Unigames Committee Meeting #15 - 08/06/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy (Online)
• Nate
• Rex
• Sophie
• Valerie
• Connor (Online)

Apologies

• Ronan

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:05 pm

Reports:

President's Report (Anna):

• admin things!!
• camp organising
• uni has taken me out back

Vice President's Report (Ella):

• ♡ Colonist!
• ☆ exams!
• ♡ emails!
• ☆ Hype valerie for reorganising that library

Treasurer's Report (Apollo):

• sem granting it up this week
• also did soooo much money stuff last week

CommBank Account Balance: $549.45

Guild Account Balance: $10,730.87

Total Balance: $11,280.32

Secretary's Report (Lucy):

• Did admin for Supernatural Suburbia, thanks Valerie for all your work too!
• Weekly posting it!
• Doing more general admin and updates behind the scenes
• I'm free from my casttttttt

Librarian's Report (Valerie):

• finished with both semester and yesterday's snom!!
• crazy advertising and GM organisation for Supernatural Suburbia
• reorganised some of the library with Ella, an entire shelf is free!!

Fresher Rep's Report (Ronan):

• put out form for sem 2 fresher gms!! sign up!! gm a game!!
• not much else exams are killing me

OCMs' Reports (Nate, Rex, Sophie):

• Nate:
  • Did advertising and emp for a marvellous event
  • Got a box of strixhaven
  • study is making me a shut in
• Rex:
  • study for exams
  • nothing else
• Sophie:
  • nuffing at all
  • exam study from dawn till dusk

Immediate Past President's Report (Connor):

• They call me behind because of how i’m not scene

Past Action Items:

• Anna:
  • Done
    • Book room for Marvel prereleased
    • Ask gatekeepers for help with dishes on camp and day tickets updated
    • Organise payment for splat buy of Wingspan: Oceania Expansions
• Ella:
  • Done
    • Organise Colonist tournament
  • In progress
    • Work on social posts (along with Sven, Ronan)
• Apollo:
  • Done
    • Transfer Charity Vigil money to UniSFA
    • Transfer money to guild account
  • In progress
    • Organise sem 1 grant
    • Get measurements for rug area and acquire rug (along with Sophie)
    • Do the square again
    • Look into password manager (along with Lucy)
• Lucy:
  • Done
    • Post advertising for Supernatural Suburbia Night
    • Weekly advertising posts
  • In progress
    • Organise warhammer tournament
    • Make Blood Bowl tokens
    • Look into Pixel Expo (along with Sven)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Sven: (these will be redistributed)
  • Done
    • Contact Leo about donation items and enter acquired games into library
    • Look into fridge
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
    • Acquire book buy resources
• Ronan:
  • In progress
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Sven)
    • Look into table repair availability
    • Look into couch cushion covers
• Nate:
  • Done
    • Ask GGs for new MTG box
    • EMP and advertising for Marvel prerelease
  • Not done
    • Pick up sleeves from Tactics
• Sophie:
  • Done
    • Post advertising for word games
  • In progress
    • Get measurements for rug area and acquire rug (along with Apollo)
• Valerie:
  • Done
    • Find GMs for Supernatural Suburbia
  • In progress
    • Look into holiday BOTC
    • Contact Ash about deck instructions

Boardgames

Blood on the Clock Tower Event - Semester break

• Holiday BOTC event?
• Possibly the week after camp
• We might only have one game at a time
  • We'll contact some people to see if we can get more
• No updates

Valerie: Look into holiday BOTC

Colonist Tournament

• Advertising is out!
  • There are 5 sign ups
• Games are being organised

Ella: Organise Colonist tournament

Word games - Tuesday 9th June, @1-3pm

• Advertising has been done!
• Rex can cover the start of the event

Horror Games - 22nd or 29th of June week

• Rex would like to run this
• Advertising and EMP will need to be done ASAP

Rex: Do advertising and EMP for Horror boardgames

RPGs

Supernatural Suburbia - Wednesday 17th June @5pm

• Lucy has done the EMP and now approved
• Valerie has done advertising
• We have 4 gms
  • Sign ups are full enough to run all games

Next RPG night - TBC

• We'll look at our next RPG night next week

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games of!
• Rex will take this event on
• Ella is interested in integrating writing a oneshot with Phoenix
  • We'll take a look in to this in the future

Rex: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Rex will take this on, Valerie will also assist

Rex, Valerie: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is out
  • Price has been adjusted to $7.50
• Get another Strixhaven box
  • We have acquired it

SNoM - 7th of June @5pm

• Attendance of 4
  • Different arrivals so no games were played
• The next FNoM is the 19th of June

Marvel Pre-release

• Marvel prerelease
  • June 21st
  • We can get 20 prerelease boxes
• We will need to do an EMP and room booking
  • We could do it in Ezone for accessibility (executive will need to book)
    • Ezone Central will work (Giumelli Studios)
• We won't do reservations for this one due to less interest
  • We could in future do sign ups as a google form
• Advertising will be posted once we confirm the room booking

Nate: Post advertising for Marvel prerelease

Precon League - Sem 2

• We should start looking into this

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Valerie will be in contact
  • No updates

Valerie: Contact Ash about deck instructions

Wargaming

Warhammer

Warhammer Tournament

• Lucy has spoken to Matt
  • Currently looking to run an 11th edition tournament
• Weekend after camp might be best
• We will need at least 2 people to be there on the day
  • Lucy
  • Nate
• 11th Edition releases in a few weeks, Lucy contact Matt this week

Lucy: Organise warhammer tournament

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of week 1 sem 2
• No updates

