Unigames Committee Meeting #13 - 29/05/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene (online)
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:15 pm

Reports:

President's Report (Connor):

• Camping it up in my brain (pls buy tickets)
• Setting up for next Warhammer Tournament
• NBA Update: Thunder vs whoever they gonna beat in the Finals, they gonna be Wemby's Pistons

Vice President's Report (Gen):

• got a spearhead
  • uh oh
• got paints and for the queen
• botc event in the works
• good luck for exams everyone <3
• weekly tumblr post

Treasurer's Report (Anna):

• done w/ semesterrr (woooo)
• final fantasy prerelease is booked out
• shirt order is almost out
• fridge price list has been priced
• thinking about projects over the break...

CommBank Account Balance: $1,668.42

Guild Account Balance: $12,368.68 (As of last week - this should not have changed but Guild website is down.)

Secretary's Report (Nene):

• not at meeting (physically) today bc im sick : (
• i hope pokemon was fun!!!
• my action items are suffering bc of this sickness as well... someone save me....
• ty anna for taking over minutes in my absence
• semester over though we ball

Librarian's Report (Jeremy):

• spy oneshot was so secretive
• pokemon event went really well, thank you everyone who came along!!!
• new library item: for the queen!
• after many an hour of my cooking and many hours of deliberation book buy should be voted on by now… look forward to the results to be posted soon!!!
• god help me

Fresher Rep's Report (Jack D):

• Ty Jermy my goat i'm hyped for book buy
• UniSFA has accepted the invite, the grand council of Megagames hast been called upon
• I love za gym and za pool
• I vote we get a custom rummikub set made and put a palestine sticker on it

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • I love assignments I love assignments I love assignments
  • FF pre-release hype
  • Book buy was really hype right? (message to the future me)
• Ella:
  • ♡ Fall Boardgames fell and it fell HARD it was GOOD
  • ☆ The email never existed... I'll investigate
  • ♡ Was full of so much cheer
  • ☆ Hype Jackie for helping immensely at fall boardgames!!! My goat!!!!
• Jack:
  • curse of exam upon me
  • i sleep thru bookbuy
• Lucy:
  • Action itemn't (study hell)
  • Why is my assignment due on my BIRTHDAY AAAAAAAAA
  • I am living off of toasties and coffee rn

Past Action Items:

• Connor:
  • In progress
    • Do EMP, room booking and advertisement for the upcoming Warhammer tournament
    • Update the camp cooking guide
  • Not done
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Go into Tactics and ask about For the Queen and the Vallejo paints
  • In progress
    • Ponder the orb about the Save the Chimps event (along with Frack)
    • Write the Gatekeeper training hand-over
    • Look into velcro for sticking the LED strips to the couch
  • Not done
    • EMP and advertising for next BOTC event
    • Ponder the orb about Intro to Flesh and Blood
• Anna:
  • Done
    • Do advertising for the Final Fantasy Prerelease
    • Fix the fridge price lists
  • In progress
    • Book the Loft for FF Prerelease
    • Send off the shirt order
• Nene:
  • Done
    • Send out the GM expression of interest form
    • Write a small handover for minuting during the meeting
  • Not done
    • Do EMP and advertising for MOTW One-shot Night
    • Contact GMs for MOTW One-shot Night
    • Sort out the Phoenix document and send it to UniPrint
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Organise the email inbox
• Jeremy:
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Look into how we would run an OPR/Indie Skirmish
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers
    • Put felt on the bottom of the new dice towers
• Frack:
  • In progress
    • Do up the fresher campaign feedback forms
    • Ponder the orb about the Save the Chimps event (along with Gen)
• Ash:
  • Done
    • Contact Tactics about whether they'd like us to put up a poster for them in the clubroom
  • In progress
    • Contact UWASCA about forming a subcom for a pouch making workshop
  • Not done
    • Make the guides and QR codes for the MtG club decks
    • Print out the Good Games Morley poster
• Ella:
  • In progress
  • Thrift cloth for camp craft night
• Lucy:
  • Not done
    • Sew the edges of the objective markers
    • Refine the paintbrush care guide

Usual Suspects

Board Games

Fall Boardgames - Week 12, Friday 23rd of May @ 5pm

• It happened!
• Attendance: 17
• "It was the best" - Ella
• Extra funny posts/stories for each event can be helpful! If this is done again though, we may not do so many

Easy Boardgames - Thursday 5th of June @ 12pm

• Just some easy games for the exam period
• Games like:
  • Skull
  • Banagrams
  • Azul
  • Dungeon Mayhem
  • Coup
• It's next week!

