Unigames Committee Meeting #12 - 18/05/2019

Attending

• Alaura
• Aoibhinn (late)
• Taylor
• Donald
• Alistair (late)
• Amelia
• Brett
• Elana
• Jasmine
• Gavin (late)

Apologies

Absent

• none

Meeting open: 1:58PM

Reports:

President's Report:

• Ayo
• I'm dressed for business but no business is occuring
• Come to camp!
• Thanks Donald for making the poster

Vice-President's Report:

Treasurer's Report:

• Account balance: $2495.79
• Did some stuff, slept through a meeting
• Went on a $900 food run by accident whoops
• Did some gumtree stuff
• Come see "Murder! At the Circus"
• New vegetarian pasties are in stock!
• If y'all go through all of these drinks before Production week it's your own fault.

Secretary's Report:

• I made a poster
• I'm quite proud of the poster

Librarian's Report:

• Overdue items:
• Well I got home last night, and then it was gone
• So I stayed up all night last night re-making the book buy spreadsheet
• Prices and ratings are re-made
• Catan and Codenames were returned after being overdue

Fresher Rep's Report:

• Oh hai
• I haven't done anything because I've been sick
• A new GM wants to start a fresher campaign!
• Will probably deal with that next semester

Past action Items:

Alaura:

• Message Jasmine to find out what's happening - done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - not done

Aoibhinn:

• Reallocate Saturday RSA - done

Taylor:

• Get started on the Grant - not done
• Refresh Gumtree ads - done

Donald:

• Add forms to database (free free to help) - not done
• Organise boardgames night for next week - not done
• Figure out mailing lists. - not done

Alistair:

• Look into making a small door for the shelf.
• Do research for game swap.

Amelia:

• Contact Enviro department - not done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - not done
• Make Unigames goes to Panto - done

Elana:

• Organise Numenera one-shot (get help from Jasmine if need be) - WIP

Gatekeepers

• Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Donald: Make board games event for next week

• Some Dominion cards were mixed around

• Alaura: Make Dominion smaller

RPGs

• Working on that Numenera one-shot
• Coming at some point

Magic

• Sealed league starts Monday!
• Get hyped!
• Magic product still needs to be returned to Tactics

Wargames

• Wargaming has been pretty busy actually
• A few self-run events
• Painting day during study break!

Fresher Campaigns

• Everything is fine

Events:

Quiz Night [10th May]:

• Wrap-up meeting hasn't happened yet
• Waiting for a Tav invoice

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Poster is up!
• Taylor is still opening envolopes, so there's at least 11 sign-ups already!
• Please do sign-up early because Manjedal want's really early numbers.
• There was a big discussion about primarchs at camp.
  • Plans to make the 40K setting more accessible are in motion
  • Hopefully this will improve the experience for people who don't know any 40K lore.
• We'll print out a lot of hard-copies of stuff
• GMs: Bring a lot of character sheets if you are planning to run things
• A bit of discussion about check-boxes on sign-up forms
• Having a more accesible form of Camp feedback is ideal
  • Maybe a google form

    Everyone: Buy a camp ticket!

• Discussions about camp sponsorship

Harry Potter LARP:

• Jasmine perks up
• UniSFA and Harry Potter are both in agreement that it should be pushed back to next year
  • Reasons include: More planning time, Lyon Nathan grant, funraising, more choice of time-slot, etc.
• Unigames agrees
• Q: If we do fundraising for it this year, how do we protect that money?
  • A: Ask Guild to make an account for this event?
• Not dead yet, just mildly delayed

Winter Larp:

• Aoibhinn was going to look into Panto helping out
• We should start though, on the assumption that we've got no help
• It's a super chill event
• Dates are still sometime in July or August
• Maybe run it a week or so after club carnival?

• Alaura: Contact presidents to see if anyone's interested in running Winter Larp.

Guild

• FilAus Incident:

  • We still need to write an apology

• Tenancy allocations:

  • Telethon club sent us an email, asking us to be out of their cupboard by Monday
  • A long response was sent to them, detailing why it was a bad idea
  • They have not yet responded

  • Donald: Speak to Tenancy re. cupboard assistance

Room Update:

• Soft plastic recycling:

  • Amelia: Contact Enviro department

• Gumtree:

  • Taylor has refreshed ads

• Fridge Whiteboard:

  • Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

• Noodles:

  • See above

• Wargaming shelf

  • Taylor has put a label on the shelf

  • Alistair: Look into making a small door for the shelf.

Reimbursements:

• Pending
  • Brett: $966.70 for food run
  • Gozz: $6 for Bunnings run
  • Alistair: $35.61 for paints
    • Waiting until book buy
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement.
• Happened
  • Brett: $12 for whiteboard
  • Taylor: $54.00 for Quiz prizes
  • Donald: $785.77 for food run
  • Taylor: $131.02 for Officeworks run
  • Taylor: $1.85 for the fridge wedges

General Business:

• Board games guide:

  • Low priority
  • People are busy

• Food run:

  • Happened
  • Expect the next one to be after production week

• Seperate mailing lists:

  • Donald: Figure out mailing lists.

  • Donald is going to dig around and see what's going wrong.

• Book buy:

  • Happening today!

• Large scale borrowing

  • Donald: Put new regulations on the website

  • Donald: Make form available

• Game swaps:

  • Alistair: Do research for game swap.

• Unigames goes to Panto

  • Happening 25th May - Saturday!
  • Event up! Come to panto!

• Vaccinations:

  • Reminder to:
    • Get vaccinated for the flu
    • If you are an asthamtic, you can get free a flu shot from your doctor
    • If you are an HBF member, you can get a discounted flu shots from Friendlies' pharmacy

Meeting closed: 3:02PM

--

Action Items:

Alaura:

• Make Dominion smaller
• Contact presidents to see if anyone's interested in running Winter Larp.
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)

Donald:

• Add forms to database (free free to help)
• Make board games event for next week
• Speak to Tenancy re. cupboard assistance
• Figure out mailing lists.
• Put new regulations on the website
• Make form available

Alistair:

• Look into making a small door for the shelf.
• Do research for game swap.

Amelia:

• Contact Enviro department
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)

Other:

• (Everyone) Buy a camp ticket!