Unigames Committee Meeting #14 - 01/06/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy (Online)
• Sven
• Ronan (Online)
• Nate
• Rex
• Sophie
• Valerie

Apologies

• Connor

Absent

Meeting scheduled: 2:00 pm

Meeting open: 2:01 pm

Reports:

President's Report (Anna):

• uni trenches
• booked some buys
• much to ponder!

Vice President's Report (Ella):

• ♡ Ran cfc event!! Was awesome!!
• ☆ Phoenix was also awesome!!
• ♡ Hype ronan for helping make colonist advertising!!

Treasurer's Report (Apollo):

• finally, weather is getting colder
• we are also sooo getting more money pilled rn (aka i am starting to do me grants)

CommBank Account Balance: $3,312.15

Guild Account Balance: $7,730.87

Total Balance: $11,043.02

Secretary's Report (Lucy):

• Two posters per week I’m on a roll
• Organising RPGs and EMPs even when I can’t get to uni
• Admin continues
• Free from the cast on my bday

Librarian's Report (Sven):

• there arent many swans at this con...
• bookbuy happened!!! we bought books
• emailed tactics regarding the supposed books

Fresher Rep's Report (Ronan):

• fixed 7pt decks
• redid fresher campaign sign up form
• helped with colonist advertising
• finished twin peaks………i’m so normal now

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • I emailed… I still long for responses
  • Exams r evil when they r on a Saturday
  • I’m soooooo locked in rn
• Rex:
  • studying
  • did sod all else tho
• Sophie:
  • advertising
  • unfortunately unigames is not as important to me as exams
  • will I ever have electricity again? Who can say…
• Valerie:
  • so much work on so so many future fsnoms!
  • cfc and phoenix were so hashtag popular

Immediate Past President's Report (Connor):

• NBA Finals…

Past Action Items:

• Ella:
  • In progress
    • Organise Colonist tournament
    • Work on social posts (along with Sven, Ronan)
• Apollo:
  • Done
    • Organise price for day tickets for camp
  • In progress
    • Organise sem 1 grant
    • Get measurements for rug area and acquire rug (along with Sophie)
    • Do the square again
    • Look into password manager (along with Lucy)
  • Not done
    • Transfer money to guild account
• Lucy:
  • Done
    • Do advertising and EMP for Supernatural Suburbia Night
    • Weekly advertising posts
  • In progress
    • Organise warhammer tournament
    • Make Blood Bowl tokens
    • Look into Pixel Expo (along with Sven)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Sven:
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
    • Look into fridge
• Ronan:
  • Done
    • Swap out 7 point deck cards
    • Update fresher campaign signup form
  • In progress
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Sven)
    • Look into table repair availability
    • Look into couch cushion covers
• Nate:
  • Done
    • Email GGs about Marvel prerelease
  • In progress
    • Email GGs for new MTG box
    • Organise Marvel prerelease
• Sophie:
  • Done
    • Advertising for word games
  • In progress
    • Get measurements for rug area and acquire rug (along with Apollo)
• Valerie:
  • Done
    • Book CCZ for onepage
    • Look into next F/SNoM
  • In progress
    • Look into holiday BOTC
    • Contact Ash about deck instructions

Boardgames

Blood on the Clock Tower Event - Semester break

• Holiday BOTC event?
• Possibly the week after camp
• We might only have one game at a time
  • We'll contact some people to see if we can get more
• No updates

Valerie: Look into holiday BOTC

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
• This will be hosted online on our Discord server
  • Ella will run this
• Swiss style tournament
  • We will do the 14&15th of June for qualifiers
  • 28th of June for finals
• Ella has now made a signup form, advertising will be out soon
• Advertising will be out this week

Ella: Organise Colonist tournament

Coders for Causes collab - Study Break, Thursday 28th May 5:30-8:30pm

• It's been!
  • Attendance of 22
• Pretty great!
• Ezone was a great venue for this event!
• We'll need to reimburse $20 for pizza

