Unigames Committee Meeting #16 - 16/06/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Valerie
• Ronan
• Kynan
• Nate
• Sophie
• Connor (Online)

Apologies

• Lucy
• Rex

Absent

Meeting scheduled: 2:00 pm

Meeting open: 2:01 pm

Reports:

President's Report (Anna):

• I'm free!!
• Cooking on Supanova things
• Camp things also!

Vice President's Report (Ella):

• ♡ exams done!!
• ☆ I acted in that reel
• ♡ I mightve done something else but forgot?
• ☆ Hype camp!

Treasurer's Report (Apollo):

• finished the sem grant with soooo much time to spare (and to partaayyyy)
• also helping cook on some camp things
• deltarune tomorrow? more likely than you think (june 24th babeyyyy)

CommBank Account Balance: $337.50

Guild Account Balance: $10,970.87

Total Balance: $11,308.37

Secretary's Report (Lucy):

• Wargames bonanza! Warhammer 40K and Warmachine events in planning stages
• Doing a lot of posters
• bye bye I’m in no connection this week

Librarian's Report (Valerie):

• made an awesome amazing reel with the best oscar cast ever (ronan, ella, apollo my goats)
• FNoM advertising! Suburbia hype!
• poked out over 300 cardboard pieces from the new book buy games!

Fresher Rep's Report (Ronan):

• exams done!!!
• hype valerie for filming & editing the BEST REEL EVER
• in a very matt johnson period of my life

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Hello everyone new here
  • Read the general handover and got the food safety certification
  • Excited to start helping out :)
• Nate:
  • Advertising was advertised
  • exams r now finished
  • PERSONA 6 BABYYYYY
• Rex:
  • advertised and emp’d horror night
  • exams done
  • try to imagine neon brown. For fun
  • working on the barebones of gm night and playtest night
• Sophie:
  • exams done!!
  • hank you so much to Valerie and Rex for helping with word game event

Immediate Past President's Report (Connor):

• I think by the time you’re reading this, the Knicks will hold the Larry O B…

Past Action Items:

• Anna:
  • Done
    • Bump tickets for early bird
    • Look into fridge stockingd
  • In Progress
    • Organise roster and drivers for camp
• Ella:
  • Done
    • Organise Colonist tournament
    • Pick up sleeves from Tactics
  • In Progress
    • Work on social posts (along with Ronan, Valerie)
    • Acquire book buy resources
    • Correspond with playmats

• Apollo:

  • Done
    • Organise sem 1 grant
  • In Progress
    • Get measurements for rug area and acquire rug (along with Sophie)
    • Look into password manager (along with Lucy)
  • Not Done
    • Do the square again

• Lucy:

  • Done
    • Organise warhammer tournament
    • Contact people for Warmachine intro event
    • Weekly advertising posts
  • In progress
    • Make Blood Bowl tokens
    • Look into Pixel Expo (along with Valerie)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Valerie:
  • In progress
    • Look into holiday BOTC
    • Look into GM workshop night (along with Rex)
    • Contact Ash about deck instructions
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
• Ronan:
  • In Progress
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Valerie)
    • Look into couch cushion coversip
  • Not Done
    • Look into table repair availability
• Nate:
  • Done
    • Post advertising for Marvel prerelease
• Rex:
  • Done
    • Do advertising and EMP for Horror boardgames
  • In Progress
    • Look into RPG playtest night
    • Look into GM workshop night (along with Valerie)
• Sophie:
  • In Progress
    • Get measurements for rug area and acquire rug (along with Apollo)

Boardgames

Blood on the Clock Tower Event - Semester break, July 10th

• EMP done for July 10th
• Trevor will storytell!
• We will only have one game at a time

Valerie: Advertise holiday BOTC

Colonist Tournament

• Only 1 game was run...
  • Attendance 3
• Results are being given to Colonist

Word games - Tuesday 9th June, @1-3pm

• It's been!
• Hype Sophie, Rex, and Valerie for running!
  • Attendance: 11

Horror Board Games - Friday 26th of June @ 5pm

• Rex will run this
• Advertising and EMP has been done
• So spooky...

