Unigames Committee Meeting #12 - 18/05/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy (Online)
• Ronan (Online)
• Nate
• Rex
• Valerie (Online)

Apologies

• Sven
• Sophie
• Connor

Absent

Meeting scheduled: 5:00 pm

Meeting open: 4:58 pm

Reports:

President's Report (Anna):

• admin tings
• uni hell frfr
• but my whimsy is maintained

Vice President's Report (Ella):

• ♡ ordered hoodies!
• ☆ organised cfc collab!
• ♡ studying!
• ☆ Hype all of the lovely fridge helpers! Where is our fridge...

Treasurer's Report (Apollo):

• we are sooo not back (yet)
• but maybe we could be?

CommBank Account Balance: $2,878.09

Guild Account Balance: $7,730.87

Total Balance: $10,608.96

Secretary's Report (Lucy):

• Working adverting things
• Behind the scenes admin forever
• Still locked away from Cam Hall

Librarian's Report (Sven):

• frige is gone, new fridge soon
• book buy is OVER !!!!
• Melbourne trip is over.... its so over...
• halleluja no examns

Fresher Rep's Report (Ronan):

• cooking on advertising
• bumped an event
• went to medieval fayre!!
• i DIED (in my campaign)

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • I did uni work
  • Lowkey not cooking on anything
• Rex:
  • ran scifi night! nothing happened
  • fridg gone
  • also died (in campaign)
  • burning wheel is quite good...
• Sophie:
  • achieved very little sorry
  • please can we just buy the ugly Kmart rug and get it over with
• Valerie:
  • friday night of magic was soooo good!!!
  • one page oneshots will be so good
  • fridge happened?
  • tragically too skint to get forza horizon 6
  • yay ella for working hard on cfc collab!!!

Immediate Past President's Report (Connor):

• Sometimes all it takes is a little magic - Hem, M.

Past Action Items:

• Anna
  • Done
    • EOI for tenancy room
    • Email about playmats
    • Investigate fridge disposal
• Ella:
  • Done
    • Communicate with Coders for Causes
  • In progress
    • Organise Colonist tournament
    • Work on social posts (along with Sven, Ronan)
• Apollo:
  • In progress
    • Get measurements for rug area and acquire rug (along with Sophie)
    • Look into password manager (along with Lucy)
  • Not done
    • Do the square again
• Lucy:
  • Done
    • Reply to Pixel Expo email
    • Weekly advertising posts
  • In progress
    • Organise warhammer tournament
    • Make Blood Bowl tokens
    • Look into Bloodbowl Tournament
    • Look into Pixel Expo (along with Sven)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Sven:
  • Done
    • Edit the awesome reel
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
    • Deliver fridge
• Ronan:
  • In progress
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Sven)
  • Not done
    • Swap out 7 point deck cards
    • Look into couch cushion covers
• Nate:
  • Not done
    • Make list of resources for pokemon cube
    • Look into TTS option for Pokemon event
• Sophie:
  • In progress
    • Get measurements for rug area and acquire rug (along with Apollo)
  • Not done
    • Look into word games event
• Valerie:
  • In progress
    • Look into holiday BOTC
    • Look into GMs, advertising and EMP for One-page RPGs

Boardgames

Blood on the Clock Tower Event - Semester break

• Holiday BOTC event?
• Possibly the week after camp
• We might only have one game at a time
  • We'll contact some people to see if we can get more
• No updates

Valerie: Look into holiday BOTC

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
• This will be hosted online on our Discord server
  • Ella will run this
• Swiss style tournament
  • We will do the 14&15th of June for qualifiers
  • 28th of June for finals
• No updates

Ella: Organise Colonist tournament

Chill (awesome) boardgames - Week 12, 20th of May @5pm

• Chill boardgames for pre exams
• EMP and advertising have been done
• Need to work out what games to reserve
  • Gubs
  • Azul
  • Kakerlaken Poker
  • Red Dragon Inn
• It's this Wednesday!
  • Needs to be added to committee calendar
• Apollo is now running this

