Unigames Committee Meeting #13 - 28/05/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

  Apologies

Absent

Meeting scheduled: 1:00PM

Meeting open: 1:32PM

Reports:

President's Report (Josh):

• Organised first aid training
• Bank account is being a bit of a weenie
• UWAPhilSoc Collab Popped off, was a really good time
• SNOM ran, nuff said
• Will organise MH3 prerelease this week

• COME TO CAMP GRAAAAA

  Vice President's Report (Connyah):

• Did some more Charity Vigil scrungling

• Attended the bank meeting n just sat there
• Probs will have attended SOCPAC meeting by the time this is posted
• THE BOSTON CELTICS ADVANCE TO THE NBA FINALS

  Treasurer's Report (Jack):

Account Balance: 14755.62

Secretary's Report (Chris):

• Brain empty, uni done, all brain cells gone

• exam

  Librarian's Report (Gen):

• bookbuy brainworms

• lil guys lil games is tomorrow
• who let me have coffee
• stamped and added flamecraft to the library

• had pink hair for like 2 days

  Fresher Rep's Report (Cooper):

• nupdates. Pot of freak?

  • "I activate Pot of freak and suck two toes"

    OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • Come to camp
  • Freddy noises
• Nene:
  • little guys little games tomorrow yippee!
  • finished my assignments. i'm free. aside from the 3 exams.
  • won fortnite 1 time this week, napped 6 times this week.
• Nix:
  • finally completed wargaming terrain doc
  • finally closing in on a date for tournament
  • there are never boardgames in this club... What's even the point...
• Oscar:
  • book buy! buy book!
  • little guys little games is this wednesday (tomorrow)
  • i've somehow hurt my wrist doing literally nothing
  • 17 days til end of semester (real), 24 days til Unigames Camp, 116 days til Summit, 157 days til Halloween, 210 days til Christmas

Immediate Past President's Report (Jackie):

• Jackie has attended: 13/13 (100% WR)== Meeting
  • put me in the study zone
  • BUY CAMP TICKETS
  • helped figure out bank acc usage things
  • yeah

    Past Action Items:

Action Items:

Chris:

Do EOI for a Pokemon Limited Event (Not Done)

Do March/April/May Newsletter this coming week (Not Done)

Gen:

Repair damaged games (In poggers)

Make up a Bloodbowl contents sheet (In poggers)

Nene:

redo open/close sign and gatekeeper list (Not done)

laminate open/close sign, gatekeeper list and merch examples (Not done)

Nix:

EMP and Advertising for June Tournament (Not done)

Jackie:

Camp Bank Transfer Setup (Done)

Usual Suspects

Board Games

UWA PhilSoc Collab - Thursday 23/05 @ 4pm (Week 12)

• It was cool
• Played some BotC
• In Unigames clubroom
• Collaboration with UWA PhilSoc
• Attendance: 12

  Camp Boardgames - Week of the 17th of June

Jeremy: Camp Boardgames EMP and Advertising

Blood on the Clocktower Updates - 16th of June

• Discussing Future BotC events
  • BotC event on the 16th of June > Gen: BotC EMP and advertising

    RPGs

Little Guys, Little Games One-Shot Night - Wednesday 29/5 @4pm (Study Week)

• It's Tomorrow!
• 4 GMs

• EMP and venue booking approved

  Mork Bork One-shot Night - Week of the 1st of July

• To do:

  • Message Mork Borgers
    • Jack Kay
    • David
    • Angus > Cooper: Mork Borg EMP and Advertising

      TCGs

Booster Box Buying Bhenanigans

• Box gone!
  • Asking the Gibson for a new one
    • We have received a "Yes Boss"
• (holy cow!)

  Magic: The Gavining

SNOM - 26/05 @ 11am (Week 12 sunday)

• It happened

• More people than usual

  • Nice!

    Future Pokemon events

• Focus on Major, less frequent events

• Get EOI for a draft or Pre-release-like event using Built & Battle Decks

  Chris: Do EOI for a Pokemon Limited Event

  Modern Horizons 3 Pre-release - 9th of June @ 11am

• do we run it?

