Unigames Committee Meeting #16 - 19/06/2025,

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jack D
• Ash
• Ella
• Jack B

Apologies

• Jeremy
• Lucy

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:22 pm

Reports:

President's Report (Connor):

• CAMP TOMORROW WOOOO
• WE SO READY WE SO HYPE
• NBA Update: WILL THERE BE A GAME 7

Vice President's Report (Gen):

• put out some advertising
• got a tattoo
• been cooking w playmats
• did a great gtn cosplay
• weekly tumblr post

Treasurer's Report (Anna):

• grant has been submitted
• camp hype!!!
• the larp brainrot has got me in a chokehold…
• shirts are here!!

CommBank Account Balance: $4,046.10

Guild Account Balance: $10,391.68

Secretary's Report (Nene):

• camp is next week
• i've been doing whatever the opposite of putting in the hours is
• the monkeys paw curls except this time it's a good curl
• IM MR EMPLOYED

Librarian's Report (Jeremy):

• No report submitted
  • They in England

Fresher Rep's Report (Jack D):

• Kebabington rules, rest must drool
• Hype Nene for survey feedback, my goat
• Also hype Anna for hosting kebabs and Connor for buying and ash for being quality control
• Made a golgari commander deck for camp! Still need to pack...
• Anna still has not realised what 3 items are now missing from her house...

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • straight up quizzing it till 4 am last night
  • y'all ain't ready for the best meal ever on camp
  • buyshirt!!!!!!!?
  • need to start packing for camp
• Ella:
  • ♡ I'm president quizness... and I've stolen the kraggle
  • ☆ So much volunteer stuff gee louise </3
  • ♡ Cutting cloth cutting cloth cutting cloth
  • ☆ we got plaaaannyyyy time
  • ♡ Hype Ash for mulchly mulchly helping!!!
• Jack:
  • we megagame it up in here
  • i at meal
  • the rare joelington is in perth
• Lucy:
  • No report submitted
    • They in Donelly

Past Action Items:

• Connor:
  • Done
    • Do advertising for the upcoming Warhammer tournament
    • Contact other clubs to start organising Busy Bee
    • Update the camp cooking guide
  • Not done
    • Draft email to White Dwarf about general collaboration and friendship
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Advertising for BOTC
    • Follow up with maintenance about the leak in the Loft roof
    • Talk to Jackie about commissioning new playmats
  • Not done
    • Ponder the orb about Intro to Flesh and Blood
    • Look at storage solutions for Warhammer terrain
    • Advertise the Blood Bowl tournament
    • Ponder the orb about the Save the Chimps event (along with Frack)
    • Write the Gatekeeper training hand-over
• Anna:
  • Done
    • Get wood glue from Bunnings
• Nene:
  • In progress
    • Sort out the badges for assassins
  • Not done
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Organise the email inbox
• Jeremy:
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Look into how we would run an OPR/Indie Skirmish (along with Jack)
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers
• Frack:
  • In progress
    • Do up the fresher campaign feedback forms
    • Ponder the orb about the Save the Chimps event (along with Gen)
  • Not done
    • EMP and advertising for Good vs. Evil RPG One-shot
• Ash:
  • Done
    • Contact UWASCA about forming a subcom for a pouch making workshop
  • Not done
    • Make the guides and QR codes for the MtG club decks

• Jack:

  • Done
    • Look into how we would run an OPR/Indie Skirmish (along with Jeremy)
  • In progress
    • Make a mock-up of the Tactics poster
  • Not done
    • Advertising for Book Buy Boardgames

• Ella:

  • Not done
    • Find another way to contact PHPS
    • Put felt on the bottom of the new dice towers
• Lucy:
  • In progress
    • Refine the paintbrush care guide

Usual Suspects

Board Games

Blood on the Clocktower - Thursday the 26th of June @ 10am

• Advertising was put out
• 2 reserves currently, only 1 game happening

Book Buy Boardgames - Wednesday the 2nd of July @ 1pm

• Jack B will handle this
• We will have some of the games we're getting in the Book Buy in by then, so good time for the event
• He claims he will work on advertising during the meeting
  • He did and it looks very cute

Jack: Advertising for Book Buy Boardgames

Rise Boardgames - Monday the 21st of July @ 4pm

• Games about rising up, from slumbers or otherwise
• Games we could play:
  • Sky Team
  • Betrayal at Baldurs Gate (you build a house)
  • Flamecraft (you make bread (dough rises))
  • Junkart
  • Wingspan (birds fly)
  • Back to the Future (the card game)
  • High Society

