Unigames Committee Meeting #11 - 13/05/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair (late)
• Amelia
• Brett
• Elana

Apologies

• Jasmine
• Gavin

Absent

• none

Meeting open: 3:10PM

Reports:

President's Report:

• Due to being held hostage, I wasn't able to put up the camp stuff
• Working on that literally right now
• Quiz Night was a roaring success! (we won)
• I run an unofficial UniSFA goes to Detective Pikachu!

Vice-President's Report:

• Remember to vote kiddos
• Quiz Night happened and is almost over
• Spent most of the week working on that
• Going to be away for two weeks in July

Treasurer's Report:

• Account balance: $3468.43
• Deposits have gone in, withdrawels are pending.
• We have a buncgh of quiz money in our money box.
• Also I did a bunch of quiz stuff
• Finally did that OfficeWorks run.
• Spent about $100, but we should be stocked up for the next few years.
• Also did some cupboard stuff.
• There are a few action items I haven't done.
• >Taylor: Get started on the Grant

Secretary's Report:

• Quiz was good
• I made a poster for sealed league.
• Apart from that, nothing else to report.

Librarian's Report:

• Overdue items: Agricola is overdue
• Book buy is on Saturday

Fresher Rep's Report:

• No drama at the moment
• The fresher tables at the quiz were tragically goth.
• We didn't come last!

Past action Items:

Alaura:

• Try and organise a Cameron Hall first aid course - not done
• Communicate this to Ben Richardson - done

Aoibhinn:

• Make Gavin a gatekeeper - done
• Follow-up on people who didn't give apologies - done
• Find out UniSFA + Winter Larp - done

Taylor:

• Double check quiz night numbers and email Tav with those numbers - done
• Hype prizes - done
• Buy envelopes for Camp payments - done
• Finalise camp ticket selling procedure - done
• Get wedges for the freezer - done
• Refresh Gumtree ads - not done
• Put a label on the wargaming shelf - not done
• Contact a member about behaviour - done

Donald:

• Add forms to database (free free to help) - not done
• Schedule post for sealed league - done
• Figure out mailing lists - not done
• Make large scale borrowing form - done

Alistair:

• Look into making a small door for the shelf - not done
• Do research for game swap - not done

Amelia:

• Contact Enviro department - not done

Other:

• (Everyone) Read the minutes of the Larp meeting - mixed
• (Everyone) fill out whenisgood for bookbuy - done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• We ran the collab with Classics!
• They thought it was a good event
• We didn't have many Gatekeepers there though
• Brett was the only one that knew how to play certain games
• >Donald: Organise boardgames night for next week

RPGs

• There was meant to be a Numenera/The Strange one-shot this week
• However, chief organisor Jasmine has become very sick, so it's become stuck in limbo a bit.
• Elana is going to organise a Numenera one-shot for Study Week (week 13)
• >Elana: Organise Numenera one-shot (get help from Jasmine if need be)

Magic

• Sealed league sign-ups start tomorrow!
• Actual league will start Monday
• We still have to return/pay Tactics

Wargames

• Painting day happened on Wednesday
• We had a few people turn up
• Kyle is organising a 40K thing at the moment.
• An event has been made for it

Fresher Campaigns

• Everything is fine

Events:

Quiz Night [10th May]:

• It went real well!
• We sold 114 tickets, but will have to double check those numbers
• Seemed to go well
• Wrap-up meeting is being scheduled
• Waiting on Tav invoice before full finance breakdown can be made
• Feedback is generally good, although the Tav did poison someone
• Everything else will be discussed at the wrap-up meeting.
• There might be two wrap-up meetings.