  • It's in the middle of exams
  • No loss though
  • Magic players may come in anyway though
• We run it > Josh: EMP and advertising for MH3 Pre-release

  Wargaming

June Warhammer 40k Tournament - Mid-to-late-June

• Sent out a poll
  • Many who voted said June 30th
  • Another option is to push it back a week to avoid clashing with another tournament, to try to get more students from outside of UWA
    • Will check in with UWA players
• Decided to shift it so it isn't on the same weekend as another tournament
• Also discussing dinsk options
• Similar details to last tournament > Nix: EMP and Advertising for June Tournament

Blood Bowl Stuff

• Planning to advertise second semester for freshers
• Jackie talked to Lewis about communication and collaboration between bloodbowl league co-ordinators and committee
• Some points that were brought up include:
  • Setting up a proper line of communuication between committee and commissioner
  • Using bloodbowl committee discord as default communication method rather than individual
  • In future:
    • Any complaints passed on to other party
    • Any closed sections involve the commissioner
    • Keep commissioners in the loop about possible consequences and discussion of these before the actioning of any of these
    • Make sure resolutions are talked through with commissioners
    • Above is specifically for bloodbowl related cases
• Some points of discussion in meeting:
  • Creating a discord channel for these communications
  • Any additional commissioners to be discussed with committee.
• Messaged Cam and Lewis about this
• Intro to Blood Bowl event

• Considering additional Bloodbowl resources

  • Playmats

    Wargaming Budget

• Making use of existing $600 budget

  • Terrain
  • Playmats
  • Objective Markers
  • 2 tables worth of this stuff

• Purchasing of the above resources Approved

  Nix: Order Wargaming Supplies

  Fresher Campaigns

• "They're cool. They're really fun." - Cooper

• Preparing to organise sem 2 Fresher Campaigns

Access Department Collab!! - Tuesday 21/05 11am-1pm @ Access room - Week 12

• Didn't end up happening
  • Accidentally got locked out of their room
• Next one is 18/06

Charity Vigil - 29/03 @ 4pm (Week 5)

• Bumped cost breakdown on discord (fixed some errors in previous version)

• Motion to approve updated Cost Distribution

  • Unanimously approved

    Kittens and Krakens Camp - 5pm Friday 21/06 - 10am Monday 24/06

• 10 tickets in the file

• Put certificates in the drive
• Put yourself on the Job Roster
• Posters are up!
• Tickets are being sold in the clubroom
  • $110, early bird gets you a $10 snack voucher (tm)
  • Now we have a bank account, we should be able to take bank transfers soon
• We need to organise carpooling thread
• "Come" - Josh > Jackie: Camp Bank Transfer Setup

Far Future Events

Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Nix
• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
  • UCC has paid deposit
  • Josh filled out the booking contract
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point
  • Unrelated: Josh literally hits the griddy mid-meeting

Reimbursements

• Approved
• Pending
• Unsubmitted
  • $44.25 to Esports for Pizza
  • $198 to Gibbi for Outlaws of Freaky Junction
  • $30 to David for Flamecraft Splat Buy

    Guild

Next SOCPAC Meeting

• Next meeting 28/05
  • That's tonight
  • "Good heavens!"

Tenancy

• Nupdates
• Campus-wide declutter
  • Skip Bins
  • E-waste receptacles
  • June 17th-July 19th

    General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• New Kallax, Small Shelf, Chairs
  • Could potentially use some of the new storage space to store the Stationery box/dice trays

• Nene Mum Vacuum donation

  • It's here
  • It's verified working > Nene: redo open/close sign and gatekeeper list > Nene: laminate open/close sign, gatekeeper list and merch examples

    Library

• Flamecraft Splat Buy

  • IT'S HERE! > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet

    Book Buy

• Closed!

• Doing the meeting later today

  Food Runs

• we need more dinsk

• We may do costco run for camp depending on how expensive some things are

• Connor will do it

  Phoenix Revival

• Posted

• Things people want (according to EOI):
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form
• Discussion on stickers
  • Alternatives, as physical copies are still in question

• Theme: Revival

  Uploading Old Minutes

• Nupdates

Newsletter

• Chris will do that this coming week (again) (again) (again?? but for real this time) > Chris: Do March/April/May Newsletter this coming week

Committee Business

Club Bank Account

• Bank Transfer setup done

  • [Chris to put Bank Transfer usage guide here]

    First Aid Training

• Date is organised

  • Sunday 9th of June
  • If people are interested, they can go on the 20th.

    Advertising other clubs' events

• There's an area in quick links for this

  Cameron Hall collaborative Minecraft Factions server

• UWAEsports have approached us about the possibility of a collaborative Minecraft Factions Server between the clubs of Cameron Hall

  • Possibilities involve potentially having factions for each of the clubs
  • Independent factions may form
  • Allows for chunk claiming, etc.
• They have asked for some extra hands in administrating the server, as well as running the global events on the server
  • e.g. similar to the Helldivers Game Masters in managing the global plot
• We have told them we are interested in helping make this happen.
• Some points to keep in mind when organising
  • Managing character bleed, as a plot-based factions server can be compared to a LARP
    • There are tools and techniques we can use and provide to help combat character bleed Meeting closed: 2:51PM