff is coming up but nothing too relevant was said this meeting
  • Next meeting 28/05

    Tenancy

  • Campus-wide declutter

    • Skip Bins
    • E-waste receptacles
    • June 17th-July 19th
  • Complaints
    • Be sure not to clutter the stairwells and walkways

      General Business

Gatekeepers

  • No new Gatekeepers

Webkeepers

  • No new Webkeepers

Room Updates

  • Carpets
    • Short discussion on what we are doing with the carpet tiles long-term
  • General room maintenance
    • Discussion on what we can do to keep the clubroom tidy
    • Started new gatekeeper list
      • Discussed Feedback
  • New Kallax, Small Shelf, Chairs
    • Could potentially use some of the new storage space to store the Stationery box/dice trays
  • Air Freshener in the morning > Nene: redo open/close sign and gatekeeper list > Nene: laminate open/close sign, gatekeeper list and merch examples

Library

  • Flamecraft Splat Buy

    • unlikely to be in stock until late may
    • nupdates > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet > Gen: Add Ink and Funemployed to library

      Book Buy

  • Send your suggestions in!

    • Facebook post
    • Discord channel
  • There is a pinned format for suggestions, make sure to use it! :book:

    Food Runs

  • we still need more energy dinsk and water dinsk

    • food run after meeting

      Phoenix Revival

  • Josh's plan is to piffle-esque announcement to gauge interest for contributors

  • Things people want:
    • Lesser played TTRPGS being spotlighted
    • Introductory articles about hobbies like wargaming
    • Talks with collab clubs and other interesting things
      • We'll try to put some interesting things in
    • Something casual/positive/not too self-serious but still sincere
    • Scripted playthroughs
      • a few ways interpret this, but all potentially interesting
    • 75% want it in booklet form
  • Theme: Revival

    Uploading Old Minutes

  • Nupdates

Newsletter

  • Chris will do that this week > Chris: Do March/April Newsletter this week

Committee Business

Club Bank Account

  • Commbank

    • $0 fees, no interest, free unlimited EFT transactions and cash withdrawals, free transactions in branch (deposits and withdrawals)
    • can link with a business card, link with a terminal (eh)
    • need to complete application form (linked on the site)
    • need to bring completed app + documentation > Jackie: Organise Documentation for Bank Account

      First Aid Training

  • Notified other clubs that we are organising

  • Fill out whenisgood if you're involved (if you don't fill it out you won't get a say when it occurs) Meeting closed: 6:09PM
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