RPGs

Supernatural Suburbia - Wednesday 17th June @5pm

• It's tomorrow!
• Lucy has done the EMP
• Valerie has done advertising and reached out to GMs
• We have 4 gms
  • Sign ups are full enough to run all games!
• We need to do after hours access still, a game will be in the CCZ

Valerie: Sort after hours access

Historical Oneshot Night - Week of the 13th of July

• Valerie can organise this
• Probably 3 GMs?
• Up to a lot of interpretation with systems! Amaze!

Valerie: reach out to GMs

PBTA Oneshot Night - Week 2

• We might need quite a lot of GMs...
• Ella can take this!

Ella: Think about PBTA Oneshot Night

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do playtests within established RPGs like monsters, classes etc
• Rex will take this event on
• Ella is interested in integrating writing a oneshot with Phoenix
  • We'll take a look in to this in the future
• Rex is still conceptualising

Rex: Look into RPG playtest night

GM Workshop - July 29th or August 26th

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Rex will take this on, Valerie will also assist
• Panel display in a lecture theature, then go to Loft for Phoenix "making a oneshot" night

Rex, Valerie: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is out
  • Price has been adjusted to $7.50
• Strixhaven is kill!
• Marvel box will be here after pre-release, $9 per pack

FNoM - 19th of June @4pm

• This week!
• The next SNoM is the 19th of July, due to camp

Marvel Pre-release - 21st of June, 11am

• Marvel prerelease
  • June 21st
  • We can get 20 prerelease boxes
  • It will cost $80
• We have done the EMP and room booking!
  • We will do it Ezone for accessibility!
    • Giumelli Studios, room 207
• We won't do reservations for this one due to less interest
  • We could in future do sign ups as a google form

Precon League - Sem 2

• We should start looking into this...

Kynan, Nate: Cook on precon league

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Valerie will be in contact
  • No updates

Valerie: Contact Ash about deck instructions

Wargaming

Warhammer

Warhammer Tournament - 25th July

• We will need at least 2 people to be there on the day
  • Lucy and Nate
• 11th Edition releases in a few weeks
  • Lucy has now spoken to Matt
  • We're looking to do Saturday the 25th
    • EMP has been submitted
  • An exec will need to book Ezone (or wait for Lucy to get back)
    • Lucy is going to make sure security knows that we will be there at 8am/early ON PAPER

Lucy: Book Ezone for warhammer tournament

Blood Bowl

• Tokens need to be made
  • Lucy just needs to turn on their printer...
    • So busy...
    • And ankle? Broken... can't get into garage...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of week 1 sem 2
• No updates

Intro to Warmachine

• Ella and Lucy have had a chat with them!
  • They are willing to sponsor this event in part
  • We're looking to do a week in August
  • Early sem 2, will be perfect to advertise to freshers!
  • We have decided Ezone will be the best venue
• Lucy has put out an EOI in wargames to gauge intrest and potential dates
  • We may either have a raffle door prize or small freedbies provided to us!
• Ella will put out an EOI for this

Lucy: Contact people for Warmachine intro event

Collaborative Events

UniSFA Collab - Thursday 23rd of July

• It's genuinely cooking
• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, Thursday week 1
• Ezone movie and boardgames
  • Seems great!
  • Giumelli Suite or Ezone North
• We'll look into this closer to the date
• It's gonna be awesome

Major Events

Supanova - June 27th-28th

• Some GMs from Unigames will play on a stage at Supernova GMing oneshots!
  • Mani, Texas, and Winslade will GM there
• Check it out

Pixel Expo - August 15-16th

• Lucy has emailed about yes for our attendance
  • Lucy will be the primary contact
• Valerie will take this on along with Lucy
• It's so far away

Lucy, Valerie: Look into Pixel Expo

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)
• Reps from other clubs have been reached out to
• First meeting after camp?

Joint ~~Redacted~~

• Reps: Ella, Sophie, Valerie
• Reach out towards the end of holidays

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan, Kynan
• We will ponder it soon...