Word games - Tuesday 9th June, @1-3pm

• Sophie would like to do a word based games event
  • Bannangrams
  • Coup
  • Codenames
• Advertising has been done and needs to be posted

Sophie: Post advertising for word games

RPGs

One-page RPGs - Study Week, Friday 29th @5pm

• It's been!
  • Attendance of 6
• We had one GM
  • Went well

Supernatural Suburbia - Wednesday 17th June @5pm

• Post exam week
• Lucy has done the EMP and is working on advertising
• Valerie can be there
• We will need to sort out GMs, 3 with a backup
  • Valerie can do this

Lucy: Post advertising for Supernatural Suburbia Night

Valerie: Find GMs for Supernatural Suburbia

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games of!
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• No updates

Sven: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Sven is interested in organising this
  • Sven will reach out to people
• Might be worth doing an EOI
• Could be a camp event
• No updates

Sven: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is out
  • Price has been adjusted to $7.50
• Get another Strixhaven box
  • We'll have a box put aside
    • We need to check the price
    • We still haven't had a reply, Nate will go in person and ask

Nate: Ask GGs for new MTG box

SNoM - 7th of June @5pm

• EMP and advertising has been done
• Valerie has made a repeating EMP for the rest of the year for F/SNoMs

Marvel Pre-release

• Marvel prerelease
  • June 21st
  • We can get 20 prerelease boxes
• We will need to do an EMP and room booking
  • We could do it in Ezone for accessibility (executive will need to book)
    • Ezone Central will work (Giumelli Studios)
• We won't do reservations for this one due to less interest
  • We could in future do sign ups as a google form

Anna: Book room for Marvel prerelease

Nate: EMP and advertising for Marvel prerelease

Other TCGs

Deck maintenance

• 7 point deck
  • Some cards are in Japanese, they need to be changed
    • Ronan has done this
• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Valerie will be in contact

Valerie: Contact Ash about deck instructions

Wargaming

Warhammer

Warhammer Tournament

• Lucy has spoken to Matt
  • Currently looking to run an 11th edition tournament
• Weekend after camp might be best
• We will need at least 2 people to be there on the day
  • Lucy
  • Nate
• No updates

Lucy: Organise warhammer tournament

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of week 1 sem 2
• No updates

Collaborative Events

UniSFA Collab

• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, FFriday week 1
• Ezone movie and boardgames
  • Seems great!
• We'll look into this closer to the date
• No updates

Major Events

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the new budget
  • Passes unanimously
• All approved
  • We will send the remaining money
    • Not done yet

Apollo: Transfer Charity Vigil money to UniSFA

Swancon

• Sven has been!
  • It was awesome
• Small, one room of things
• Two indie boardgame developers
  • Pirate game
  • Happy Wife, Happy Life
• We'll reconsider if it's worth going next year, but will leave it for next year's committee to decide

Pixel Expo - August 15-16th

• Lucy has emailed about yes for our attendance
  • Lucy will be the primary contact
• No updates

Sven, Lucy: Look into Pixel Expo

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Sven

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Anna, Ella
  • RSA
    • Lucy (head RSA), Apollo
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • Sven, Ronan, Nate
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • Anna (driver)
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • Sven (driver), Ella, Valerie
    • Leaf (driver), Apollo
• Sophie will not attend due to holiday
• 65 attendance maximum
  • 29+ tickets sold
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Day tickets will be $60
• Anna will put out a reminder ping on Discord
  • Will also announce day ticket price
• Early bird closes on the 14th of June
• We may reach out to some gatekeepers for extra help on dishes

Anna: Ask gatekeepers for help with dishes on camp and day tickets update

Fresher Zone

Fresher Campaigns

• Ronan is going to update a few things for the fresher campaign sign ups for Sem 2
  • Changing some details about contact options
  • Changing availability hours (minimum 3 hours)
• Has now been updated

Reimbursements

• Done
  • $213 to Anna for fridge run
  • $602.44 to UniSFA for charity vigil
• In Progress
  • Ronan $11.11 for parking
  • $20 to CFC for collab
  • $110 for Camp ticket refund
• Unsubmitted
  • None