Coders for Causes collab - Studybreak, Thursday 28th May 5:30-8:30pm

• Coders for Causes wanted to do a collab with us
  • They initially wanted week 12 however the turn around is too soon for that
  • The date we're looking at now is Wednesday the 27th of May
• CFC would like to get pizza
  • Gold coin pizza
• Games like:
  • Compile
  • Codenames
  • Gubs
• Ella can run this
• Ezone Social is the venue
• Motion to approve $20 for pizza for CFC collab
  • Passes Unanimously

Ella: Communicate with Coders for Causes

Word games

• Sophie would like to do a word based games event
  • Bannangrams
  • Coup
  • Codenames
• Maybe during/just after exams
  • More chill
• Maybe week 1 or 2 of exams
• EMP and advertising needs to be done in the next 2 weeks
• No updates

Sophie: EMP and advertising for word games

RPGs

Sci-Fi oneshot night - Saturday the 16th of May @5pm

• It's been!
  • Attendance of 7
• No games were run as attendance was just GMs and committee

One-page RPGs - Study Week, Friday 29th @5pm

• Let's do one-page oneshots
• GMs need to be contacted
  • Only one GM, may need a backup
• Advertising needs to be done

Valerie: Look into GMs, advertising for One-page RPGs

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games!
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• No updates

Sven: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• Could be a camp event
• No updates

Sven: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• EOE is killed
• Spiderman has been put out
• Get another Strixhaven box
  • Has not been done yet
  • Anna will email GGs

Anna: Email GGs for new MTG box

Friday Night of Magic - Week 11, Friday 15th of May @5pm

• It's been!
  • Attendance of 14
• Good feedback
  • Easier
• We might start at 4pm next time
• We could do alternating Sunday/Friday a month
  • 7th of June may be our next event
    • We can also do a poll

Valerie: Look into next F/SNoM

Other TCGs

Pokemon event

• Nate and a member (Mitch) has a discussion on how to run this
• They thought of running a cube
  • Preset list of cards opened from packs
  • Random cards are distributed
  • Decks are then drafted
• There are preset cub lists we can use
  • Chaos cube looks to be the one we would use
• We would need to use sleeves
  • These resources can be reused for other cube events
• Use cube set for future events
• We'll need a list of resources so we can budget for this
• We could look at doing something like this online in Table Top Simulator (TTS)
• We will remove this next week as it will not occur before next semester

Deck maintenance

• 7 point deck
  • Some cards are in Japanese, they need to be changed
    • Ronan will do this
• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Valerie will be in contact

Valerie: Contact Ash about deck instructions

Ronan: Swap out 7 point deck cards

Future SNoMs/Prereleases

• Marvel prerelease
  • June 21st
• Might do an EOI as interest seems low
  • Poll has been sent out
    • 20/33 who answered did not want to attend
• Still worth trying to run it
  • Nate can run it
• Might be worth considering running it in Ezone

Nate: Organise Marvel prerelease

Nate: Email GGs about Marvel prerelease

Wargaming

Warhammer

Warhammer Tournament

• Lucy has spoken to Matt
  • Currently looking to run an 11th edition tournament
• Weekend after camp might be best
• We will need at least 2 people to be there on the day
  • Lucy
  • Nate
• No updates

Lucy: Organise warhammer tournament

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of week 1 sem 2
• No updates

Lucy: Look into Bloodbowl Tournament

Collaborative Events

• Ponder them orbs

Major Events

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the new budget
  • Passes unanimously
    • Waiting for other clubs

Swancon

• Annual convention for boardgames!
• We like to get our librarian to go to investigate games we might want!
• Last year it was a little lackluster, do we want to still go?
  • It was one year, it's worth still going!
• It's pay what you want for entry this year, we can pay full price!
• Sven shall go!
  • May 29 to June 1st event duration
• Ella also wants to go

Pixel Expo - August 15-16th

• Email was sent to us about Pixel Expo
  • Sven has emailed them back as we're interested
• We're working out what they need from us and what we can run!
• We could do something similar to Tokyo Alley
  • We'll see how Tokyo Alley runs
• This is a fun way to get exposure
• Waiting to see how Tokyo Alley goes before locking it in
  • We should go!
• Lucy spoke to their community manager at Tokyo alley
  • They wanted to see how we were doing at Tokyo Alley
  • They seemed quite interested to have us at Pixel Expo
• It might be a good idea to have 2 people running this even
  • Lucy + Sven will organise the event
• We'll need to see how many tickets we can get so we can organise numbers
• Lucy has emailed about yes for our attendance

