Unigames Committee Meeting #13 - 27/05/2019

Attending

• Alaura (late)
• Aoibhinn
• Donald
• Alistair
• Amelia
• Brett
• Elana
• Jasmine

Apologies

• Taylor
• Gavin

Absent

• none

Meeting open: 3:10PM

Reports:

President's Report:

• Late, probably because of Minecraft
• And panto production screwing wiht sleep schedule
• Have done camp stuff, and sorting out this business with campus toilets
• Also started sorting out the lighting at the Tav stairwell

Vice-President's Report:

• I've been doing a lot of paperwork
• Thankfully I was sensible and didn't take any action items

Treasurer's Report:

• Account balance: $2495.79
• I’ve done a solid fuck all this week because of Panto (which was great, Saturday sold out, thanks to everyone who came)
• Bank account has the same amount as last week
• Stupid amount of cash currently in the box bc I haven’t done a deposit
• >Taylor: Do a deposit
• Semester grant due Friday
  • Aoibhinn: "Uh I thought it was wednesday"
• >Taylor: Do the semester grants
• Requested SOC release the sem grant form more than a week in advance next time which started an argument for some reason but we’re all friends again

Secretary's Report:

• I finally have fixed the mailling list!
• Also we have new mailling lists for rpgs, magic, wargames, and freshers!
• I have done not much apart from that.

Librarian's Report:

• Overdue items:
• I have been loooking at book buy related stuff, ie. Tortuga
• Going to book repair workshop with Katherine after exams
• Book buy run tomorrow??

Fresher Rep's Report:

• Hi!
• I haven't done any of my action items
• A new campaign is getting set up!

Past action Items:

Alaura:

• Make Dominion smaller - after exams
• Contact presidents to see if anyone's interested in running Winter Larp - not done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - not done

Donald:

• Add forms to database (free free to help) - not done
• Make board games event for next week - whoops
• Speak to Tenancy re. cupboard assistance - mostly done
• Figure out mailing lists. - done
• Put new regulations on the website - not done
• Make form available - not done

Alistair:

• Look into making a small door for the shelf. - not done
• Do research for game swap. - not done

Amelia:

• Contact Enviro department - after exams
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - not done

Other:

• (Everyone) Buy a camp ticket! - mostly done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• There was supposed to be a board games event last week
• Whoops
• >Brett: Organise a board games night for after the 8th June

RPGs

• We have a Numenera one-shot!
• Thanks to Elana for organising
• Happening this Friday
• Next one-shot: Maybe Dark Heresy 2?
  • Dark Heresy 2, Warhammer Fantasy, Rogue Trader, Black Crusade
• >Elana: Organise the next one-shot after exams

Magic

• Sealed league has started up, and is pretty fun!
• People seem to like the new pairings system
• People that join late will get their pairing in the next wave
• Draft at some point, Alaura will run it

Wargames

• Thanks to Kyle for posting a lot a things and keeping the scene alive

Fresher Campaigns

• Eh, we're all good
• No drama
• No-one responds to Amelia, RIP

Events:

Quiz Night [10th May]:

• One wrap-up meeting has happened
• Tav invoice only just got received, so finance wrap-up needs to happen
• >Alistair+Taylor: Get Quizmittee to release feedback form

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Early-bird ends in a few days
• We need to push ticket sales
• >Alaura: Make schedules hype posts
• >Alaura: Email Manjedal
• If you hype events in the event, make sure you /know/ what the evnt entails
• Assasins is good, needs to check name tags
• >Donald: Send out email about Camp

Harry Potter LARP:

• Jasmine: nah, nothing's happened

Winter Larp:

• Panto says no
• It will likely be just Unigames
• Alaura, Amelia, Jasmine volunteer for it
• Maybe run it after Club Carnival
• >Alaura,Amelia,Jasmine: Find out when Club Carnival is

Guild

• FilAus Incident:

  • We still need to write an apology
  • >Alaura: Email FilAus about apology

• Tenancy allocations:

  • French Club have emptied their cupboard
  • Donald has emailed Telethon that their cupboard is available.
  • No replies, so no clue if they've known or not
  • >Donald: Email relevent club about loft cupboard

Room Update:

• Soft plastic recycling:

  • >Amelia: Contact Enviro department

• Gumtree:

  • Don't think Taylor has heard anything

• Fridge Whiteboard:

  • >Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

• Noodles:

  • See above

• Wargaming shell

  • >Alistair: Look into making a small door for the shelf.

