Unigames Committee Meeting #15 - 11/06/2020

Attending

• Alistair
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Kyle

Apologies

• Gwen

Absent

• Taylor

Meeting scheduled: 5:00pm

Meeting open: 5:08pm

Reports:

President's Report (Alistair):

• Went to the camp meeting
• Did a decent amount of work on the EMP
• Emailed Leigh about some things
• Gave Autumn a handover rundown
• The bread I have is slightly too wide for my toaster
• Good luck with exams nerds

Vice-President's Report (Taylor):

Treasurer's Report (Jackie):

• signed up a member!
• had a camp meeting last saturday
• account balance: $1,493.57
• cash on hand: $21

Secretary's Report (Autumn):

• progress on unvigil
• did not successfully acquire delta green GMs

Librarian's Report (Emerald):

• labelled all our unvigil prizes
• did boardgames
• went to 3 different woolies for 1 waterbottle
• please wait for me to eat cake
• fuck idk about ghost camp its exam week i got 2 exams

Fresher Rep's Report (Alice):

• A fresher talked to me
• I made a nother fresher campaign
• and i am in the middle of a bit of a freakout bc exams and examplify and im scared and someone please come save me

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • had procrastination board games night
  • had ~5 people (incl Alice and I)
  • played hanabi a lot
  • seemed to go well
  • lightbulb got fixed!
  • be safe and try to find some time to de-stress!
• Gwen:
  • Exams...
• Josh:
  • It's been a hot minute
  • Nothing to report
• Kyle:
  • Put up the mordheim questionnaire

Past action Items:

This Week's Action Items: Alistair:

Think about Unvigil handover (along with Autumn) - done

Taylor:

Spookestrate ghost camp (along with Emerald, Alice) - not yet, exams Join the camp discord server - done

Jackie:

Contact Jarcus about Halloween finances - reached out, waiting on a reply

Autumn:

Find GMs for Delta Green - done Think about Unvigil handover (along with Alistair) - done Form a quizmittee w/ UCC, Unisfa, Uwanime (along with Emerald) - not note Write a newsletter - not note

Emerald:

Spookestrate ghost camp (along with Taylor, Alice) - no Form a quizmittee w/ UCC, Unisfa, Uwanime (along with Autumn) - no Do Book repair - yes Make the splat buy order b4 the discount code runs out - yes

Alice:

Check the fresher game signups - done Spookestrate ghost camp (along with Taylor, Emerald) - not done

Kyle:

Stow the unvigil prizes in the clubroom - done

Ash:

Run procrastination board games - done

Usual Suspects

Board Games

• Procrastination Board games
  • There weren't many people but Ash reports it went well
  • Played secret hitler, codenames, and hanabi
  • Some of the people that attended were from some local club
• Our next board games night?
  • We're taking a pause until after exams, so let's delay this one

RPGs

• Delta Green
  • Autumn asked around and wasn't able to secure GMs
  • Could we theme a oneshot night around that big itch.io bundle that's been going around?
  • Would be similar to running from our one-page rpg folder

Autumn: Organise an itch.io oneshot night

Magic

• Spoiler season for core set 2021 has come out, follow them on the Discord

Wargames

• Kyle has been getting people to express interest in playing Mordheim. Has got three people so far (plus boys house), a full campaign! When we're allowed back into the room it can happen

Fresher Campaigns

• We've formed a fifth campaign run by Will Corbett
• No alarming news

Events:

Halloween 2019:

• Hee hee ho ho

Charity UnVigil:

• Have been trying to get a hold of Jarcus about finances and no reply

Kyle: Message Nick C about unvigil

• Handover document has been materialising! Autumn will make sure rest of subcommittee has input

Autumn: Unvigil wrapup business

[REDACTED] 2020: Ghost Camp:

• Emerald and Alice have been in exam land so nothing concrete is happening

Emerald, Alice, Taylor: Make ghost camp plans

Quiz Night

• Alistair is messaging the icons presidents to establish a quizmittee
• Autumn steps down from lightmittee position and Kyle steps up

Emerald, Kyle: Run quiz night

Joint REDACTED [20/11-23/11]

• Camp meeting happened this weekend!
• Things are coming together solidly
• EMP is at least half done and needs to be finished
• It is very unlikely that we'll make a loss but we would like to set out a strong policy of what we're happy doing in that situation
• The discussed possibilities are:
  • An even split of the loss
  • A means-based split of the loss
  • A loss inversely proportional to the number of attendees you brought
• The club could potentially vote now on giving the choice to the subcommittee, or establish thresholds for being happy with different plans at different levels of loss.
• The exception to this is cases where the loss is clearly the fault of one club or person who should be responsible
• Alistair motions: The Joint Camp subcommittee has the final say in how any loss will be divided between the clubs and Unigames will adhere to this decision.
  • Motion passes 8-0-0
• Our subcommittee reps will stand up for the interests of the club

Room Update:

• lol

Reimbursements:

• Pending:
  • Emerald: $15.15 + $69.58 (splat buy) = $84.73
  • Kyle: $129.72 existing, plus $28.95 for a TTS key = $158.67
  • Jackie: -$21
  • Autumn: -$34.79 (splat buy)

Guild:

• Special Projects Grants
  • No update

General Business:

Webkeeping

• No updates from Taylor or our webkeepers about the website

Autumn: WRITE A NEWSLETTER FOR REAL

Splat Buys

• Emerald has ordered Fire on the Velvet Horizon and has shared the receipt with committee, needs to be reimbursed $69.58
• Autumn owes half the price, $34.79

Meeting closed: 5:41pm