Unigames Committee Meeting #17 - 26/06/2025

tags: committee meeting 2025

Attending

• Gen
• Anna
• Nene
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Connor
• Jeremy

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:05 pm

Reports:

President's Report (Connor):

• CAMP WAS FYE, ty everyone for coming theoughhh
• Now in Melbourne, saw Crit Role live, and then met Taliesin on the street
  • zany emote removed for minutes purposes
• NBA Update: ggs Thunder

Vice President's Report (Gen):

• no BotC :<
• did painting day emp
• holy shit gatekeeper training guide done
• go vote for triple j top 100 Australian songs
• weekly tumblr post

Treasurer's Report (Anna):

• camp was genuinely so much fun thanks to everyone who came <33
• shirts are here! remember to grab one if you ordered one
• literally nothing else of note has happened

CommBank Account Balance: $4,661.50

Guild Account Balance: $8,170.24

Secretary's Report (Nene):

• camp was so fun thanks to everyone who came along and to everyone who helped : )
• i'm being an effective member of committee again
• the google drive hates to see me coming
• ow my back ow ow

Librarian's Report (Jeremy):

• No report submitted
  • They in the Netherlands

Fresher Rep's Report (Jack D):

• survey sent out! Go respond to it and remember to message me pleaseeeeee
• pimp chimpin it
• camp was actually so much fun, LARP was a tragedy but it be what it be sometimes
• den of wolves Boutta be so fire
• Nene left me to die in the bronx in 89

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • camp went well! Ty to conar and jarris for treating my finger XD
  • have moved into a new place since last meeting
  • not much else has happened, camp was busy ngl
  • Nene stole 50 dollars from me in the parking lot to go to crown casino
• Ella:
  • ♡ We camped it up!! Happy pride!! I did all craft night and wrote mulch quiz and did mulch kitchen
  • ☆ Every single person ever should get a hype for being so so cool, you guys pulled it all off!! Amazing!! Good job everyone!!!!
  • ♡ Goodbye civilisation again
  • ☆ HYPE CONNOR FOR EATING PAPER!!!!
• Jack:
  • i got back from camp and downed an entire bottle of malibu
  • its that kinda week ig we are rollin with the punches
  • speaking of nene beat me up over late advertising again
• Lucy:
  • Yippee!! Camp was fun, my back is bruised tho beds hurt
  • 300 trips up and down the stairs with the library help
  • Uhhh I’ve been away for a whole week

Past Action Items:

• Connor:
  • Not done
    • Draft email to White Dwarf about general collaboration and friendship
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Make a poll for what day Mini Painting Day should be on
    • Write the Gatekeeper training hand-over
  • In progress
    • EMP and advertising for the next Mini Painting Day
    • Ponder the orb about the Save the Chimps event (along with Frack)
    • Talk to Jackie about commissioning new playmats
  • Not done
    • Ponder the orb about Intro to Flesh and Blood
    • Look at storage solutions for Warhammer terrain
    • Advertise the Blood Bowl tournament
    • Follow up with maintenance about the leak in the Loft roof
    • Stamp and enter the MLP RPG book into the library
• Nene:
  • Done
    • Sort out the badges for assassins
  • In progress
    • Organise the google drive
  • Not done
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • Not done
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers
    • Do general maintenance on the damaged library items
• Frack:
  • Done
    • Do up the fresher campaign feedback forms
  • In progress
    • Ponder the orb about the Save the Chimps event (along with Gen)
  • Not done
    • EMP and advertising for Good vs. Evil RPG One-shot
• Ash:
  • Not done
    • Make the guides and QR codes for the MtG club decks
• Jack:
  • Done
    • Advertising for Book Buy Boardgames
  • In progress
    • Look into organising a Trench Crusade Tournament
    • Make a mock-up of the Tactics poster
• Ella:
  • Done
    • Find another way to contact PHPS
  • Not done
    • Do EMP and advertising for Rise Boardgames
    • Put felt on the bottom of the new dice towers
• Lucy:
  • In progress
    • Refine the paintbrush care guide

Usual Suspects

Board Games

Blood on the Clocktower - Thursday the 26th of June @ 10am

• It didn't happen!
• Not enough people signed up
• We will likely run another one once semester is back (maybe week 4 or 5)

Book Buy Boardgames - Wednesday the 2nd of July @ 1pm

• Advertising was put out today
• It's next week!

