Unigames Committee Meeting #16 - 17/06/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Elana
• Jasmine (via Discord)
• Brett

Apologies

• Gavin

Absent

• none

Meeting open: 3:07PM

Reports:

President's Report:

• I don't know if I've done any of my action items
• This morning was busy
• Mostly been dealing with camp

Vice-President's Report:

• Doing little bits of camp prep for events
• If people need help with things, I can help
• Unless I'm watching all of the MatPat livestreams of Five Night's at Freddies

Treasurer's Report:

• Account balance: $3456.38
• drops phone in toilet
• I spent 48 hours trying to get my phone fixed
• So that slowed down a lot of stuff
• Restore is in progress as we speak
• Many thanks to Gozz for doing a fix
• Did a food run with Gozz
  • It's large
  • $787.65
  • Approved by committee

Secretary's Report:

• I am becoming 3d printing master

Librarian's Report:

• Overdue items:
• I did the clark rubber run
• They don't sell perspex at clark rubber
• Been a bit out of it, but it's fine
• I've suspended all long-term borrowing because problems
• I decided I don't need to make a list because we're going to take all of them

Fresher Rep's Report:

• Still no news

• Amelia: Check who's alive

Past action Items:

Alaura:

• Make a spreadsheet of all attendees - doing
• Advertise final day of ticket sales - done
• Follow-up with people about day tickets - done
• Put up a carpool thread - done
• Do some preliminary research on new speakers - done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Amelia) - done
• DO A CLARK RUBBER RUN (along with Alistair, Amelia) - done

Aoibhinn:

• Be committee primarchs contact - done
• Put up the one-shot thread - done

Taylor:

• Find out whose problem the fridge is - done, it's ours
• Contact people who have requested GozzFundMe assistance - done
• Talk to Irene about broken exit sign - not done
• Go through constition after Camp (along with Donald) - it's not after camp yet

Donald:

• Add forms to database (free free to help) - not done
• Put up Magic advertising - probably not done
• Put new regulations on the website - not done
• Make form available - not done
• Go through constition after Camp (along with Taylor) - not after camp yet

Alistair:

• DO A CLARK RUBBER RUN (along with Alaura, Amelia) - done

Amelia:

• Contact Enviro department - not done
• Do a clark rubber for rubber backing for fridge and noodle replacement (along with Alaura) - done
• DO A CLARK RUBBER RUN (along with Alaura, Alistair) - done

Jasmine:

• Put up debate advertising - not done

Other:

• (SomeonefromLARP) Put up LARP advertising - not done
• (QuizPeople) Do the quiz - starting

Gatekeepers

• Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Had event, wasn't well atteneded, played all of the new games except Spirit Island
• Next one should probably be run during the day, after camp
• Week after camp

• Donald: Organise board games night

RPGs

• One-shot is tonight!
• GMs are Lewis and Winslade!
• nWoD as next system?

• Taylor: Send Elana list of nWod GMs

• Elana: Organise nWoD or Stars Without Number one-shot

Magic

• Next sealed league week has started
• But
• We have no WAR packs
• Donald can grab some tomorrow, but won't be able to get them to Uni until Wednesday
• Extending sealed league by a week until 1st July to account for Camp

Wargames

• Escalation is back on for people that want to
• Kyle is happy to help teach
• Contact Kyle to learn more

Fresher Campaigns

• RIP in exams freshers

Events:

Quiz Night [10th May]:

• Taylor: Do quiz night money calculations

• Just waiting on that

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Currently at 39 sign-ups, pretty good!