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Apollo, Ella
  • RSA
    • Lucy (head RSA), Apollo
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • Nate (not the same day as first aid), Ronan, Nate
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • James (driver), Chrome
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • Jackie (driver)
    • Leaf (driver), Apollo
• Anna, Sophie, and Kynan cannot attend
• 65 attendance maximum
  • 43+ tickets sold
  • We might need to lower max attendance, as we only have 7 committee members able to attend
    • It's probably calm
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Day tickets will be $60
• Early bird has closed!
• Alistair is willing to bring actual LARP weapons, we will be held liable for damage if they are damaged
  • This is reasonable
• Motion to refund two tickets for camp
  • Passes

Anna: Organise roster and drivers for camp

Fresher Zone

Fresher Campaigns

• EOI is out for fresher GMs!
  • Be a fresher GM... today!
  • Ronan will bump when timetables are out
• No updates

Reimbursements

• Done
  • $380.10 to Anna for food run
  • $506.40 to Valerie for book buy
• In Progress
  • 2 x $110 for camp ticket refunds
• Unsubmitted
  • None

Guild

Tenancy

• Our inspection has been!
  • Seemed pretty good!
  • They'll look into the carpet and sideboards
• No updates

SOCPAC Meetings

• There is a new SOC president
• Next meeting on the 30th of June
• Ella will go

Grants

• Sem 1 grant is due June 13th
  • It's done!
  • Apollo: "yeah!"

General Business

Gatekeepers

• Kynan has been trained as Gatekeeper
• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear
• We will do a Gatekeeper review during O-week meeting
  • A simple form will be sent out to Gatekeepers, asking if they'd like to continue being a Gatekeeper

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Our website is up!
  • It was an IP hosting issue
  • It's been on and off this week a bit
  • Our webkeepers are keeping an eye on it (<3)

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
  • It saves on pings and is very helpful to see what's going on
  • A weekly updates role and a channel? Wise
    • Ella is implementing it as we speak!
• Social posts are being schemed
• There was a reel!
  • It was very cool!
  • Brisket

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Ella, Valerie, Ronan: Work on social posts

Merch

• Lucy will organise semester 2 sticker competition
• Hoodie are being shipped!

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• The spaces is 265x390cm
• No updates

Sophie: Get rug options

Eunigames Playmats

• Order has been placed
• They have been dispatched! But...
• We have emailed and called them for updates
  • They were being held in customs, we gave them new information for an address we are able to retrieve them from
  • There will be a bit of a delay, it will be delivered to Valerie's house
  • We might be getting both sets of playmats? We will have to change the address of the second set
    • Potential second order will be clubroom sale
    • IF we get the second order, those who had already bought playmats will get them discounted (to $16)

Ella: Correspond with playmats

Table

• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
  • Might be worth reaching out just for the leg
    • $330 would be for just the leg
• We'll likely go for just the table leg repair
  • Will try to do over the holidays
• Ronan will reach out for availability
• No updates

Ronan: Look into table repair availability

Fridge

• The fridge is fine! It looks swish
• Stocking it is fine, we just can't put entire boxes of drinks in, but that's okay

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Paranoia (2023)
    • Vampire: The Masquerade 20th Anniversary Edition
    • Shadowrun 6e: Hong Kong
    • Pico:
  • Boardgames
    • Terraria
    • Lying Pirates
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
• We have been contact with Tactics to acquire the resources they have
  • Valerie picked up the available book buy games
  • Tactics has Paranoia, Shadowrun, and Terraria on backorder
  • Pico and Lying Pirates have been ordered from their publishers. Soon!

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Valerie has started cleaning the minis
• No updates

Donations

• No updates

General Maintenance

• Sleeving time
  • Valerie has gotten the sleeves!
    • There's like 2000 sleeves...

Food Runs

• A food run will happen soon! Tuesday next week?
  • We need snacks (yum)

Phoenix: Future/Past

• Theme: One Man's Trash
• 24th of June may be the date for the next Phoenix event
  • Theme: Rainy Day In
  • Ronan is running this
• The next Phoenix will be tied in with the GM Workshop!
• Ella would like the organise more focused workshops

Committee Business

Regulation changes

• No updates

Banking

• Square still having issues

Apollo: Do the square again

Approvals by Circular

• Motion to approve the use of the Unigames club card to acquire bookbuy purchases tomorrow, cost of $266
  • Passes
• Motion to approve $17 fee to change shipping address for playmats
  • Passes

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 3:00 pm

Close Section closed: 3:15 pm

Meeting Closed: 3:15 pm