Unigames Committee Meeting #11 - 15/05/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:03 pm

Reports:

President's Report (Connor):

• CAMP meeting complete, EMP approved !!!!
• Idk I've been a sick freak
• NBA Update: Tatum achilles............... (sad emoji removed)

Vice President's Report (Gen):

• Went to a camp meeting
• Done some behind the scenes things
• Helped run charity vigil!! Thank you so much to everyone who came 94 attendance is huge love you all <<33
• weekly tumblr post

Treasurer's Report (Anna):

• gave birth to the square
• watched people jork it in precon league
• easy games and snom/ff/some kinda magic is cooking
• shirt orders almost over - get your shirts!!!
• im old now

CommBank Account Balance: $907.07

Guild Account Balance: $11,960.03

Secretary's Report (Nene):

• im working on advertising
• action items schmaction items thats what im always saying
• no time for video games life sucks
• but i do have lots of time for cine2nerdle

Librarian's Report (Jeremy):

• bratvertising out and about
• bookbuys finishing soon!!!
• helped setup our stall for freedom fest
• still getting fucked by group assignments
• did various messaging action for club stuff etc etc (boring yawn)

Fresher Rep's Report (Jack D):

• Mein gott I love the princess bride
• Vigil was very cool, wish paradox and vigil weren't the same night
• took photos for fest of the free (HYPE ELLA AND LUCY RAHHH)
• planning und plotting und studying
• need to get first aid sorted for camp, but if we have issues with construction, work at heights, work in confined spaces, or gas testing, I’m your man
• feeling huge from gymming and swimming and running

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • I ~~had~~ have a really bad cold
  • precon league still going strong with 20 attendees each week
  • the prizing for precon league is a bit bananas (thank you Alana)
  • unfortunately didn't do much else because uni assignments+cold been frustrating
• Ella:
  • ♡ I'm still advertising fall boardgames, everyone should come it's gonna be so peak. Biggest event in unigames history.
  • ☆ assignment.. assignment.. assignment hell
  • ♡ new collab event??
  • ☆ cooking for craft nightttt
  • ♡ was full of a respectable amount of glee and cheer, but nothing astounding. Very middle ground
  • ☆ HYPE LUCY FOR BEING THERE WHEN WE NEEDED YOU MOST (freedom fest was.. warm)
• Jack:
  • double assignment deathweek
  • osr oneshot night had hellllla people
  • thanks to all who participated in charity vigil taskmaster!!
  • ive been craving a chicken burger for days now i need me a borgie
• Lucy:
  • Freedomfested, ty Ella for being keeping me company
  • Put LED lights on the couch!! Gamer couch era
  • In progressing paint guide (maybe will be done by meeting we'll see)
  • Calm before the (assignment/exams) storm
  • I love my squiggle drawing degree

Past Action Items:

• Connor:
  • Not done
    • Organise first aid learning for [REDACTED]
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Write a list of things to auction at Charity Vigil
  • Not done
    • Organise a date for Intro to Flesh and Blood
    • Write the Gatekeeper training hand-over
    • Go into Tactics and ask about For the Queen and the Vallejo paints
    • Finish the GM expression of interest form
• Anna:
  • Done
    • Pick up glue traps
    • Write a guide for GMs running games on one-shot nights
  • Not done
    • Do advertising for next SNoM
    • Put grippy tape on the step stool
• Nene:
  • Done
    • Re-print the guide to monetising boardgames
  • In progress
    • Do [REDACTED] advertising
    • Organise the email inbox
  • Not done
    • Sort out the Phoenix document and send it to UniPrint
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Write small handover for minuting during the meeting
• Jeremy:
  • Done
    • Contact GMs for Spy One-shot Night
    • Do advertising for new Pokemon event
    • Contact Cam about painting the elf and dwarf Blood Bowl minis
  • In progress
    • Do EMP and advertising for Spy One-shot Night
    • Do general maintenance on the damaged library items
  • Not done
    • Look into how we would run an OPR/Indie Skirmish
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers

• Ash:

  • Done
    • Organise prizing for the Precon League
  • In progress
    • Make the guides and QR codes for the MtG club decks
    • Read over the handovers and then send them to Mani
  • Not done
    • Reach out to UWASCA about organising a collaborative event

• Ella:

  • Not done
    • Thrift cloth for camp craft night
• Lucy:
  • Done
    • Put the LED strips on the couch
  • In progress
    • Refine the paintbrush care guide
  • Not done
    • Sew the edges of the objective markers
    • Bring in felt for the dice towers

Usual Suspects

Board Games

Fall Boardgames - Week 12, Friday 23rd of May @ 5pm

• Games to be played:
  • Root
  • Red Dragon Inn
  • Fort
  • Hamsterrole
  • Bamboleo
  • Tumbling Towers
  • Hive Pocket
  • Go Cuckoo
• It's next week!

