Unigames Committee Meeting #12 - 22/05/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:03 pm

Reports:

President's Report (Connor):

• CAMP CAMP CAMP COME THROUGH TO CAMP
• Advertised Spy Oneshot Night, come through to that too!!!!!!!!
• NBA Update: What the haliburton

Vice President's Report (Gen):

• it’s been a week
• Vaesen my goat
• tumblr post of the week

Treasurer's Report (Anna):

• precon league was super fun - shout out james for letting me get challenges <3
• camping it up (tickets are out!)
• come to easy games... in two weeks
• assignments are hard
• ran le food

CommBank Account Balance: $919.82

Guild Account Balance: $12,368.68

Secretary's Report (Nene):

• i did the camp advertising... not that anyone's even seen it probably... sigh....
• you're telling me i have to write another monthly newsletter for this month?
• it's all over!
  • i still have assignments to submit for all three of my units
• ask me about the work i submitted for my visualising art class

Librarian's Report (Jeremy):

• i did stuff i think maybe i dont know my week has been a blur
• well done to everyone who participated in precon leagoe
• spy oneshot night next week
• pokemon night next week
• please come to both !! even if you're new

Fresher Rep's Report (Jack D):

• Am i allowed to talk in the worst american accent of all time because the hat and boots are cool?
• Hype precon league it seemed cool as hell good stuffff
• Attended first Subcom meeting for megagaming! All hail god-emperor Alex!
• I've heard some fantastic ideas for fresher campaigns by fellas wanting to DM for next sem, they're awesome!

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • FF pre release sorted
  • Precon league is fin (Congratulations to Elliot)
  • I read so many hand overs for ECU (just one)
  • Feedback form for precon league is out! Go fill it out if you participated
  • Two more assignments and I'm freeeeeee
• Ella:
  • ♡ I didn't do like any of my action items
  • ☆ But I might later.... we'll see
  • ♡ I've since done it. Collabing that board game. cough cough
• Jack:
  • overdue assignments are like fine wine
  • work all day for a drop of rum
  • i geek and cheese
• Lucy:
  • Got them LEDs...they already peeling
  • Wrote up camp tickets...then got erased
  • Felt gotted
  • Inflicted by ∞ eepyness

Past Action Items:

• Connor:
  • Not done
    • Organise first aid learning for [REDACTED]
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Print out the forms for camp (65)
    • Print out info packs for camp (3)
  • In progress
    • Organise our new tenancy contract
  • Not done
    • Ponder the orb about Intro to Flesh and Blood
    • Write the Gatekeeper training hand-over
    • Go into Tactics and ask about For the Queen and the Vallejo paints
    • Send out the GM expression of interest form
• Anna:
  • Done
    • Do the 'how to sell a camp ticket' guide
    • Put grippy tape on the step stool
    • Advertising for Easy Boardgames
  • In progress
    • Do advertising for next MtG event
• Nene:
  • Done
    • Do [REDACTED] advertising
  • Not done
    • Sort out the Phoenix document and send it to UniPrint
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Organise the email inbox
    • Write small handover for minuting during the meeting

• Jeremy:

  • Done
    • Advertising for Spy One-shot Night
    • Contact GMs for Spy One-shot Night
    • Contact Cam about painting the elf and dwarf Blood Bowl minis
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Look into how we would run an OPR/Indie Skirmish
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers

• Jack D:

  • Done
    • Ask fresher GMs to shill camp to their players
  • Not done
    • Do up the fresher campaign feedback forms
• Ash:
  • Done
    • Email Tactics about FF Prerelease
    • Organise prizing for the Precon League
    • Reach out to UWASCA about organising a collaborative event
    • Read over the handovers and then send them to Mani
  • Not done
    • Make the guides and QR codes for the MtG club decks
• Ella:
  • In progress
    • Organise a date for the PHPS collab event
    • Thrift cloth for camp craft night
• Lucy:
  • Done
    • Bring in felt for the dice towers
    • Get more couch LED strips
  • Not done
    • Sew the edges of the objective markers
    • Refine the paintbrush care guide

Usual Suspects

Board Games

Fall Boardgames - Week 12, Friday 23rd of May @ 5pm

• Games to be played:
  • Root
  • Red Dragon Inn
  • Fort
  • Hamsterrole
  • Bamboleo
  • Tumbling Towers
  • Hive Pocket
  • Go Cuckoo
• It's tomorrow!