Ella: Do EMP and advertising for Rise Boardgames

RPGs

Good vs. Evil RPG One-shot - 7th-13th of July

• Jack D can handle this one
• Good vs. Evil RPGs, like Masks

Frack: EMP and advertising for Good vs. Evil RPG One-shot

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Third box of Final Fantasy is out and proud for pride
  • Lesbian
• The fourth box might be taken to camp for a draft, to participate people will HAVE to pay in cash

MTG Precon League

• Ash is already planning for the next Precon League, creating new challenges
• Will hopefully be starting early in semester 2

MtG Club Decks

• Gibbi is still pondering the orb about a new club deck
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt, this will be done around the end of the month

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Pokemon Deckbuilding Workshop

• Will be after the 15th of July, so a while away

Intro to Flesh and Blood

• This will be pushed back to semester 2, and once we get the new decks in from the Book Buy
• Will be thought about after camp

Gen: Ponder the orb about Intro to Flesh and Blood

Wargaming

Warhammer Doubles Tournament - Sunday the 29th of June @ ~7am-6:30pm

• Lucy and Gen will be at the event to oversee it, Gen will have to leave early but Lucy will be there the whole time
• Advertising went out, a doubles format was decided on
• Ticket price is $40 for two people

Gen: Look at storage solutions for Warhammer terrain

Blood Bowl

Blood Bowl League

• It's the last round of finals
  • Thank you O Wise David II

Blood Bowl Tournament - Sunday the 13th of July @ 9am

• This will be an eleven's tournament, using the 3 clubroom mats we now have
• Gen will be present for the event and so will one of our Blood Bowl commissioners (Cam)
• We will be requesting people bring their own mat as we only have three
• Advertising will be put out once camp is over

Gen: Advertise the Blood Bowl tournament

Mini Painting Day

• Gen would like to run one on the week of the 7th of July, Monday, Wednesday or Thursday

Gen: EMP and advertising for the next Mini Painting Day

Gen: Make a poll for what day Mini Painting Day should be on

Trench Crusade Tournament

• The interest for this kind of event is apparently quite small compared to Trench Crusade
  • OPR is basically Warhammer, Trench Crusade is a fundamentally different game (and much easier too)
  • The company who makes it is better than Games Workshop (supports kitbashing and using whatever figures you have on hand)
• The only downside Jack can think of is that it's a bit gorier than a typical wargame
  • We can just put a trigger warning with advertising so people are aware
• In general, Trench Crusade is something we should support more in the clubroom!
• Also thank you David II for giving us more information on Trench Crusade
• This agenda item is changing from OPR/Indie Skirmish to Trench Crusade Tournament

Jack: Look into organising a Trench Crusade Tournament

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• Control now know how the game works, on the brink of being ready to run the trial game next week

Population Health Postgraduate Society

• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• They still have not emailed us back, Ella will try and contact them using other means

Ella: Find another way to contact PHPS

White Dwarf

• Gen went to White Dwarf and learned they used to run RPG events, but they stopped running them as no one wanted to stay back to run them
• They are happy for us to have posters and fliers in their store to advertise us and if people ask, they can recommend us
  • The only worry would be attracting too much of a non-university audience, which could be bigger than our capacity
  • Although this is a fun idea it's not something we're interested in right now, but we are always open to more collaborations and sponsorships

Connor: Draft email to White Dwarf about general collaboration and friendship

Major Events

Charity Vigil

• UCC has distributed the funds so we can give Circle Green the donation money
• Circle Green has been contacted about the donation, waiting to hear back

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Nene
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, Jeremy, and Lucy
  • Debates: Jack D and Nene
  • LARP: Connor and Jack D
  • One-shots: Jack B
  • Craft Night: Ella
• It's the final day to purchase tickets as we speak, sales ending at 6pm
• Erm, the badges....
  • None in the Monolith (from what Nene could see) so some were ordered, they were originally scheduled to arrive today (Thursday), now scheduled for tomorrow (Friday (the first day of camp))
  • Alternatives to badges are considered
    • Discord roles
    • Laminated medallions
    • Nene does some other shit to make them
• Cooking guide is finished

Nene: Sort out the badges for assassins

Fresher Zone

Fresher Campaigns

• Jack has made a draft for the feedback form
  • Nene and Gen gave some feedback, mainly about making sure the form isn't too personal or intrusive