Easy Boardgames - Thursday 5th of June @ 12pm

• Anna will handle this
• Just some easy games for the exam period
• Games like:
  • Skull
  • Banagrams
  • Azul
  • Dungeon Mayhem
  • Coup
• EMP submitted

Anna: Advertising for Easy Boardgames

Blood on the Clocktower

• Can be the 7th, 14th or 15th during exam weeks
  • Depending on Gen's schedule
  • Her desire for BOTC is only subdued by her lack of time for BOTC
• Still no clear date has Gen hasn't got her schedule

RPGs

OSR One-shot Night - Week 11, Wednesday 14th of May @ 4pm

• It was yesterday!
• Attendance: 6
• Good attendance for week 11, ran well

Spy One-shot Night - Study Break, Monday 26th of May @ 4pm

• Jeremy will be organising this
• Games like:
  • Blades in the Dark
  • Delta Green
  • Fist
  • Fiasco
• EMP has been submitted

Jeremy: Advertising for Spy One-shot Night

Jeremy: Contact GMs for Spy One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Thunder Junction is still alive

Final Fantasy Prerelease - Sunday 8th of June @ 11am

• This was supposed to be SNoM and then turned into FF prerelease, but we may not be able to get kits for the event, we could maybe do a different event
• Ash will email Tactics to see if they can give us prerelease kits, if they can't then they will do an EOI to see about another kind of event
  • Probably reverting back to SNoM or doing a draft

Anna: Do advertising for next MtG event

Ash: Email Tactics about FF Prerelease

MTG Precon League - Weekly on Mondays @ 5pm

• Fourth day happened, total attendance of 20 people
• One more week
• Prizing has been organised, there is a LOT of prizing that Ash will be organising into bundles so people can just pick them up

Ash: Organise prizing for the Precon League

New MtG Club Decks

• The new decks are in the clubroom and have been sleeved
  • Shao Jun replaced Jhoira and is complete
  • Treebeard is complete
  • Unesh is being auctioned
    • Noyan Darr and Killian will also be auctioned at a later point
  • Horde of Notions has been updated
  • Thalisse will be brought in later
• We could get another club deck which would replace an old one (based on Gibbi's recommendations)
  • Unesh was auctioned on Charity Vigil and Noyan Darr, Killian and another (currently undecided) deck will be auctioned for Uncharity Vigil
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Casual Pokemon Afternoon - Study Break, Tuesday 27th of May @ 4pm

• Will be a casual Pokemon playing event, open for any skill level
• Will be slightly unlimited with current in standard cards allowed but also cards from the previous standard (E) allowed as well
  • Temporarily unlimited because it is very difficult to get cards from the new set/standard right now, proxies will also be explicitly allowed for this reason, but we always accept proxies anyways
• Bratvertising was put out
• We would also like to organise another event where we have a proxy and deck building workshop, followed by a casual tournament, this would be during the semester holidays

Intro to Flesh and Blood

• This will be pushed back to semester 2

Gen: Ponder the orb about Intro to Flesh and Blood

Wargaming

Future Warhammer Tournaments

• Lucy thinks we could run something early in the holidays (doubles tournament), and something like a 1k at the start of next semester
• Potential dates for tournaments:
  • 2k tournament for June 15th
  • Doubles tournament on June 29th

Blood Bowl

• It's still round 7

OPR/Indie Skirmish

• We have received interest in a skirmish event for OPR, which is basically a cheap Warhammer (with no model requirements and simpler rules)
• Could be ideal considering our apprehension in promoting Games Workshop too much and our hopes for cost effective wargaming
• We can look into running this later as we are presently running a bunch of events
• Will likely be during semester 2

Jeremy: Look into how we would run an OPR/Indie Skirmish

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• We may have to get a new version of Watch the Skies
  • ~100 dollars
• Also looking at another one called Den of Wolves, about members of a space fleet surviving an interplanetary attack
• They discussed running a smaller one first (about 15-20 people) to see how viable a larger game is
  • They just need player and rules guides to organise this, which can be hard to get
• More cooking will be done after Charity Vigil
• There will be an online meeting this week to sort out details like what game they'll run, timing
• We will be suggesting this become a proper subcom, but it will be discussed at the meeting they have this week

Collab with UWASCA

• We are going to reach out to UWASCA about organising a collab
• Probably an RPG night of some kind?