Easy Boardgames - Thursday 5th of June @ 12pm

• Just some easy games for the exam period
• Games like:
  • Skull
  • Banagrams
  • Azul
  • Dungeon Mayhem
  • Coup
• EMP submitted and advertising put out

Blood on the Clocktower - Thursday 12th of June

• Gen has her schedule and can do the 12th of June
• Lucy and Gen can storytell, but Gen will look out for some other storytellers

Gen: EMP and advertising for next BOTC event

RPGs

Spy One-shot Night - Study Break, Monday 26th of May @ 4pm

• Jeremy will be organising this
• Games like:
  • Blades in the Dark
  • Delta Green
  • Fist
  • Fiasco
• Advertising put out yesterday by Connor
• Will be running Delta Green and Fiasco, perhaps Fist

Monster of the Week One-shot Night - 9th-15th of June

• Nene will run Monster of the Week
  • Yahoo!
• Will also be looking out for probably 1 other GM, just in case

Nene: Do EMP and advertising for MOTW One-shot Night

Nene: Contact GMs for MOTW One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Tarkir box is out at the moment
• Outlaws of Thunder Junction is not selling so it is in the monolith for now and will be brought back out when we're between boxes

Final Fantasy Prerelease - Sunday 8th of June @ 11am

• Tactics got back to us and they can give us 20 prerelease kits with 2 prizes per kit
• We will run some kind of reservation system because we only have 20 kits
• Prerelease kits will be $55 each, including prizing

Anna: Do advertising for the Final Fantasy Prerelease

Anna: Book the Loft for FF Prerelease

MTG Precon League

• Final day happened! It went very well
• Attendance: 20
• Congratulations to Elliot for being the winner!
• Feedback form has already been put out:
  • Everyone was very happy with the amount of prizing
  • People were also willing to pay more so prizing could be EVEN more, or even just considering the current standard of prizing
  • Timing could be different (this is always a sticking point for Precon League)
  • It could be clearer whether Precon League is competitive or casual, it IS an event that is open to newer players
  • People want to play other formats as well, like Modern and Planechase

New MtG Club Decks

• The new decks are in the clubroom and have been sleeved
  • Shao Jun replaced Jhoira and is complete
  • Treebeard is complete
  • Unesh is being auctioned
    • Noyan Darr and Killian will also be auctioned at a later point
  • Horde of Notions has been updated
  • Thalisse will be brought in later
• We could get another club deck which would replace an old one (based on Gibbi's recommendations)
  • Unesh was auctioned on Charity Vigil and Noyan Darr, Killian and another (currently undecided) deck will be auctioned for Uncharity Vigil
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Casual Pokemon Afternoon - Study Break, Tuesday 27th of May @ 4pm

• Will be a casual Pokemon playing event, open for any skill level
• Will be slightly unlimited with current in standard cards allowed but also cards from the previous standard (E) allowed as well
  • Temporarily unlimited because it is very difficult to get cards from the new set/standard right now, proxies will also be explicitly allowed for this reason, but we always accept proxies anyways
• We would also like to organise another event where we have a proxy and deck building workshop, followed by a casual tournament, this would be during the semester holidays
• It's next week!

