Unigames Committee Meeting #17 - 04/07/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Luna
• Hannah
• Chris
• Connor
• David
• Everest
• Alistair

Apologies

• Gibbi

Absent

Meeting scheduled: 5:00PM

Meeting open: 5:15 PM

Reports:

President's Report (Emerald):

• congratualtions on wcamp
• we've all come down with camp related plague, which is kind of like a free vacations after camp
• i have so many documents to update after camp
• also i'm bussin it down sickxual style

Vice-President's Report (Jackie):

• i am a year older than the last time i wrote a committee report
  • editor's note: untrue
    • it literally is true i was 20 and now im 21
• happy with how well camp ran this year!
  • i have also been waking up at average mid day most days
  • um whoops!
• i made the quiz night discord
• thanks for the quiz night win birthday at camp and also the assassins revive
  • sorry to the 4 ppl i killed
    • (sorry connor for the psychological torture)
• i have been thinking about planning a cam hall busy bee

• also am minuting today (o7 gibson)

  Treasurer's Report (Texas):

• avoided camp covid

  • i have regular degular cold but this is not covid
• will be on a plane this time tomorrow
• things will need to be reimbursed while I'm away (camp food run and sleeves)
• went to joint meeting: "let's not have covid at our one"
• next meeting I'll be here at 4am
• stay safe get well soon
• $705.09 in grants!

• account balance: $9,562.87

  Secretary's Report (Gibbi):

• apologies due to plague

  Librarian's Report (Luna):

• Camp was super fun!

• Life outside of camp a lot less fun.
• Doctors appointment today seemed to go well though.

• Also haven't caught Covid again which is nice.

  Fresher Rep's Report (Hannah):

• still Covid free somehow

• camp was great and I enjoyed myself a lot

• otherwise I have done nearly nothing except get a lot of books and a paint by number thing

  Reports de la OCM (Chris, Connor, David, Everest):

• Chris:

  • plaguen't ratn't
  • tts shenanigans
  • camp sure was fun
  • celeste 100%* run in progress
• Connyah:
  • Camp was really fun, was a W time
    • Cooking jumper is no longer cooking jumper
    • Hope everyone’s staying safe n healthy
    • Belden Bing
• David:
  • Camp happened
    • Fortnite Juice
  • Not a plague rat
  • TTS is a thing again
  • ugghhhh

• Everest:

  • went to camp
  • uwa please accept my application to study (more)
  • did not go to joint camp meeting sorry
  • based for 5/5 ocms (incl frep shhh) no covid

    Immediate Past President's Report (Alistair):

• Alistair has attended: ==15.75/18== Meetings

• had a headache for 2 days and that was literally it
• except for being annoyingly infections and being unable to leave the house

Past action Items:

Emerald:

(with Jackie) Write up and put up RAT test and mask annoucnement - done

(with Jackie) Revamp Cooking guide and also put in start times - done

Jackie:

(with Emerald) Write up and put up RAT test and mask annoucnement - done

(with Emerald) Revamp Cooking guide and also put in start times - done

Put up debate posts for camp - done

Ethan:

Organise Charity Vigil Donation - not done

Chris:

Take a look at microscope - ongoing

ALL:

Scour thrift shops for large wooden spoons - not done, doesn't matter now

Usual Suspects

Board Games

• Next Bordgames Event - Thursday 07/07
  • the loft is finally booked
  • worth transitioning to an online event, considering maybe not enough people are gonna be out of iso for it?
  • if most people got tested on wednesday, they should be getting out of iso in time
  • if pivoting to TTS, consider a "prospective board games" night?
    • cons of TTS: paid game, might be good to run a prospective board game TTS night seperately and keep our main game night free
  • it seems that enough of our memberbase has TTS that a TTS night would still be good
  • Advertisement post to go up tonight
    • theme it as prospective playtesting of book buy suggestions
    • advertise that TTS is on sale in bundles till Fri 8th July > David: advertise board game night: tonight!