Blood on the Clocktower

• Gen can no longer do June 12th so BOTC will be some time after camp

RPGs

Spy One-shot Night - Study Break, Monday 26th of May @ 4pm

• It didn't happen!
• Attendance: 4 people (including 3 people who were going to GM)
• There wasn't enough attendance to run the event
  • This time of year makes attendance difficult (exams), as well as advertising going out late

Monster of the Week One-shot Night

• Attendance has been rough at our events lately and this would have been during the second week of exams, so we are not going to run this one
• Nene is also sick and time got away from them for organising it

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• One Tarkir box has sold, second Tarkir box is out at the moment.
• Ash is talking to Good Games about keeping 3 boxes of Final Fantasy aside for the club
  • Due to the popularity of this set boxes will sell out fast, so we want to make sure we can definitely get some

Final Fantasy Prerelease - Sunday 8th of June @ 11am

• All kits have been reserved (and were so within 24 hours)!
• Anna is still sorting out the Loft booking

Anna: Book the Loft for FF Prerelease

MTG Precon League

• There is a bunch more feedback from the feedback form, but due to the volume it will be organised and discussed throughout the week, with key points minuted next meeting
• We were given some Ron Weasley sleeves as part of the prizing from Good Games, but we didn't put these out for prizing because of J.K.R.'s controversy (A.K.A. transphobia)
  • A member has requested these, and as we have no other use for them, we decided to give them away
  • This is an alternative to what would have ended up happened, which is that they probably would've rotted in the Monolith forever

MtG Club Decks

• Gibbi is still pondering the orb about a new club deck
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Casual Pokemon Afternoon - Study Break, Tuesday 27th of May @ 4pm

• It happened!
• Attendance: 7
• The event ran well, we didn't get many new players, but that is likely because of the time of semester
• This is an event we can run again relatively easily
• Interest was shown in the proposed deck-building event, which will be run later in the Winter holidays

Intro to Flesh and Blood

• This will be pushed back to semester 2

Gen: Ponder the orb about Intro to Flesh and Blood

Wargaming

Warhammer Tournament - Tuesday the 29th of June @ ~7am-6:30pm

• Lucy and Gen will be at the event to oversee it, Gen will have to leave early but Lucy will be there the whole time
• Lucy and Gen will be there at the event to oversee it
• EMP is done, room booking is in the works
• Ticket sales and logistics of TO-ing are being worked on before advertising goes out

Connor: Do room booking and advertising for the upcoming Warhammer tournament

Blood Bowl

Blood Bowl League

• It's round 8, first round of finals

Blood Bowl Tournament - Sunday the 13th of July

• The idea of a Blood Bowl tournament was suggested by our commissioners for the Winter holidays
• Gen is happy to run this, we can potentially do it on the 13th of July
• This will likely be an eleven's tournament, using the 3 clubroom mats we now have
• This would not be a ticketed event

Gen: Organise Blood Bowl tournament

OPR/Indie Skirmish

• We have received interest in a skirmish event for OPR, which is basically a cheap Warhammer (with no model requirements and simpler rules)
• Could be ideal considering our apprehension in promoting Games Workshop too much and our hopes for cost effective wargaming
• We can look into running this later as we are presently running a bunch of events
• Will likely be during semester 2

Jeremy: Look into how we would run an OPR/Indie Skirmish

Mini Painting Day - Tuesday the 10th of June

• Gen wants to do a painting day
• This will be a casual event where people can bring their own models to paint together
• We will recommend people bring their own brushes as we don't have too many of our own, but our new paints can be put to the test!