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Camp event is up!
• Please invite everyone you can!
• Tickets will go on sale tonight!
• Poster will get done tonight and printed tomorrow!
• Camp quiz was discussed - who is organising etc.
• (Steven comes in the room and starts selling Panto tickets)
• >Alaura: Message Jasmine to find out what's happening
• Quiz: Taylor, Amelia, Jasmine, Brett
• LARP: Amelia, Elana
• >Aoibhinn: Reallocate Saturday RSA
• We got an email from Manjedal, asking which activites we want them to run
  • lol none of them please
• Contact committeee if:
  • You want a single-day ticket
  • You have information you don't want documented on paper
  • You can't make it to the clubroom and still want to buy a ticket

Harry Potter LARP:

• No updates, trying to get a meeting organised

Winter Larp:

• UniSFA isn't running it, because they're running other events
• Aoibhinn thinks it is a good event for teaching new committee members how to run events
• Dates: sometime in July or August
• Current reps: Amelia + Alaura

Guild

• FilAus Incident:

  • Minutes have gone out for the meeting
  • We need to write an apology

• Tenancy allocations:

  • Talked to Taco at the tenancy meeting
  • We have swapped from cupboard 4 to cupboard 1 in the loft
  • We need to get in contact with the previous owners of them to organise stuff.
  • Re. Telethon club cupboard swap, they are happy with swapping. However, CH8 is currently occupied by the French club, and Donald has had not much luck in contacting them.
  • Alaura has sent an email to Taco to officiate the swap, and asked them for advice in contacting French club and the previous occupant of Loft cupboard 1.

• Tenancy meeting:

  • Lightbulbs in loft and fire escape being looked at
  • Another round of testing/tagging is happening
    • We have a new Fridge/Freezer that needs to be tagged
  • Skirting board was brought up
    • They said they'll get on that, but it's not a huge priority
  • Elevator subcommittee is being made
    • They're looking into updating the third floor of guild

Room Update:

• Soft plastic recycling:

  • Was brought up at the Tenenacy meeting
  • >Amelia: Contact Enviro department

• Fridge:

  • Wedges for the fridge/freezer are installed
  • So they won't roll forward anymore

• Gumtree:

  • >Taylor: Refresh Gumtree ads

• Fridge Whiteboard:

  • So our fridge is curved
  • So we can't fit the whiteboard on it
  • Whoops
  • >Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

• Noodles:

  • See above

• Wargaming shelf

  • Taylor has put a label on the shelf
  • >Alistair: Look into making a small door for the shelf.

Reimbursements:

• Pending
  • Taylor: $54.00 for Quiz prizes
  • Taylor: $100ish for Officeworks run
  • Gozz: $6 for Bunnings run
  • Donald: $785.77 for food run
  • Alistair: $35.61 for paints
    • Waiting until book buy
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement.
• Happened
  • Brett: $12 for whiteboard

General Business:

• Board games guide:

  • Yeah nobody did that
  • People were busy

• Food run:

  • Another one needs to happen
  • Needing water

• Seperate mailing lists:

  • >Donald: Figure out mailing lists.
  • Donald is going to dig around and see what's going wrong.

• Book buy:

  • Happening Saturday 1PM

• Large scale borrowing

  • New regulations are posted below.
  • Form is drawn up. ```
• Large-scale borrowing

• If a club or individual would like to borrow a large quantity of games for an event, a seperate borrowing procedure can be followed. - Two weeks prior to the event, the individual (or an individual acting on the borrowing club's behalf) borrowing the games must fill out a "Large-scale borrowing form". The borrower should include the details of the event, contact information, and a list of games they would like to borrow. This form should then be submitted to the Librarian. - Upon receiving this form, the Librarian will contact the borrower to arrange borrowing logistics, such as pick-up date, due-date, available games, and so on. - The form will be kept to document the borrowing of these games, and will be signed by the borrower when borrowing these games and upon their return. ```

• Donated games:

  • Edward Kamnman has requested to donate "The Mind"
  • A neat 2-4 player game, similar to Hanabi and Magic Maze
  • Committee has accepted this donation

• Game swaps:

  • >Alistair: Do research for game swap.

• Unigames goes to Panto

  • Happening 25th May - Saturday!
  • >Amelia: Make Unigames goes to Panto

Meeting closed: 4:32PM

--

Action Items:

Alaura:

• Message Jasmine to find out what's happening
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)

Aoibhinn:

• Reallocate Saturday RSA

Taylor:

• Get started on the Grant
• Refresh Gumtree ads

Donald:

• Add forms to database (free free to help)
• Organise boardgames night for next week
• Figure out mailing lists.

Alistair:

• Look into making a small door for the shelf.
• Do research for game swap.

Amelia:

• Contact Enviro department
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)
• Make Unigames goes to Panto

Elana:

• Organise Numenera one-shot (get help from Jasmine if need be)