Unigames Committee Meeting #17 - 1/07/2019

Attending

• Alaura
• Aoibhinn
• Donald
• Amelia
• Elana
• Colin
• Jasmine

Apologies

• Taylor
• Alistair

Absent

• none

Meeting open: 3:15PM

Reports:

President's Report:

• I have survived camp plague I think
• Though I haven't corrected my sleep schedule
• Camp was great
• Now that Camp's done, I guess I have to look at all of them "after camp" issues
• I looked at slime farms instead of looking at camp feedback. Whoops.

Vice-President's Report:

• Alaura can look after herself, I promise
• I sent a lot of emails during the UniSFA committee meeting
• I also joined a new campaign and am slightly sick

Treasurer's Report:

• Account balance: $1506.69
• RIP in sickness

Secretary's Report:

• I am sick
• Sick-retary
• Camp was very fun, 10/10
• I put up a board games night
• Also guys prerelease is happening
• Also ball has been dropped with sealed league, but that will be corrected today

Librarian's Report:

• Overdue items: Alistair (physically)
• So we need a new borrowing book
• That can happen today

Fresher Rep's Report:

• I done fucked my sleep schedule
• Anxiety is happening

Past action Items:

Alaura:

• Double check with people who aren't staying the whole camp - done
• Send numbers update to Manjedal - done
• Make the attendee spreadsheet - done
• Make a "what to bring" post - done
• Bring steel and knife sharpener - done
• Check camp supplies - done
• Make a to-do list for start of camp - done
• Book the meeting at GFC - not done
• Research new speakers - WIP
• Get together after camp to sort out archive (along with Donald) - later
• Make an archive party event - later
• Do a sort on the google drive after camp - later

Aoibhinn:

• Print charactersheets for one-shots - done

Taylor:

• Send Elana list of nWod GMs - not done
• Do quiz night money calculations
• Do the camp shopping list - done
• Check sales for Wednesday - done
• Sort out camp float - done
• Sort out snack voucher documentation - done
• Bring Knives - done
• Set the time - done
• Talk to Irene about broken exit sign - not sure
• Sort out the fridge - partially

Donald:

• Add forms to database (free free to help) - not done
• Organise board games night - done
• Bring Teatowels - done
• Make a new archive guide - not done
• Get together after camp to sort out archive (along with Alaura) - later
• Put new regulations on the website - nope
• Make form available - nope

Alistair:

• Execute fridge plan / order 66 - WIP

Amelia:

• Check who's alive - not done
• Buy a ream of paper - done
• Contact Enviro department - WIP

Elana:

• Organise nWoD or Stars Without Number one-shot - not done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• There is a board games event this Thursday at 12PM
• Be sure to come down!
• >Colin: Organise a new board games night for the week of the 15th
• Kate wants to donate a board game: The Hobbit, The Defeat of Smaug
  • Sounds good. Can we play it at the board games night this week?
  • >Aoibhinn: Send a reply to Kate

RPGs

• Aoibhinn will take over organisation of nWoD one-shot
• Happening next week
• >Aoibhinn: Contact GMs

Magic

• I got another box of WAR
• Next round of sealed league pairings will go up today
• Also: Prerelease this Sunday!
• Make sure to come down to that, it will be great!

Wargames

• Kyle has been doing polls
• They exist
• Escalation is at week 5

Fresher Campaigns

• Amelia has not checked in
• GMs probably have lost players, so another reallocation would probably be worth it

Events:

Quiz Night [10th May]:

• >Taylor: Do quiz night money calculations
• Still working on it
• Close to sorting it out