Intro to Warmachine

• Ella was contacted by local organisers for Warmachine
• They would like to have a chat with us about running an into game and potentially sponsoring a 2 player starter box
  • This is super cool!
• Lucy would like to take this on
  • We can look into running an even for sem 2
• Lucy will get in contact along with Ella

Lucy: Contact people for Warmachine intro event

Collaborative Events

UniSFA Collab

• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, FFriday week 1
• Ezone movie and boardgames
  • Seems great!
• We'll look into this closer to the date
• No updates

Major Events

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the new budget
  • Passes unanimously
• All approved
  • We will send the remaining money
    • Done

Pixel Expo - August 15-16th

• Lucy has emailed about yes for our attendance
  • Lucy will be the primary contact
• Valerie will take this on along with Lucy

Lucy, Valerie: Look into Pixel Expo

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sophie, We will add a new rep next week

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan, We will add a new rep next week

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Anna, Ella
  • RSA
    • Lucy (head RSA), Apollo
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • We will need a new driver, Ronan, Nate
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • Anna (driver)
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • We will need a new driver
    • Leaf (driver), Apollo
• Sophie will not attend due to holiday
• 65 attendance maximum
  • 29+ tickets sold
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Day tickets will be $60
• Anna will put out a reminder ping on Discord
  • Will also announce day ticket price
• Early bird closes on the 14th of June
• We may reach out to some gatekeepers for extra help on dishes
  • Done

Anna: Bump tickets for early bird

Anna: Organise roster and drivers for camp

Fresher Zone

Fresher Campaigns

• No updates

Reimbursements

• Done
  • $20 to CFC for collab
  • $110 for Camp ticket refund
  • $602.44 to UniSFA for Charity Vigil
  • $225.89 to Nate for Strixhaven
• In Progress
  • Ronan $11.11 for parking
• Unsubmitted
  • None

Guild

Tenancy

• Our inspection has been!
  • Seemed pretty good!
  • They'll look into the carpet and sideboards
• No updates

SOCPAC Meetings

• No meeting until next semester

Grants

• Sem 1 grant is due June 13th
  • In progress now

Apollo: Organise sem 1 grant

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Our website is down...
  • IP hosting issue
  • It's been on and off this week a bit
  • Our webkeepers are keeping an eye on it (<3)

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• Social posts are being schemed

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Ella, Valerie, Ronan: Work on social posts

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie are being made now

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• The spaces is 265x390cm
• No updates

Sophie, Apollo: Get measurements for rug area and acquire rug

Eunigames Playmats

• Order has been placed
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing
• We have emailed them for updates
  • They might have been lost?
    • Getting reprinted and resent
• Ella has sent a new email
  • No response yet

Ella: Correspond with playmats

Table

• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
    • $330 would be for just the leg
• We'll likely go for just the table leg repair
  • Will try to do over the holidays
• Ronan will reach out for availability
• No updates

Ronan: Look into table repair availability

Fridge

• We have a fridge, however it is not the right model
  • Sven will look into this
  • This one will be swapped when the correct one comes in
• We'll need an invoice
• Sven has had a look at the fridges further
  • He'll have a look in person tomorrow
• We have decided we'll keep the fridge we currently have
  • Despite it being smaller than our previous fridge it still works for what we were after
  • Anna will look into how we should stock it due to the smaller size

Anna: Look into fridge stocking

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• Book buy has been!
• We have approved the following resources:
  • RPGs
    • Paranoia (2023)
    • Vampire: The Masquerade 20th Anniversary Edition
    • Shadowrun
    • Pico
  • Boardgames
    • Calico
    • Terraria
    • Stardew Valley
    • Articulate
    • Lying Pirates
    • Wingspan: Oceania Expansions (Splat buy)
• We've agreed to do a splat buy for the Wingspan Expansion
  • The club will pay $25.50
  • Motion to approve splat buying Wingspan: Oceania Expansions for $25.50
    • Passes Unanimously
    • Payment has been sorted
• We have been contact with Tactics to acquire the resources they have
  • Ella will pick up the resources from Tactics this week
• Motion to approve the use of the Unigames card for purchase of Bookbuy resources
  • Passes unanimously
• Thanks to everyone who sent in their requests!

Ella: Acquire book buy resources

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Valerie has started cleaning the minis
• No updates

Donations

• No updates

General Maintenance

• Sleeving time
  • Our sleeves have arrived in Tactics
    • Ella can grab these

Ella: Pick up sleeves from Tactics

Food Runs

• Will happen, Anna will try tomorrow

Phoenix: Future/Past

• Theme: One Man's Trash
• 24th of June may be the date for the next Phoenix event
• Ella would like the organise more focused workshops

Committee Business

Librarian election

• Sven resigned from librarian effective immediately on the 02/06/2026
  • Due to being in the middle of finalising Bookbuy and camp so close, we wanted someone who is already in committee for an executive position. This is to ensure as smooth of a transition as possible and allow for minimal disruption to these major events
  • The intention is for this to be ratified at the Semester 2 OGM
• Nominations
  • Valerie Gard
• The committee has voted to appoint Valerie as librarian
  • This means there is an open OCM position
  • We posted an application to fill this position
    • This application was posted prior to the librarian election

OCM election

• As Valerie has been appointed to the position of librarian, we have a vacant OCM position
  • The intention is for this to be ratified at the Semester 2 OGM
• Through a vote of approval, Kynan Nguyen has been appointed OCM

Regulation changes

• No updates

Banking

• Square still having issues

Apollo: Do the square again

Approvals by Circular

• No updates

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 5:05 pm

Close Section closed: 5:28 pm

Meeting Closed: 6:12 pm