Frack: Do up the fresher campaign feedback forms

O-Week stuff

• There will be another O-Day in the lead up to semester 2, we just don't know when it will be yet

Re-Fresher Re-Welcome - Thursday the 31st of July

• Don't need to do anything for it right now, just saving the space

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Gen

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• Will be making either pouches or dice trays (could also be a tray workshop)
• Ash has contacted them, UWASCA is discussing

Save the Chimps Charity Event

• Gen has actually been brainstorming this event
• Their suggestion is that we do a Bananagrams tournament that people pay to enter and the proceeds go to Save the Chimps

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $1,100.00 to Anna for Final Fantasy prerelease
• In progress
• Unsubmitted
  • $12.50 to Anna for Wood Glue

Guild

SOCPAC Meeting - Tuesday 24th of June @ 6pm

• It next week
• Nene can attend it online

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Still no updates on the leak in the roof

Gen: Follow up with maintenance about the leak in the Loft roof

Grants

• Anna submitted it
  • Anna the GOAT
• Haven't heard anything back

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen has almost finished the Gatekeeper training hand-over

Gen: Write the Gatekeeper training hand-over

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Unigames Discord

• As per Jeremy:
  • Discord server onboarding looks like either you just have every channel given to you but there's no way to list the channels and give them an add unless we make every channel role based which.. sounds awful
  • Might be better off to just either have people have "everything" by default OR put a little line in the welcome message saying to look at the channel directory
• We should give everyone access to all the channels and tell them in a welcome message that they can remove some if they're not interested
• Will be solved after camp

Busy Bee - Saturday the 12th of July

• It's a little under a month away
• Connor contacted the other Cam Hall clubs, only eSports has gotten back to us far

Room Updates

New Club Paints

• The new paints are currently in the Monolith, if you would like to use them please contact a Gatekeeper and they can get them out for you
• We will wait for Jeremy to come back so they can look into storage solutions

Shirt Order

• Shirts ready!
• Anna dripped tf outttt shes aura farming in the clubroom
  • Sheeeeesh!
• It is 22 dollars to come and collect your shirt, please come to the clubroom and talk to a Gatekeeper if you pre-ordered a shirt!

Eunigames Playmats

• Jackie prepared some sketches for us before she left for Donnelly
  • They look good so far!

Gen: Talk to Jackie about commissioning new playmats

Sponsorship Posters

• The Good Games Morley poster is up in the clubroom!
• Jack B will be making the Tactics poster
• He's made a couple.... but we might go back to the drawing board (literally)

Jack: Make a mock-up of the Tactics poster

Library

Sem 1 Book buy

• Games we haven't got yet:
  • 10 Tail Tangle
  • Another Flesh and Blood deck
  • Ironsworn
  • Rummy-O
• Games we're in the process of getting:
  • ARCs
  • Compile: Main 1
  • Gubs
  • Lancer TTRPG Core Rulebook
• Games we have:
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Fuego
  • Scum and Villainy

Painting the Blood Bowl Minis

• Cam said he'll come pick them up at some point and do them over the break

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back

Jeremy: See if we can make our own objective markers

Donations

• My Little Pony RPG book
  • Beloved Cameron Hall executive Jasmine is looking to donate their MLP RPG book
    • Motion to accept the donation of the My Little Pony RPG Book
      • Passes, not unanimously

Gen: Stamp and enter the MLP RPG book into the library

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy is working on the paintbrush care guide
• Ella will put felt on the bottom of the dice towers
• Wood glue was acquired

Ella: Put felt on the bottom of the new dice towers

Jeremy: Do general maintenance on the damaged library items

Lucy: Refine the paintbrush care guide

Food Runs

• Will be sorted out after camp

Phoenix: Future/Past

• The zines have been a topic of conversation in the clubroom and inspiring interest in the new edition this year
  • Yay!

Newsletter

• Might be a next week thing or might not be
• I swear I do one of these every month... Is it monthly or something?

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• Gen looked at the first aid kit, apparently the Guild looks at our first aid kit and updates it to regulations every 6 months
  • They last checked it in December, how nice of them
• We discuss having a ventalin puffer in our first aid kit
  • We are not legally allowed to buy one for the purpose of having it in a first aid kit, but we could happen upon one
  • The issue then becomes that you can't really have multiple people using it safely as you have to breathe into it, and we can't guarantee people don't have a million airborne diseases
  • We can bring one for camp and make sure our first aid people administer it and inform people if it has been used already

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Meeting closed 5:38 pm