Reimbursements:

• Pending
  • Brett: $966.70 for food run
  • Gozz: $6 for Bunnings run
  • Donald: $320 for War of the Spark Boosters
  • Alistair: $35.61 for paints
    • Waiting until book buy
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement.

General Business:

• President's Chat:

  • A second chat has been made to talk to other clubs about things

• Board games guide:

  • Low priority
  • People are still busy
  • After exams

• Food run:

  • Another oen probably doesn't need to be done just yet

• Seperate mailing lists:

  • Has been sorted!

• Book buy:

  • Meeting has happened!
  • Taylor has organised the numbers
  • We're getting:
    • Modern Age
    • Warhammer Fantasy 4th Edition
    • 2x Keyforge Decks
    • The Resistance
    • Spirit Island
    • Tortuga
    • Go Cuckoo
  • We might also be getting Great Western Trail
    • We're going to wait until finances have settled a bit before we make that decision.

• Large scale borrowing

  • >Donald: Put new regulations on the website
  • >Donald: Make form available

• Game swaps:

  • >Alistair: Do research for game swap.

• Unigames goes to Panto

  • It happened! It was good!

• Campus Toilets:

  • Campus is starting to put electronic locks on the publicly available bathrooms
  • You won't be able to access the bathrooms after hours
  • This will negatively affect our members in a variety of ways
  • Cameron Hall clubs are banding together to write an appeal about this, ideally fixing this in one of two ways:
    • Leave the Guild Village toilets out of it
    • or get a "toilet pass" card (or cards) that belongs to the club that we can lend to members after hours

• Events planning:

  • Aoibhinn wants to plan events for the future
  • Winter Larp
    • August
    • Amelia, Elana, Alaura, Jasmine
  • Re-fresher re-welcome:
    • First week of semester
    • Jasmine/Amelia
  • Role-play for life:
    • Late september
    • Alistair, Alaura, Donald
  • Charity Vigil:
    • September
    • Aoibhinn, Brett, Jasmine
  • Relay for life:
    • 12th October
    • Elana (TL), Alistair
  • Cameron Hall-o-ween:
    • October / November
    • Aoibhinn, Amelia, with Alaura as old assistance
  • Uncharity Vigil:
    • Feb 2020
    • Alaura, Aoibhinn, Elana
  • Summer Larp:
    • Feb 2020
    • Might not be happening
    • Alistair, and Elana
    • >Alistair, Elana: Contact UniSFA re. Summer Larp
  • Harry Potter Larp:
    • July 2020
    • Jasmine, Taylor
      • might change after elections

Meeting closed: 4:38PM

--

Action Items:

Alaura:

• Make schedules hype posts
• Email Manjedal
• Find out when Club Carnival is (along with Amelia, Jasmine)
• Email FilAus about apology
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)

Taylor:

• Do a deposit
• Do the semester grants
• Get Quizmittee to release feedback form (along with Alistair)

Donald:

• Add forms to database (free free to help)
• Send out email about Camp
• Email relevent club about loft cupboard
• Put new regulations on the website
• Make form available

Alistair:

• Get Quizmittee to release feedback form (along with Taylor)
• Look into making a small door for the shelf.
• Do research for game swap.
• Contact UniSFA re. Summer Larp (along with Elana)

Amelia:

• Find out when Club Carnival is (along with Alaura, Jasmine)
• Contact Enviro department
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)

Elana:

• Organise the next one-shot after exams
• Contact UniSFA re. Summer Larp (along with Alistair)

Brett:

• Organise a board games night for after the 8th June

Jasmine:

• Find out when Club Carnival is (along with Alaura, Amelia)