• Alaura: Double check with people who aren't staying the whole camp

• Alaura: Send numbers update to Manjedal

• Taylor: Do the camp shopping list

• Camp Finances
  • Numbers will go in today

  • Alaura: Make the attendee spreadsheet

  • Should be good money wise

  • Taylor: Check sales for Wednesday

  • Taylor: Sort out camp float

  • Taylor: Sort out snack voucher documentation

• Advertising:
  • Aoibhinn made a few posts
  • Quiz Night, Magic, LARP, Debating posts still need to go up

  • Alaura: Make a "what to bring" post

  • Quiz is being worked on
  • LARP should be good

• Committee needs to bring:

  • Speakers
  • Downloaded versions of stupid music to wake people up
  • Esky

  • Donald: Bring Teatowels

  • Taylor: Bring Knives

  • Alaura: Bring steel and knife sharpener

  • Amelia: Buy a ream of paper

  • Aoibhinn: Print charactersheets for one-shots

  • Firewood?

  • And my axe!
  • Committee plan:
  • Gozz's Car (food):
    • Taylor
  • Brett's Car (food):
    • Brett
    • Donald
  • Meeting at Coles Biford at (???11AM???)

  • Taylor: Set the time

  • Aoibhinn's Car (games+supplies):

    • Alistair
    • Aoibhinn
  • Amelia's Car (games+supplies):
    • Amelia
    • Alaura
  • Elana is in one of those cars
  • Arrive at Uni at 11AM
  • Leave from Uni at 1:30PM

  • Alaura: Check camp supplies

  • Alaura: Make a to-do list for start of camp

OGM

• @ Friday Week 1 at 1PM

• Alaura: Book the meeting at GFC

Winter Larp:

• We'll start organising this after Camp

Harry Potter LARP:

• Nothing else has happened

Guild

• FilAus Incident:

  • Still no reply from FilAus

• Tenancy allocations:

  • No updates

    Taylor: Talk to Irene about broken exit sign

Room Update:

• Speaker:

  • Alaura: Research new speakers

• Soft plastic recycling:

  • Email has bee drafted

  • Amelia: Contact Enviro department

• Gumtree:

  • The fridge is ours again
  • yay?

  • Taylor: Sort out the fridge

• Fridge Whiteboard:

  • Alistair has a plan

  • Alistair: Execute fridge plan / order 66

• Noodles:

  • We have foam for the pillar
  • Just needs to be attached

• Wargaming shelf

  • No updates

• Minis Box:

  • The box got knocked down, and some minis got damaged
  • Holiday problem

Reimbursements:

• Pending
  • Gozz: $787.65 for Food Run
  • Amelia: $62.80 for Clark Rubber run
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement

General Business:

• Archives:

  • We need a new archive instruction set

    • Donald: Make a new archive guide

  • Also, we need to move stuff from the google drive onto the archive

  • Alaura+Donald: Get together after camp to sort out archive

  • Alaura: Make an archive party event

  • Alaura: Do a sort on the google drive after camp

• Board games guide:

  • Low priority
  • People are still busy
  • After camp

• Food run:

  • Did one

• Large scale borrowing

  • Donald: Put new regulations on the website

  • Donald: Make form available

• Campus Toilets:

  • Action is still being taken

Meeting closed: 4:45PM

--

Action Items:

Alaura:

• Double check with people who aren't staying the whole camp
• Send numbers update to Manjedal
• Make the attendee spreadsheet
• Make a "what to bring" post
• Bring steel and knife sharpener
• Check camp supplies
• Make a to-do list for start of camp
• Book the meeting at GFC
• Research new speakers
• Get together after camp to sort out archive (along with Donald)
• Make an archive party event
• Do a sort on the google drive after camp

Aoibhinn:

• Print charactersheets for one-shots

Taylor:

• Send Elana list of nWod GMs
• Do quiz night money calculations
• Do the camp shopping list
• Check sales for Wednesday
• Sort out camp float
• Sort out snack voucher documentation
• Bring Knives
• Set the time
• Talk to Irene about broken exit sign
• Sort out the fridge

Donald:

• Add forms to database (free free to help)
• Organise board games night
• Bring Teatowels
• Make a new archive guide
• Get together after camp to sort out archive (along with Alaura)
• Put new regulations on the website
• Make form available

Alistair:

• Execute fridge plan / order 66

Amelia:

• Check who's alive
• Buy a ream of paper
• Contact Enviro department

Elana:

• Organise nWoD or Stars Without Number one-shot