Intro to Flesh and Blood

• This will be pushed back to semester 2

Gen: Ponder the orb about Intro to Flesh and Blood

Wargaming

Warhammer Tournament - 29th of June

• We will run a tournament on June 29th, unsure of format as of yet
  • We can't run one on June 15th as it's too close to camp and because we can't book the room due to exams
• Lucy and Gen will be there at the event to oversee it

Connor: Do EMP, room booking and advertisement for the upcoming Warhammer tournament

Blood Bowl

• It's round 8, first round of finals

OPR/Indie Skirmish

• We have received interest in a skirmish event for OPR, which is basically a cheap Warhammer (with no model requirements and simpler rules)
• Could be ideal considering our apprehension in promoting Games Workshop too much and our hopes for cost effective wargaming
• We can look into running this later as we are presently running a bunch of events
• Will likely be during semester 2

Jeremy: Look into how we would run an OPR/Indie Skirmish

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• First meeting happened
  • Has been organised into a subcom
  • Den of Wolves: New Eden is currently considered the best option for the game to use
  • Might bring UCC into the collaboration, but the megagames aren't too laborious to run and may not need more hands so it's uncertain right now
  • Will be done after camp, likely in the Ezone, and there might be a smaller game before the big one that will function as a beta test

Collab with UWASCA

• Ash spoke to UWASCA, ideas are a pouch making workshop and an accurate dressed and played out RPG night

Population Health Postgraduate Society

• Ella spoke to some people from this club, they'd be interested in a disease-based boardgames event
• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• Ella emailed them, they have yet to respond to the email
  • Ella sent it 30 minutes ago so that's pretty reasonable

Major Events

Charity Vigil

• Meeting was had on Monday
• We discussed feedback from the feedback form and things to improve on next year
• Only thing to sort out now is budget distribution, which we have mostly done our part of
• We will have final numbers on how much was raised soon!

Swancon - Sunday the 1st of June

• Swancon is soon (31st of May - 1st of June)
• Librarian always gets a ticket to go to scout new boardgames and fun stuff
• Jeremy and Ash will be going on the Sunday

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Gen
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, and Lucy
  • Debates: Jack D and Nene
  • LARP: Connor and Jack B
  • One-shots: Jack B
  • Craft Night: Ella
• Advertising was put out and tickets have started being sold
• Tickets are $100 dollars including a $10 snack voucher if purchased before 10/06
• Please come to the clubroom and buy your ticket!

Connor: Update the camp cooking guide

Ella: Thrift cloth for camp craft night

Fresher Zone

Fresher Campaigns

• Jack will have a feedback form for fresher campaigns out soon!

Frack: Do up the fresher campaign feedback forms

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Connor
• SSAF grant has been approved for $1500 dollars to us, and $1500 to UCC and UniSFA (each)
  • This was given to us with the idea that we would reduce ticket prices (ONLY ticket prices)
  • This would halve the ticket price if we put it all into that

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• We approached UWASCA about a collaborative event and it was suggested that we run a pouch making workshop together
• This is similar to the dice bag making workshops that we have done in the past

Ash: Contact UWASCA about forming a subcom for a pouch making workshop

Save the Chimps Charity Event

• Gen has actually been brainstorming this event
• Her suggestion is that we do a Bananagrams tournament that people pay to enter and the proceeds go to Save the Chimps

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $245.35 to Anna for food run 20/5
  • $96.00 to Donald for chocolates
• In progress
• Unsubmitted
  • $50 to Jeremy for Swancon ticket

Guild

SOCPAC Meeting - Tuesday 27th of May @ 6pm

• Zamn that's next Tuesday!
• Nene will go, perhaps others

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen has almost finished the Gatekeeper training hand-over

Gen: Write the Gatekeeper training hand-over

Webkeepers

• Donald updated the website again!
  • The library dashboard now shows a list of each borrower's currently borrowed items in the return section
  • Bug fix: Resolved a rare bug in which the library wouldn't let you pick due dates while borrowing items
• Thank you Donald!

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

New Club Paints

• Funded by Uncharity
• We decided on getting Vallejo Inspiration Colour Set
• They have been paid for so we're just waiting to receive them

Step Stool

• Anna put grippy tape on the step stool!
• Feel free to use the step stool now!