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Final numbers 43 [citation needed]
• 15 have given feedback so far
• Feedback sparknotes from Jasmine:
  • Most people gave it a 4 or 5 out of 5
  • Only one was a 3
  • Briefing:
    • Make a list of dot points to go through
  • Events:
    • Feedback for more "camp-like" events
      • Spotlight, Murder in the Dark, etc.
    • More nailed down schedule for one-shots
    • LARP was good
    • Assasins was good
    • Quiz Night:
      • Be more clear about what bribes are accepted and what the point values for everything is
    • Debates were generally good
      • Few people suggesting a timer on them to prevent them going too long
  • Venue
    • Very high praise for the venue
    • People who interacted with the manjedal staff had negative interactions generally
    • People liked the venue more than Lesch
    • Showers were real nice
  • Primarchs
    • >Alaura: Chat with Winslade about future scheduling
    • Many pieces of mixed feedback about primarchs
    • Many suggestions that it should be its own things
    • Alternatives:
      • Empires, run over many weeks and not at Camp
      • Mega-game-style, in the CCZ over a day
      • >Jasmine: Look into Unigames solo Mega-Game-esque events
  • Hygiene:
    • Some people got sick, suspicions were that dishes/cutlery wasn't washed properly.
    • Next time:
      • Have more signs up reminding people to use hot water when washing, and remind people to wash hands more often
  • >Alaura: Go through Camp feedback and begin writing a handover
  • Lots of feedback was discussed

OGM

• @ Friday Week 1 at 1PM
• >Alaura: Book the meeting at GFC
• >Alaura: Make an event for it

Winter Larp:

• >Everyone: Collect cardboard for making LARP armour
• Very casual LARP activites/tournament
• Weekend of week two, so that it's after club carnival

Summer LARP:

• Preliminary discussions with UniSFA about what to do with LARP are in progress, but no one has been assigned roles yet.

Guild

• FilAus Incident:

  • Still no reply from FilAus
  • >Alaura,Jasmine: Draft an apology

• Tenancy allocations:

  • No updates >Taylor: Talk to Irene about broken exit sign

Room Update:

• Speaker:

  • >Alaura: Research new speakers

• Soft plastic recycling:

  • Email has been drafted
  • >Amelia: Contact Enviro department
  • Also UniSFA does it as well, so we can maybe collaberate in that regard
  • >Amelia: Talk to Nadia about soft plastic recycling

• Gumtree:

  • Fridge has been purchased by Ed
  • Just need to be picked up

• Fridge Whiteboard:

  • Stronger magnets required

• Noodles:

  • We have foam for the pillar
  • Just needs to be attached
  • Need to get some double-sided tape

• Wargaming shelf

  • No updates

• Minis Box:

  • New IKEA boxes for the minis maybe?

• Campaign whiteboard

  • Needs to be refreshed
  • Is going to be re-writted tonight

Reimbursements:

• Pending
  • Donald: $150 for War of the Spark booster box
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement

General Business:

• Discord:

  • Committee needs to use the discord more
  • Colin is now a discord admin

• Archives:

  • >Donald: Make a new archive guide
  • Also, we need to move stuff from the google drive onto the archive
  • >Alaura+Donald: Get together after camp to sort out archive
  • >Alaura: Make a whenisgood for the archive party event
  • >Alaura: Do a sort on the google drive after camp

• Board games guide:

  • Now that camp is over, Colin is happy to put more of a concerted effort into it

• Food run:

  • We got stuff for the moment
  • We do need water

• Large scale borrowing

  • >Donald: Put new regulations on the website
  • >Donald: Make form available

• Campus Toilets:

  • Action is still being taken

Meeting closed: 5:12PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book the meeting at GFC
• Make an event for it
• Draft an apology (along with Jasmine)
• Research new speakers
• Get together after camp to sort out archive (along with Donald)
• Make a whenisgood for the archive party event
• Do a sort on the google drive after camp

Aoibhinn:

• Send a reply to Kate
• Contact GMs

Taylor:

• Do quiz night money calculations
• Talk to Irene about broken exit sign

Donald:

• Add forms to database (free free to help)
• Make a new archive guide
• Get together after camp to sort out archive (along with Alaura)
• Put new regulations on the website
• Make form available

Amelia:

• Contact Enviro department
• Talk to Nadia about soft plastic recycling

Jasmine:

• Look into Unigames solo Mega-Game-esque events
• Draft an apology (along with Alaura)

Other:

• (Colin) Organise a new board games night for the week of the 15th
• (Everyone) Collect cardboard for making LARP armour