Unigames Committee Meeting #13 - 25/05/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy
• Sven
• Ronan
• Nate
• Rex
• Sophie
• Valerie

Apologies

• Connor

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:05 pm

Reports:

President's Report (Anna):

• admin things
• i WILL have done a food run by now
• new fridge! thanks sven!

Vice President's Report (Ella):

• ♡ cfc advertising!!
• ☆ RIP Morawa.. the mice
• ♡ hype sven for fridge!

Treasurer's Report (Apollo):

• ran chill board games and that was soooo hype
• we have new fridge!! but the cost? it wrong

CommBank Account Balance: $3,618.39

Guild Account Balance: $7,730.87

Total Balance: $11,349.26

Secretary's Report (Lucy):

• What's on in the Unigames! Peek my cute advertising -u-
• Forever in the depths of Tartarus (admin work behind the scenes)
• Tabulating all our events
• Not too much else going on!

Librarian's Report (Sven):

• No exams is so joyful statement,
• My assignments are not joyful statement,
• THE FRIDGE IS HERE HALLELUKAH

Fresher Rep's Report (Ronan):

• leaving all my studying to the last minute is having negative repercussions
• new fridge hype!!!! thank you sven!!
• im joining a vtm game life is beautiful

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • Exam study is sooooo hard
  • Good Games has not responded big sads
  • Fridge is here?
• Rex:
  • did nothing
  • at war with the maths department over one test in one unit
  • study is apparently lower priority than rpgs in my schedule
• Sophie:
  • Emping it for word games (emp regulation? Call that EMP-reg)
  • exams exams oh fuck exams
  • why have I not been at unigames in eons
• Valerie:
  • advertised one page oneshots!! it'll be so hype!!
  • working hard on night of magic stuff i can't (can) talk about
  • 25 hours in horizon 6

Immediate Past President's Report (Connor):

• I’m so excited to be so cold

Past Action Items:

• Anna:
  • Done
    • Email GGs for new MTG box
• Ella:
  • Done
    • Communicate with Coders for Causes
  • In progress
    • Organise Colonist tournament
    • Work on social posts (along with Sven, Ronan)
• Apollo:
  • In progress
    • Get measurements for rug area and acquire rug (along with Sophie)
    • Look into password manager (along with Lucy)
  • Not done
    • Do the square again
    • Transfer money to guild account
• Lucy:
  • Done
    • Weekly advertising posts
  • In progress
    • Organise warhammer tournament
    • Make Blood Bowl tokens
    • Look into Bloodbowl Tournament
    • Look into Pixel Expo (along with Sven)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Sven:
  • Done
    • Deliver fridge
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
• Ronan:
  • Done
    • Email GGs about Marvel prerelease
  • In progress
    • Swap out 7 point deck cards
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Sven)
  • Not done
    • Look into couch cushion covers
• Nate:
  • In progress
    • Organise Marvel prerelease
• Sophie:
  • In progress
    • EMP and advertising for word games
    • Get measurements for rug area and acquire rug (along with Apollo)
• Valerie:
  • Done
    • Look into GMs, advertising for One-page RPGs
  • In progress
    • Look into next F/SNoM
    • Contact Ash about deck instructions
    • Look into holiday BOTC

Boardgames

Blood on the Clock Tower Event - Semester break

• Holiday BOTC event?
• Possibly the week after camp
• We might only have one game at a time
  • We'll contact some people to see if we can get more
• No updates

Valerie: Look into holiday BOTC

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
• This will be hosted online on our Discord server
  • Ella will run this
• Swiss style tournament
  • We will do the 14&15th of June for qualifiers
  • 28th of June for finals
• Ella has now made a signup form, advertising will be out soon

Ella: Organise Colonist tournament

Chill (awesome) boardgames - Week 12, 20th of May @5pm

• It's been!
  • Attendance of 7
• It was very chill

Coders for Causes collab - Study Break, Thursday 28th May 5:30-8:30pm

• Games like:
  • Compile
  • Codenames
  • Gubs
• Ella can run this
• Ezone Social is the venue
• Motion to approve $20 for pizza for CFC collab
  • Passes Unanimously
• No updates

Word games - Tuesday 9th June, @1-3pm

• Sophie would like to do a word based games event
  • Bannangrams
  • Coup
  • Codenames
• Advertising needs to be done this week

Sophie: Advertising for word games

RPGs

One-page RPGs - Study Week, Friday 29th @5pm

• Let's do one-page oneshots
• GMs need to be contacted
  • Only one GM
• Advertising is done
• CCZ room needs to be booked

Valerie: Book CCZ for onepage

Supernatural Suburbia - Week of the 15th of June

• Post exam week
• Lucy will do the admin and advertising
• Ella or Rex can be there

Lucy: Do advertising and EMP for Supernatural Suburbia Night

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games of!
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• No updates

Sven: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• Could be a camp event
• No updates

Sven: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is out
  • Its not moving
  • Might be worth dropping price a little
• Get another Strixhaven box
  • We'll have a box put aside
    • We need to check the price

Nate: Email GGs for new MTG box

SNoM - 7th of June @5pm

• EMP and advertising needs to be done
• Can also begin to look into the next FNoM