Shirt Order

• Shirt pre-order has closed!
• Shirts pre-ordered: 47
• We will be ordering 75 shirts total (so 28 black Unigames shirts that we can keep in the clubroom to sell to members)
• Just waiting to get the image files we need to put on the shirts

Anna: Send off the shirt order

Eunigames Playmats

• New Eunigames playmats for the clubroom (commission)
  • 4 playmats
  • We could work with Good Games to do this, would have to email them and discuss
  • We want to commission Jackie
    • Jackie did our last playmats and they are very very good
  • This requires a larger discussion, we will wait a bit on this
  • Can open up for pre-order as well, this was done last time

Couch LED Strips

• Lucy put the new ones on the couch! Yay!
• They're peeling.. Booooo....
• We have some ideas for how we can keep them stuck better, like velcro

Gen: Look into velcro for sticking the LED strips to the couch

Sponsorship Posters

• Good Games Morley sent us a poster for us to print out and put in our clubroom (it's very cute), we are happy to do this
• We will reach out to Tactics and ask if they'd like us to print one for them as well

Ash: Print out the Good Games Morley poster

Ash: Contact Tactics about whether they'd like us to put up a poster for them in the clubroom

Fridge Price Lists

• Anna will be updating, reprinting and laminating these

Anna: Fix the fridge price lists

Library

2024 Sem 2 Book Buy

• Games waiting for Tactics:
  • For the Queen
    • They don't have it and don't know when it'll be in

Gen: Go into Tactics and ask about For the Queen and the Vallejo paints

Sem 1 Book buy

• Meeting has been set for the 29th of May from 12pm
• Final bump was put out today

Painting the Blood Bowl Minis

• James has decided on the dwarves to be painted lore accurate
• Alex has decided the elf should be painted black and red, like the Korean T1 esports team
  • He has also requested for FAKER to be written on the back of one of them
• Jeremy contacted Cam:
  • His rate would be $50 per team (so $100)
    • This is insanely cheap considering the work
  • Will likely be done over break as he's finishing uni this semester
• Cam said he'll come pick them up at some point and do them over the break
• We will ask how he'd like to be paid for them

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• The shop we bought the objective markers from are currently on a break, Jeremy will keep checking on it
• If they never open again (unlikely) we can make our own objective markers somehow

Jeremy: See if we can make our own objective markers

Lucy: Sew the edges of the objective markers

Donations

• Dice towers
  • Lucy brought in the felt, it will be put on later

Jeremy: Put felt on the bottom of the new dice towers

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy will be refining our paintbrush care guide for the benefit of the new paintbrushes
• Lucy is working on the paintbrush care guide
• We have a new Unigames Blood Bowl mat, this one is correct and doesn't have a line in the middle of it, so we now have 2 neoprene mats and a sevens pitch

Jeremy: Do general maintenance on the damaged library items

Lucy: Refine the paintbrush care guide

Food Runs

• Ash and Anna did a food run! We have food again
• Cans... mmmmm.....

Phoenix Revival

• 2025 Phoenix will be worked on during the Winter break
• Nene has the file needed for sending to UniPrint, just has to put page numbers on it
  • They busy

Nene: Sort out the Phoenix document and send it to UniPrint

Newsletter

• Next week there will be one

GM Expression of Interest Form

• The form is finished it just needs to be sent out, waiting for a day when we don't have other important announcements so it doesn't get buried
• Nene will take this action item back

Nene: Send out the GM expression of interest form

Committee Business

Banking

• No updates

Uploading Old Minutes

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Handovers

• Nene will be writing a small handover for minuting so even if they're not at a meeting, the minutes always have a uniform format
• Mani of Tabletop ECU fame has also requested access to some of our past handovers to get a frame of reference for how he could organise his club
  • Ash read the handovers and sent them over to Mani!
    • Lloyd just left everyone say bye!

Nene: Write a small handover for minuting during the meeting

Closed section started: 5:07 pm

Closed section ended: 5:11 pm

Meeting closed 5:11 pm