Ash: Reach out to UWASCA about organising a collaborative event

Population Health Postgraduate Society

• Ella spoke to some people from this club, they'd be interested in a disease-based boardgames event
• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter

Ella: Organise a date for the PHPS collab event

Major Events

Charity Vigil - Week 10, Friday-Saturday the 9th-10th of May

• It happened!
• Attendance: 94
  • That's so many
• Still finishing budget and will have total amount raised tallied up soon
• No meeting this week, will have one next Monday
• Feedback form is out! Please fill it out if you have something to say, good or bad, about the event
• Unigames specific feedback:
  • Not being on Easter weekend is good, but not super good that it was at the same time as EMAS event though
    • There wasn't much overlap between attendees of both events but the sensory experience left a bit to be desired
  • We could organise more Unigames specific events? This is frequent feedback for us
  • The tournaments ran very well and had quite a few sign-ups
  • If involving more committee members than on the subcom, give advanced notice so they know
  • Auction items feel like stuff they're trying to get rid of
    • This is sort of the purpose of the auction yeah
  • Pizza organisation was a little bit poor, same with organisation of who is using whose money systems (Squares, floats, etc)

Swancon - Sunday the 1st of June

• Swancon is soon (31st of May - 1st of June)
• Librarian always gets a ticket to go to scout new boardgames and fun stuff
• Jeremy will be going on the Sunday

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Gen
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, and Lucy
  • Debates: Jack D and Nene
  • LARP: Connor and Jack B
  • One-shots: Jack B
  • Craft Night: Ella
• We still have to get more first aid certificates for committee
  • First aid has been bumped, doesn't seem feasible to have more of us with first aid certificates before camp
  • Jack B, Gen and Connor will be able to cover it anyways
• Nene will be doing the advertising
  • This is when Nene shows their progress to everyone during the meeting
  • Everyone thinks it looks good so far
• Connor sent out the announcement and job roster to Gatekeepers
• We have decided on a $100 dollar ticket with snack voucher for early bird, $100 without snack voucher for late bird
  • If you have any questions about tickets or want to attend camp but can't do all days, please contact Connor and he can help you
• Gen and Connor had their meeting with Guild this morning about the Camp, EMP has been approved
• Advertising and ticket sales will be put out on Monday

Connor: Organise first aid learning for [REDACTED]

Gen: Print out the forms for camp (65)

Gen: Print out info packs for camp (3)

Anna: Do the 'how to sell a camp ticket' guide

Nene: Do [REDACTED] advertising

Ella: Thrift cloth for camp craft night

Fresher Zone

Fresher Campaigns

• Jack would like to do a feedback form for the fresher campaigns
• Ideas for the feedback forms are as follows
  • Please note Jack isn't present at this meeting so we will discuss more in depth next week, below are the ideas he sent prior to the meeting
    • Basically a survey to fresher campaign GMs asking what they think has gone well, what they'd like improved, and what are some potential areas of streamlining
    • Potentially also a place to update on how their game has gone so far, group dynamics, etc
    • Second survey to players as well, asking how they've found the process, what's went well and what hasn't, same as the previous form in that regard
    • Also how they've found their fellow players, GM and the system they're playing
    • Also include stuff potentially like 'Has being in a fresher campaign encouraged you to come to Unigames more?' 'Has being in a game helped you build friendships with the other players and the GM?' etc
  • Feedback forms are usually a good idea
  • Asking specifically about group dynamics and fellow players might not be a good idea, we can have a space where they can talk about concerns they have though
  • Jack is back now
    • Keeping out group dynamics stuff is fair enough, reasoning was that they may not know about complaint forms and stuff
    • Having a bit at the end like 'do you have any concerns related to your fresher campaign?' or something similar would be better

Frack: Do up the fresher campaign feedback forms

Frack: Ask fresher GMs to shill camp to their players

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Connor
• SSAF grant has been approved for $1500 dollars to us, and $1500 to UCC and UniSFA (each)
  • This was given to us with the idea that we would reduce ticket prices (ONLY ticket prices)
  • This would halve the ticket price if we put it all into that

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop (?)

• Reps: Ella

Save the Chimps Charity Event

• Jack wants this
• Jack has loved great apes for his entire life and has done charity events for chimps in the past
  • Big fan of great apes and their conservation
• He will be brainstorming this

Reimbursements

• Done
  • $9.00 to Ella for oreos
  • $9.96 to Nene for raffle tickets
  • $377.76 to Anna for new club decks and box
  • $366.40 to Anna for booster boxes
  • $5.31 to Anna for glue traps
  • $220.00 to Ash for Precon League prizing
  • $72.50 to Anna for milk run
  • $28.70 to Anna for ladder

Guild

SOCPAC Meeting - Tuesday 27th of May @ 6pm

• Next one is still a few weeks away
• Will be on the same day as the Pokemon event but that's fine

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• We need to sign that new tenancy contract

Gen: Organise our new tenancy contract

Freedom Fest - Week 11, Tuesday 13th of May @ 12-2pm

• It was on Tuesday!
• We got 1 new sign up
• Event went well and fulfilled its purpose, quite a few people turned up to support it
• Thanks to everyone who attended and helped set up/pack down

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen has almost finished the Gatekeeper training hand-over

Gen: Write the Gatekeeper training hand-over

Webkeepers

• Donald updated the website to allow us to search for games via tags
• And payment stuff has been added onto (this is only really useful for us)
• Thank you Donald!