Guild

Tenancy

• Our inspection has been!
  • Seemed pretty good!
  • They'll look into the carpet and sideboards
• No updates

SOCPAC Meetings

• No meeting until next semester

Grants

• Sem 1 grant is due June 13th
  • In progress now

Apollo: Organise sem 1 grant

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear
• Congrats to our new gatekeeper:
  • Alice

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Our website is down...
  • IP hosting issue
  • Its been on and off this week a bit
  • Our webkeepers are keeping an eye on it (<3)

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• Social posts are being schemed

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Ella, Sven, Ronan: Work on social posts

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie are being made now

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• The spaces is 265x390cm
• No updates

Sophie, Apollo: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing
• We have emailed them for updates
  • They might have been lost?
    • Getting reprinted and resent
• No updates

Table

• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
    • $330 would be for just the leg
• We'll likely go for just the table leg repair
  • Will try to do over the holidays
• Ronan will reach out for availability
• No updates

Ronan: Look into table repair availability

Fridge

• We have a fridge, however it is not the right model
  • Sven will look into this
  • This one will be swapped when the correct one comes in
• We'll need an invoice
• Sven has had a look at the fridges further
  • He'll have a look in person tomorrow

Sven: Look into fridge

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• Book buy has been!
• We have approved the following resources:
  • RPGs
    • Paranoia (2023)
    • Vampire: The Masquerade 20th Anniversary Edition
    • Shadowrun
    • Pico
  • Boardgames
    • Calico
    • Terraria
    • Stardew Valley
    • Articulate
    • Lying Pirates
    • Wingspan: Oceania Expansions (Splat buy)
• We've agreed to do a splat buy for the Wingspan Expansion
  • The club will pay $25.50
  • Motion to approve splat buying Wingspan: Oceania Expansions for $25.50
    • Passes Unanimously
• Sven will be in contact with Tactics to acquire the resources they have
• Thanks to everyone who sent in their requests!

Anna: Organise payment for splat buy of Wingspan: Oceania Expansions

Sven: Acquire book buy resources

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Sven has started cleaning the minis
• No updates

Donations

• Anna is donating:
  • Warhammer 40K: Starter Set (8th edition)
  • Warhammer 40K: Space Marine Codex (8th edition)
  • Imperial Armour: Forces of the Astra Militarium (Forge World model rulebook)
  • White Dwarf: July 2018
  • White Dwarf: August 2018
• Motion to approve donation of various Warhammer 40K materials
  • Fails
• Leo is donating:
  • Dumb Criminals
  • Stupid Death
  • Googly Eyes
  • The Game of Life
  • Loot
  • Buzz Me If You Can
  • Wink
• Motion to approve donation of Loot
  • Passes
• Motion to approve donation of remaining games
  • Fails

Sven: Contact Leo about donation items and enter acquired games into library

General Maintenance

• Sleeving time
  • Our sleeves have arrived in Tactics
    • Nate can grab these

Nate: Pick up sleeves from Tactics

Food Runs

• We got snacks!
  • No cans due to fridge

Phoenix: Future/Past

• Theme: One Man's Trash
• Piffle x Phoenix happened
  • Attendance of 10
• Pretty great, though seems like Piffle did some heavy lifting
  • This seems to be due to more defined structure and advertising
  • Ella will take this knowledge on for Phoenix
    • We might bring some craft supplies for the next Phoenix event
• 24th of June may be the date for the next Phoenix event

Committee Business

Regulation changes

• No updates

Banking

• Square still having issues
• Motion to approve having over $1000 in CommBank account
  • Passes Unanimously

Apollo: Do the square again

Apollo: Transfer money to guild account

Approvals by Circular

• Approvals throughout the week
• A member will no longer be able to attend camp, we can refund their ticket
  • Motion to approve refund of a member's camp ticket
    • Passes Unanimously

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 2:47 pm

Close Section closed: 2:55 pm

Meeting Closed: 2:56 pm