Gen: Do EMP and advertising for Mini Painting Day

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• Second meeting happened
  • UniSFA and UCC have now joined the subcom
  • The trial game will be over the Winter holidays, with a bigger game over the summer holidays
  • New Eden is the game that will be used for the trial, it will likely be ticketed as the games are expensive to buy
  • The subcom will also be reaching out to the game publishers to see if we can get a better deal on the game because we are non-profit student clubs

Collab with UWASCA

• Ash spoke to UWASCA, ideas are a pouch making workshop and an accurate dressed and played out RPG night
• Things are busy for UWASCA right now, so their committee will talk about it more in a few weeks

Population Health Postgraduate Society

• Ella spoke to some people from this club, they'd be interested in a disease-based boardgames event
• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• Ella emailed them, they have yet to respond to the email
  • Their email allegedly does not exist
  • Ella is working on it!
    • Ella has now emailed them on a different email

White Dwarf

• Gen went to White Dwarf and learned they used to run RPG events, but they stopped running them as no one wanted to stay back to run them
• They are happy for us to have posters and fliers in their store to advertise us and if people ask, they can recommend us
  • The only worry would be attracting too much of a non-university audience, which could be bigger than our capacity
  • Although this is a fun idea it's not something we're interested in right now, but we are always open to more collaborations and sponsorships
• They can help facilitate some Warhammer tournaments as well
  • This was discussed briefly on last year's committee
  • Nene looked back at old minutes, White Dwarf used to run monthly Warhammer tournaments but stopped due to resource scarcity

Gen: Draft email to White Dwarf about general collaboration and friendship

Major Events

Charity Vigil

• Profit distribution is still being sorted out

Swancon - Sunday the 1st of June

• Jeremy and Ash will be going on the Sunday
• It's this weekend! Yay!

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Gen
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, and Lucy
  • Debates: Jack D and Nene
  • LARP: Connor and Jack B
  • One-shots: Jack B
  • Craft Night: Ella
• Please come to the clubroom and buy your ticket!
  • Tickets are $100 dollars including a $10 snack voucher if purchased before 10/06
  • 12 tickets purchased so far, with 7 more reserved for committee and helpers.
• We will do an advertisement bump post with the carpool thread soon

Connor: Update the camp cooking guide

Connor: Bump camp advertising and post carpool thread

Ella: Thrift cloth for camp craft night

Fresher Zone

Fresher Campaigns

• Jack will have a feedback form for fresher campaigns out soon!

Frack: Do up the fresher campaign feedback forms

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Connor

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• We approached UWASCA about a collaborative event and it was suggested that we run a pouch making workshop together
• This is similar to the dice bag making workshops that we have done in the past

Ash: Contact UWASCA about forming a subcom for a pouch making workshop

Save the Chimps Charity Event

• Gen has actually been brainstorming this event
• Her suggestion is that we do a Bananagrams tournament that people pay to enter and the proceeds go to Save the Chimps

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $245.35 to Anna for food run 20/5
  • $96.00 to Donald for chocolates
• In progress
  • $50.00 to Jeremy for Swancon ticket
  • $233.00 to Lewis for chocolates
• Unsubmitted

Guild

SOCPAC Meeting - Tuesday 27th of May @ 6pm

• Jeremy and Gen went!
• Information was given about the guild volunteer Well Beans
  • Volunteers who offer peer to peer support for things like first aid, mental health first aid, and sober marshaling
    • Mostly for clubs who run events with alcohol, which we only do at a couple of events a year (camps and quiz nights)
• Golden tickets are being processed on the 30th of June
• Guild website will be getting updated soon with new resources
• Semester grants are due Friday the 13th of June
  • Anna is granting it up

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen has almost finished the Gatekeeper training hand-over

Gen: Write the Gatekeeper training hand-over

Webkeepers

• More updates from Donald:
  • Working towards the future LED board in the clubroom which will give notifications for when people need help entering the building
    • This will be connected to Unigames users discords, which can be linked on the Unigames website
  • The discord bot also now knows who has linked their Unigames account to their discord
• Thank you Donald!