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

New Club Paints

• Funded by Uncharity
• We decided on getting Vallejo Inspiration Colour Set
• They have been paid for so we're just waiting to receive them

Step Stool

• Anna picked up the step stool!
• We will get grippy tape at some point for the platform, so people don't fall off
  • UniSFA has some we can borrow but it's in a cupboard they can't access right now

Anna: Put grippy tape on the step stool

Shirt Order

• Amount of shirts ordered so far: 35
• Orders end in three days! Get in before the 18th of May

Eunigames Playmats

• New Eunigames playmats for the clubroom (commission)
  • 4 playmats
  • We could work with Good Games to do this, would have to email them and discuss
  • We want to commission Jackie
    • Jackie did our last playmats and they are very very good
  • This requires a larger discussion, we will wait a bit on this
  • Can open up for pre-order as well, this was done last time

Couch LED Strips

• Lucy put them on the couch
• We should get more so the other couch has them, they're like 10 dollars
• Motion to approve a budget of $15 for more LED strips:
  • Passes unanimously

Lucy: Get more couch LED strips

Flies

• Anna got the glue traps, some are out now and we have more in the Monolith
• Flies begone

Library

2024 Sem 2 Book Buy

• Games waiting for Tactics:
  • For the Queen
    • They don't have it and don't know when it'll be in

Gen: Go into Tactics and ask about For the Queen and the Vallejo paints

Sem 1 Book buy

• Meeting has been set for the 29th of May from 12pm

Painting the Blood Bowl Minis

• James has decided on the dwarves to be painted lore accurate
• Alex has decided the elf should be painted black and red, like the Korean T1 esports team
  • He has also requested for FAKER to be written on the back of one of them
• Jeremy contacted Cam:
  • His rate would be $50 per team (so $100)
    • This is insanely cheap considering the work
  • Will likely be done over break as he's finishing uni this semester
• Jeremy contacted Cam, who said he'll come pick them up at some point and do them over the break
• We will ask how he'd like to be paid for them

Jeremy: Contact Cam about painting the elf and dwarf Blood Bowl minis

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• The shop we bought the objective markers from are currently on a break, Jeremy will keep checking on it
• If they never open again (unlikely) we can make our own objective markers somehow

Jeremy: See if we can make our own objective markers

Lucy: Sew the edges of the objective markers

Donations

• Dice towers
  • They will be placed in the Monolith until they're felted

Lucy: Bring in felt for the dice towers

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy will be refining our paintbrush care guide for the benefit of the new paintbrushes
• Lucy is working on the paintrbush care guide
• We have a new Unigames Blood Bowl mat, this one is correct and doesn't have a line in the middle of it, so we now have 2 neoprene mats and a sevens pitch

Jeremy: Do general maintenance on the damaged library items

Lucy: Refine the paintbrush care guide

Food Runs

• We got the milks and red eyes for Vigil!
• We need cans....

Phoenix Revival

• 2025 Phoenix will be worked on during the Winter break
• Nene has the file needed for sending to UniPrint, just has to put page numbers on it
  • They busy

Nene: Sort out the Phoenix document and send it to UniPrint

Newsletter

• Rubs my mysteriously newsletter shaped tummy

GM Expression of Interest Form

• The form is finished it just needs to be sent out, waiting for a day when we don't have other important announcements so it doesn't get buried
• Gen will take this action item

Gen: Send out the GM expression of interest form

Noise in the Loft

• Anna finished and sent out the guide for GMs to use while running games
• Noise was reportedly improved for Precon League

Committee Business

Banking

• Square was used for Vigil and has been in use since
• Anna loves it
• Some small growing pains but it's a good little item

Uploading Old Minutes

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Handovers

• Nene will be writing a small handover for minuting so even if they're not at a meeting, the minutes always have a uniform format
• Mani of Tabletop ECU fame has also requested access to some of our past handovers to get a frame of reference for how he could organise his club
  • Ash has started reading the handovers

Nene: Write small handover for minuting during the meeting

Ash: Read over the handovers and then send them to Mani

Closed section started: 4:58 pm

Closed section ended: 5:27 pm

Meeting closed: 5:27 pm