RPGs

• Microscope One Shot - Week of the 18/07
  • if our board game event goes well online, microscope should run well too
    • Josh is still happy to run microscope > Chris: look into microscope RPG

Future RPG Events

• Silly Rpgs over the holidays

• A DND one shot night as the first one shot night of the second semester

  Panto Unigames Collab Event

• Should check in with Panto again

  Emerald: text new panto prez about collab event

Chaosium Organised Play (Jack)

• Jack wants to know if committee has interest in facilitating a chaosium organised ttrpg event
  • basically a slightly extended form of a one shot night focusing on chaosium rpgs
  • involving a couple of oneshots over a couple of days
• doing this mid-week over study break sounds like a good idea
  • and gives us time to give notice to prospective busy gms
  • study week is 05/07 - 11/07, queens birthday is on 26/07
  • september is a busy month for us (rp 4 life + quiz,, maybe we should do it post exams (post camp) > Emerald: talk to Jack about Chaosium TTRPG Event

Magic: The Gavining

• SNOM 4 - Sunday 24/07
  • Gibbi is planning a SNOM in 2 weeks so everyone has time to get over plague > Gibbi: SNOM 4 EMP, Loft Booking, etc etc

Fresher Campaigns

• they're alive and well~

Upcoming Events:

Unigames Camp: Ichor & Incantations

• off the back of what me (jackie) and emerald have discussed, we believe we should offer anyone who is a close contact/has covid concerns a full refund.
• this has been included on both the info pack and sign up form.
• quick official motion to give Liz a full refund on their camp ticket
  • 10-0-0, motion passes unanimously > Jackie: refund Liz camp ticket
• feedback form should go out! > Jackie: put out camp feedback form
• manjedal emailed asking for feedback
  • we're going to heavily encourage a mattress change
  • they need to fix the sparker in the stove, or provide a stick lighter for people to use
  • we'll also wait for feedback to return from the form, and see if anything from there is worth passing on
  • planning to send them feedback back on monday
• emerald's thinking about rewriting the whole cooking guide - and switching to measured amounts assuming for 35 people (which is the average attendee amount we have)
  • having a tight and usable step by step cooking guide to be used in future years for future committee's > Emerald, Jackie: rework camp cooking guide
• emerald wants to consolidate the LARP games we tested this camp into our LARP guide
  • notes on healing, notes on how to adjust due to # of people > Emerald, David: rework LARP guide
• worth considering an events rework
  • things like when oneshots are had, how debates are organised, encourageing a time when character sheets are made
• texas & everest ask if a fire management guide would be a good idea
  • emerald will look into writing a short fire guide
• to quiz night judges: sort out a little camp quiz night handover pwease > Texas, Gibbi, Connor, Chris: little camp quiz night handover > Gibbi: post-camp meeting minutes

Far Future Events

Quiz Night [Early September]

• Jackie will be our Darkmittee rep
• Chris will be our lightmittee rep
• discord is up! > Jackie: organise whenisgood for Quiz Night

  PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

• had a meeting
• ucc needs a new rep
• they'll have a meeting while texas is away
• without feedback form consensus was not to have covid at joint and also make sure that we emphasise masks and not going if they are feeling sick/fresh from iso if possible to minimise the risk of this happening again
• Cowan and Texas will still hopefully be able to run camp w/o L2 SLT (sarc should be here in august and if not, fun little leigh meeting to give an exemption)

Uncharity vigil

Reimbursements:

• Approved
  • $1125 to Jackie for Camp deposit

• Pending

• Unsubmitted

  • X to Emerald for Camp food runs/snack run
  • 25ish$ to Texas for Sleeves

Guild:

• Got our sem grants: $705.09
• will be emailing cade for a breakdown > Texas: email Cade for a sem grant breakdown

Tenancy Meeting

• No updates

SOCPAC

-no updates

Missing Money

• No updates > Emerald: bump missing money to Guild

General Business:

Gatekeepers

• No new gatekeepers

  Webkeepers

• No new webkeepers

Room Update

Pinup Board

• Will be using vecro strips once we can be back in the room

  Air Conditioning

• WE HAVE A NEW ONE

• YIPPEE KAY YA YAY

  Table

• Nearly done!!

• yippee ki yai yay

  Jackie: pay for the rest of our table

  Things to hang

• Everest will bring in things to hang

Library

Book Buy

• We should organise our book buy meeting!
  • book buy meeting next week
  • submissions will be CLOSED on Sunday 10/7!
• Suggestions still open for ONE FINAL WEEK!

• LINK HERE

  Emerald: finish off book buy

  Sleeving Cards

• We got our sleeves

• We should test those
  • does the board game close if all the sleeves are on
  • do the sleeves fit > David: test card sleeves this week

Classification system

• No updates

Food runs

• we did a camp food run big babey

Webkeeping

• Putting a newsletter up this week > Gibbi: send a newsletter out this week

Committee Business

Charity Vigil - [16/04/2022 - 17/04/2022]

Gibbi: Organise Charity Vigil Donation

Meeting closed: 6:39 PM