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Room Updates

New Club Paints

• We have the paints! They're in the Monolith!
  • We are cooking on storage for them and they will be debuted at the upcoming Mini Painting Day

Shirt Order

• We will be ordering 75 shirts total (so 28 black Unigames shirts that we can keep in the clubroom to sell to members)
• We have the final invoice and need to pay 50% upfront and the rest upon collection.
• We can ask them to try to get them done by camp!
• Shirts will be $22 each.
• Motion to spend $1,643.40 on Unigames shirts
  • Passes unanimously

Anna: Send off the shirt order

Eunigames Playmats

• New Eunigames playmats for the clubroom (commission)
  • 4 playmats
  • We could work with Good Games to do this, would have to email them and discuss
  • We want to commission Jackie
    • Jackie did our last playmats and they are very very good
  • This requires a larger discussion, we will wait a bit on this
  • Can open up for pre-order as well, this was done last time

Couch LED Strips

• Jackie stuck up the lights on the couch using double sided tape, so they shouldn't fall for a bit
• They are fine for now, but we have a back-up plan if they do continue to peel (velcro)

Sponsorship Posters

• Good Games Morley sent us a poster for us to print out and put in our clubroom (it's very cute), we are happy to do this
• Ash reached out to Tactics about whether they wanted a poster as well
  • Tactics replied - they didn't have a poster to send us, but have sent us some logos and have given us artistic license
  • Gen will look at making a mock-up poster

Ash: Print out the Good Games Morley poster

Gen: Make a mock-up of the Tactics poster

Fridge Price Lists

• Anna has printed these and will laminate them

Anna: Laminate the fridge price lists

Library

2024 Sem 2 Book Buy

• Gen got For the Queen!
• It has been stamped and entered in to the website already

Sem 1 Book buy

• Book buy meeting was today! Just some hours ago
• We have emailed Tactics about game acquisition
• Here is the list of games we will get:
  • 10 Tail Tangle
  • ARCs
  • Compile: Main 1
  • Curses and Covens
  • Dune: Imperium - Rising
  • Flesh and Blood: First Strike Decks
  • Fuego
  • Gubs
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Rummikub
  • Scum and Villainy

Jeremy: Send out Book Buy results announcement

Painting the Blood Bowl Minis

• James has decided on the dwarves to be painted lore accurate
• Alex has decided the elf should be painted black and red, like the Korean T1 esports team
  • He has also requested for FAKER to be written on the back of one of them
• Jeremy contacted Cam:
  • His rate would be $50 per team (so $100)
    • This is insanely cheap considering the work
  • Will likely be done over break as he's finishing uni this semester
• Cam said he'll come pick them up at some point and do them over the break
• We will ask how he'd like to be paid for them

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• The shop we bought the objective markers from are currently on a break, Jeremy will keep checking on it
• If they never open again (unlikely) we can make our own objective markers somehow

Jeremy: See if we can make our own objective markers

Lucy: Sew the edges of the objective markers

Donations

• Dice towers
  • Lucy brought in the felt, it will be put on later
• Gibbi has offered to donate magic sleeves for members to use, primarily for if they get good pulls they want to keep safe
  • Committee seems pretty keen on this
  • Motion to accept donation of MtG sleeves from Gibbi
    • Passes unanimously

Jeremy: Put felt on the bottom of the new dice towers

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy will be refining our paintbrush care guide for the benefit of the new paintbrushes
• Lucy is working on the paintbrush care guide
  • "I'm fuckin' in the pits" - Lucy

Jeremy: Do general maintenance on the damaged library items

Lucy: Refine the paintbrush care guide

Food Runs

• Lewis got us some chocolates! Thank you Lewis!
  • Some = 233 bars
• We might need more food...
  • Connor might do a food run (unheard of)

Phoenix Revival

• 2025 Phoenix will be worked on during the Winter break
• Nene has the file needed for sending to UniPrint, just has to put page numbers on it
  • They busy

Nene: Sort out the Phoenix document and send it to UniPrint

Newsletter

• Nene is sick... Newsletter might be out a teeny bit late :(

GM Expression of Interest Form

• Form was sent out this morning! We have already had a handful of responses

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Uploading Old Minutes

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Handovers

• Nene has written their handover!
  • It's great <3

Closed section started: 4:15 pm

Closed section ended: 5:40 pm

Meeting closed 6:49 pm