Unigames Committee Meeting #14 - 03/06/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Elana
• Jasmine

Apologies

• Brett
• Gavin

Absent

• none

Meeting open: 3:08PM

Reports:

President's Report:

• Did nothing but managed an emotional breakdown
• Also got my hair dyed
• Unrelated
• Thank you for everyone that picked up some of my action items

Vice-President's Report:

• Sent out some emails
• Did some action items
• Made a post about early-bird tickets ending
• Sign-ups spiked
• My dental surgery is high-risk as it turns out

Treasurer's Report:

• Account balance: $2495.79
• I cleared all my browser tabs
• I am down to four
• My phone still has 178 tabs open though
• I did not much and then a lot
• Grants was submitted
• Freezer was sold
• 32 camp tickets sold so far, which is very nice
• Withdrawels still hasn't been processed yet
• Deposits would be happening today but it's a public holiday

Secretary's Report:

• Nothing much has happened
• Sealed league fortnight #2 has started
• 4 new people have joined
• It's been cool

Librarian's Report:

• Overdue items: Yeah, Dixit and Codenames are overdue.
  • I wonder who borrowed them
  • glares at Alaura
• Book buy has been done
• Spirit Island is really neat
• Cover for the wargaming shelf is gonna be hard, because sizes are difficult
• New item from the book buy:
  • Modern Age
  • Warhammer Fantasy 4th Edition
  • 2x Keyforge Decks
  • The Resistance
  • Spirit Island
  • Tortuga (will arrive next week)
  • Go Cuckoo

Fresher Rep's Report:

• Hi hello
• No drama
• Everything is good
• CoolMathGames is shutting down in 2020 and now I'm sad

Past action Items:

Alaura:

• Make schedules hype posts - done
• Email Manjedal - Aoibhinn did it
• Find out when Club Carnival is (along with Amelia, Jasmine) - 16th August
• Email FilAus about apology - Aoibhinn did it, no reply
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - has not occurred

Taylor:

• Do a deposit - happening tomorrow
• Do the semester grants - done
• Get Quizmittee to release feedback form (along with Alistair) - was passed on

Donald:

• Add forms to database (free free to help) - not done
• Send out email about Camp - not done
• Email relevent club about loft cupboard - done, no reply
• Put new regulations on the website - not done
• Make form available - not done

Alistair:

• Get Quizmittee to release feedback form (along with Taylor) - not done
• Look into making a small door for the shelf - done
• Do research for game swap. - done
• Contact UniSFA re. Summer Larp (along with Elana) - not done

Amelia:

• Find out when Club Carnival is (along with Alaura, Jasmine) - done
• Contact Enviro department - not done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - not done

Elana:

• Organise the next one-shot after exams - not done yet
• Contact UniSFA re. Summer Larp (along with Alistair) - not done

Brett:

• Organise a board games night for after the 8th June - not done

Jasmine:

• Find out when Club Carnival is (along with Alaura, Amelia) - done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Board Games night theme: the new board games from the book buy
• >Brett: Organise a board games night for after the 8th June
• >Alistair: Update Libib with new games

RPGs

• One of the games happened, there were three players and they had fun
• It sounded wild, they were racing raptors
• Next one-shot: Maybe Dark Heresy 2 to help with Primarchs lore
  • Dark Heresy 2, Warhammer Fantasy, Rogue Trader, Black Crusade
• >Elana: Organise the next one-shot after exams

Magic

• Sealed league fortnight 2 has begun!
• Players get a new pack now, it's great.
• Reminder: you can get any pack that Unigames has!
• (please take our M19)

Wargames

• Kyle continues to do things
• Thanks Kyle

Fresher Campaigns

• Eh, we're all good
• No drama
• No-one responds to Amelia, RIP

Events:

Quiz Night [10th May]:

• No meeting has happened yet to resolve finances
• >Alistair: Release feedback form
• >Jasmine: Update google form

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Early-bird tickets have ended
• We've sold 32 tickets so far
• Finances:
  • So Manjedal is weird with invoices
  • Alaura is going to call them tomorrow with:
    • Can we give them a numbers update on the 17th?
    • What's the deal with people that don't stay overnight?
  • >Alaura: Make a contingency plan for early check-in
• >Taylor: Do camp food budget
• >Taylor: Check drinks specials before Camp
• Cars:
  • Gozz's and Brett's car are on food duty
  • Amelia and Aoibhinn's are on board games duty
• Things to get from room:
  • Board games
  • Stationary
  • Minis
  • Character sheets
  • Whiteboards
  • Camp Supplies (check and let food team know what to buy)
  • Magic
  • LARP noodles + supplies
  • Battlemaps
  • Painting supplies
  • Jackie
  • Printing:
    • Hard copies of info packs, maps, itinerary, etc. because we won't have internet there.
• >Amelia: Get ream of paper for Camp
• >Donald: Pull this list out for easy committee access

Winter Larp:

• Club Carnival is on the 6th of August, which means Winter Larp is on 10th or 11th August.

Harry Potter LARP:

• radio silence from Jasmine

Guild

• FilAus Incident:

  • FilAus has been emailed, no reply

• Tenancy allocations:

  • Telethon got back to me
  • Not our problem any more
  • Loft cabinet's club still has not responded
  • >Donald: Contact Tenancy re. loft cabinet

Taylor: Talk to Irene about broken exit sign

Room Update:

• Soft plastic recycling:

  • >Amelia: Contact Enviro department

• Gumtree:

  • We sold a freezer for $60!
  • They paid in cold hard cash
  • no-one laughed at Donald's joke :-(
  • >Taylor: Put up a new ad for just the fridge

• Fridge Whiteboard:

  • >Alaura+Amelia: Do a clark rubber for rubber backing for fridge and noodle replacement

• Noodles:

  • See above

• Wargaming shelf

  • See librarian's report

Reimbursements:

• Pending
  • Brett: $966.70 for food run
  • Donald: $320 for War of the Spark Boosters
  • Alistair ($1,153.71 total):
    • $35.61 for paints
    • $160 for War of the Spark box
    • $630 for Prerelease
    • $328.10 for the Book BUy
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement.
  • Manjedal:
    • >Taylor: Pay Manjedal
• Completed:
  • Gozz: $6 for Bunnings run

General Business:

• Board games guide:

  • Low priority
  • People are still busy
  • After exams

• Food run:

  • Taylor is planning to do a food run this week

• Book buy:

  • We got the things!
  • Tortuga is still coming.

• Large scale borrowing

  • >Donald: Put new regulations on the website
  • >Donald: Make form available

• Game swaps:

  • Alistair did the research
  • Committe has decided to not make the swap
  • >Alaura: Let person know that swap isn't happening

• Campus Toilets:

  • Action is still being taken

Meeting closed: 4:44PM

--

Action Items:

Alaura:

• Make a contingency plan for early check-in
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia)
• Let person know that swap isn't happening

Taylor:

• Do camp food budget
• Check drinks specials before Camp
• Talk to Irene about broken exit sign
• Put up a new ad for just the fridge
• Pay Manjedal

Donald:

• Add forms to database (free free to help)
• Pull this list out for easy committee access
• Contact Tenancy re. loft cabinet
• Put new regulations on the website
• Make form available

Alistair:

• Update Libib with new games
• Release feedback form

Amelia:

• Get ream of paper for Camp
• Contact Enviro department
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura)

Elana:

• Organise the next one-shot after exams

Brett:

• Organise a board games night for after the 8th June

Jasmine:

• Update google form