Valerie: Look into next F/SNoM

Future SNoMs/Prereleases

• Marvel prerelease
  • June 21st
  • We can get 20 prerelease boxes

Nate: Organise Marvel prerelease

Nate: Email GGs about Marvel prerelease

Other TCGs

Deck maintenance

• 7 point deck
  • Some cards are in Japanese, they need to be changed
    • Ronan will do this
• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Valerie will be in contact

Valerie: Contact Ash about deck instructions

Ronan: Swap out 7 point deck cards

Wargaming

Warhammer

Warhammer Tournament

• Lucy has spoken to Matt
  • Currently looking to run an 11th edition tournament
• Weekend after camp might be best
• We will need at least 2 people to be there on the day
  • Lucy
  • Nate
• No updates

Lucy: Organise warhammer tournament

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of week 1 sem 2
• No updates

Collaborative Events

• Ponder them orbs

Major Events

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the new budget
  • Passes unanimously
• All approved
  • We will send the remaining money

Swancon

• Annual convention for boardgames!
• We like to get our librarian to go to investigate games we might want!
• Last year it was a little lackluster, do we want to still go?
  • It was one year, it's worth still going!
• It's pay what you want for entry this year, we can pay full price!
• Sven shall go!
  • May 29 to June 1st event duration
• Ella also wants to go

Pixel Expo - August 15-16th

• Lucy has emailed about yes for our attendance
  • Lucy will be the primary contact

Sven, Lucy: Look into Pixel Expo

UniSFA Collab

• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, FFriday week 1
• Ezone movie and boardgames
  • Seems great!
• We'll look into this closer to the date
• No updates

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Sven

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Anna, Ella
  • RSA
    • Lucy (head RSA), Apollo
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • Sven, Ronan, Nate
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • Anna (driver)
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • Sven (driver), Ella, Valerie
    • Leaf (driver)
• Sophie will not attend due to holiday
• 65 attendance maximum
  • 25+ tickets sold
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Day tickets should be organised
  • We'll confirm the price later

Apollo: Organise price for day tickets for camp

Fresher Zone

Fresher Campaigns

• Ronan is going to update a few things for the fresher campaign sign ups for Sem 2
  • Changing some details about contact options
  • Changing availability hours (minimum 3 hours)

Ronan: Update fresher campaign signup form

Reimbursements

• Done
  • none
• In Progress
  • Ronan $11.11 for parking
  • $213 to Anna for fridge run
• Unsubmitted
  • None

Guild

Tenancy

• Our inspection has been!
  • Seemed pretty good!
  • They'll look into the carpet and sideboards

SOCPAC Meetings

• No meeting until next semester

Grants

• Sem 1 grant is due June 13th

Apollo: Organise sem 1 grant

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Anna is poking Donald about updating regs
  • Done
• Our website is down...
  • IP hosting issue

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • We need date, time and locations
• We should make the day to day of club activities more visible
  • Monthly recap (Insta, Facebook, Discord with photos)
  • Start of the month what's coming up or biweekly what's coming up
    • Ella, Sven and Ronan would like to do both
  • We've been thinking of reels for Instagram
• We filmed a reel today!
  • Needs to be edited
• We should do a weekly bump of events
  • Lucy did it!
• Rex has a thought!
  • He had a chat with some of the GMs and received feedback
    • They think we should have more reservations, especially for CCZ
    • More direct/friendly advertising
  • Reservations can deter newer members

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Ella, Sven, Ronan: Work on social posts

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie preorders are out! We are doing 2 colours!
  • They are $40, preorders close on May 12th
    • 69 preorders
• Should we order more for general clubroom sale?
  • May order 10 or so extra to sell in the clubroom at a bit higher cost
• Total order (including ones for sale in clubroom):
  • Green: 36
  • Purple: 51
• We'll need an invoice from them to pay
  • Payed $3,333.00
• No updates

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Event distribution profits haven't been done yet
  • It has been done
• The subcom is dissolved
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• The spaces is 265x390cm

Sophie, Apollo: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing
• We have emailed them for updates
  • They might have been lost?
    • Getting reprinted and resent

Table

• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
    • $330 would be for just the leg
• We'll likely go for just the table leg repair
  • Will try to do over the holidays
• Ronan will reach out for availability

Ronan: Look into table repair availability

Fridge

• We have a fridge, however it is not the right model
  • Sven will look into this
• We'll need an invoice

Sven: Look into fridge

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• We will have the meeting on Tuesday the 26th of May @12pm

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Sven has started cleaning the minis

Donations

• No updates

General Maintenance

• Sleeving time
• No updates

Food Runs

• We got snacks!

Phoenix: Future/Past

• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
  • This is fun
• Advertising is out!
• We might collab with UniSFA for their zine
• Workshop has been
  • It ended early due to low attendance (just Ella)
• Piffle will be the next event
• No updates

Committee Business

Regulation changes

• Webkeepers will need to update previous changes on the website
  • Done

Banking

• Square still having issues
• Motion to approve having over $1000 in CommBank account
  • Passes Unanimously

Apollo: Do the square again

Apollo: Transfer money to guild account

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 5:50 pm

Close Section closed: 6:10 pm

Meeting Closed: 6:10 pm