Sven, Lucy: Look into Pixel Expo

UniSFA Collab

• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, FFriday week 1
• Ezone movie and boardgames
  • Seems great!
• We'll look into this closer to the date

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Sven

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Anna, Ella
  • RSA
    • Lucy (head RSA), Apollo
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • Sven, Ronan, Nate
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • Anna (driver)
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • Sven (driver)
    • Leaf (driver)
• Sophie will not attend due to holiday
• 65 attendance maximum
  • 20 tickets sold
    • 29 including reserved
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Everything seems in order
• Maybe do a reel for advertising

Fresher Zone

Fresher Campaigns

• They still happy!

Reimbursements

• Done
  • Finn $8 for parking
  • Artemis $25 for Fridge disposal
• In Progress
  • Ronan $11.11 for parking
• Unsubmitted
  • None

Guild

Tenancy

• We will need to send a room EOI
  • Has done this
• Our inspection is @9:30am
  • Anna will be in for this
    • Worth mentioning replacing carpets
    • As well as sideboards
    • Mess left out in the hall

SOCPAC Meetings

• Ella will attend next Tuesday
• There were a lot of issues with how this was run
  • A lot of issues with online attendance
  • Moderation of affiliation issues
• We're organising an email with other Cam Hall clubs

Grants

• Sem 1 grant is due June 13th

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Anna is poking Donald about updating regs
  • Donald is busy
• No updates

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • We need date, time and locations
• We should make the day to day of club activities more visible
  • Monthly recap (Insta, Facebook, Discord with photos)
  • Start of the month what's coming up or biweekly what's coming up
    • Ella, Sven and Ronan would like to do both
  • We've been thinking of reels for Instagram
• We filmed a reel today!
  • Needs to be edited
• We should do a weekly bump of events
  • Lucy will take this for now as they are not studying atm
• Rex has a thought!
  • He had a chat with some of the GMs and received feedback
    • They think we should have more reservations, especially for CCZ
    • More direct/friendly advertising
  • Reservations can deter newer members

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Ella, Sven, Ronan: Work on social posts

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie preorders are out! We are doing 2 colours!
  • They are $40, preorders close on May 12th
    • 69 preorders
• Should we order more for general clubroom sale?
  • May order 10 or so extra to sell in the clubroom at a bit higher cost
• Total order (including ones for sale in clubroom):
  • Green: 36
  • Purple: 51
• We'll need an invoice from them to pay
  • Payed $3,333.00

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Event distribution profits haven't been done yet
  • It has been done
• The subcom is dissolved
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• No updates

Sophie, Apollo: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing
• We have emailed them for updates
  • THey might have been lost?
    • Getting reprinted and resent

Table

• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
    • $330 would be for just the leg
• We'll come back to this

Fridge

• Our fridge is leaking, it might be time to replace her
• Sven has found a great deal
  • $450 for a new fridge, $50 for delivery to Cam hall and into the clubroom
  • This is great!
• Motion to budget $500 for new fridge
  • Passes unanimously
• Artemis has a trailer they might be able to use to help with disposal
  • It has now been removed (thanks to everyone who helped!!)
• Sven can do this on the 20th of May
  • We'll double check this

Sven: Deliver fridge

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• Sem 1 book buy announcement is out!
  • It's now closed
• We will have the meeting on Tuesday the 26th of May @12pm

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Sven has started cleaning the minis

Donations

• No updates

General Maintenance

• Sleeving time
• No updates

Food Runs

• Anna will look to do one this week once we have fridge

Phoenix: Future/Past

• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
  • This is fun
• Advertising is out!
• We might collab with UniSFA for their zine
• Workshop has been
  • It ended early due to low attendance (just Ella)
• Piffle will be the next event
• No updates

Committee Business

Regulation changes

• Webkeepers will need to update previous changes on the website
  • Donald is busy

Banking

• Square still having issues
• Motion to approve having over $1000 in CommBank account
  • Passes Unanimously

Apollo: Do the square again

Apollo: Transfer moeny to guild account

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Meeting Closed: 5:47 pm