Rise Boardgames - O-Week, Wednesday the 16th of July @ 4pm

• Games about rising up, from slumbers or otherwise
• Games we could play:
  • Sky Team
  • Betrayal at Baldurs Gate (you build a house)
  • Flamecraft (you make bread (dough rises))
  • Junkart
  • Wingspan (birds fly)
  • Back to the Future (the card game)
  • High Society
• As of editing these minutes Nene found out they got the dates wrong and so we had this boardgame event in an RPG week :(
• Previously it would've been held on Monday the 21st of July at 4pm, it is now being changed to Wednesday the 16th of July at 4pm
  • Nene will be going to hell for this so it's all okay

Ella: Do EMP and advertising for Rise Boardgames

RPGs

Good vs. Evil RPG One-shot - Saturday the 12th of July

• Jack D can handle this one
• Good vs. Evil RPGs, like Masks
• Will likely have 2 GMs

Frack: EMP and advertising for Good vs. Evil RPG One-shot

UniSFA RPG Collab - Week 1, 21st-27th of July

• Probably a combination of a trope talk and RPG night

Gen: EMP and advertising for UniSFA RPG Collab

PBtA One-shot Night - Week 3, 4th-10th of August

• Will be after O-Day in Week 2 as this is a big hallmark event for us in sem 2

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Third box of Final Fantasy almost dead, Tarkir box will be put out once it dies

SNoM - Sunday the 6th of July @ 11am

• A bit short notice, but EMP and advertising will be put out ASAP

Anna: EMP for SNoM

Ash: Advertising for SNoM

Final Fantasy Draft - O-Week, Tuesday the 15th of July

• Date might be changed, but it's this for now
  • Also probably sometime in the afternoon
• Limit of 10 people, would cost $30 to participate
• This is to see how many people are interested in drafts in general

Ash: EMP and advertising for FF Draft

MTG Precon League

• Potentially starting in week 3 or 4
• Could also be an inter-uni collaboration with Tabletop ECU
• Would likely be held in the CCZ or EZONE, as they're more accessible and have more rooms/space available

Ash: Follow up with Tabletop ECU about whether they'd like to participate in Precon League

Ash: Put up poll for what day Precon League should be on

MtG Club Decks

• Gibbi is still pondering the orb about a new club deck
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt, this will be done around the end of the month

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Pokemon Deckbuilding Workshop

• Will be after the 15th of July, so a while away

Updating the Club Pokemon Decks

• Currently the decks are playable, just out of standard (they fit the rotation before this one, went out of standard in April)
• Have been putting off updating them until there was more time for decks to get established and widely played
• Now that it's been a bit we can start looking at them, maybe once Jeremy gets back, but Nene will start investigating sooner

Nene: Ponder the Club Pokemon Decks

Intro to Flesh and Blood

• This will be pushed back to semester 2, and once we get the new decks in from the Book Buy
• Will be thought about after camp

Gen: Reach out to people about Intro to FaB

Wargaming

Warhammer Doubles Tournament - Sunday the 29th of June @ ~7am-6:30pm

• Lucy and Gen will be at the event to oversee it, Gen will have to leave early but Lucy will be there the whole time
• Ticket price is $40 for two people
• It's this weekend!
• Currently have 5 teams signed up (so 10 people participating)
• We should also move our wargaming communications to somewhere more centralised so more committee members and others can see the details that go into tournaments
  • Likely in a server for this purpose or in specialised channels in the Unigames server

Gen: Sort out the communications for wargaming

Gen: Look at storage solutions for Warhammer terrain

Blood Bowl

Blood Bowl League

• It's the last round of finals still

Blood Bowl Tournament - Sunday the 13th of July @ 9am

• This will be an eleven's tournament, using the 3 clubroom mats we now have
• Gen will be present for the event and so will one of our Blood Bowl commissioners (Cam)
• We will be requesting people bring their own mat as we only have three
• Advertising will be put out soon
• Nix came to us and asked if we could provide medals for the tournament, not just for winners but also medals for sportsmanship, best painting, etc
  • Because this is a free event, introducing medals would mean that we budget for it and automatically lose money
    • Unless, of course, we make it a ticketed event
    • Or Nene do badges like they did for assassins

Gen: Advertise the Blood Bowl tournament

Nene: Organise badges for the Blood Bowl tournament

Mini Painting Day - Monday the 7th of July @ 10am

• It will be Monday the 7th
• Gen has done the EMP, advertising will be out soon

Gen: Advertising for the next Mini Painting Day

Trench Crusade Tournament

• The interest for this kind of event is apparently quite small compared to Trench Crusade
  • OPR is basically Warhammer, Trench Crusade is a fundamentally different game (and much easier too)
  • The company who makes it is better than Games Workshop (supports kitbashing and using whatever figures you have on hand)
• The only downside Jack can think of is that it's a bit gorier than a typical wargame
  • We can just put a trigger warning with advertising so people are aware
• In general, Trench Crusade is something we should support more in the clubroom!

Jack: Look into organising a Trench Crusade Tournament

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• Trial game will be done this Saturday
  • They prepping

Population Health Postgraduate Society

• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• Ella tried to contact them again, we will see if they respond this time

Ella: Find another way to contact PHPS

White Dwarf

• Gen went to White Dwarf and learned they used to run RPG events, but they stopped running them as no one wanted to stay back to run them
• They are happy for us to have posters and fliers in their store to advertise us and if people ask, they can recommend us
  • The only worry would be attracting too much of a non-university audience, which could be bigger than our capacity
  • Although this is a fun idea it's not something we're interested in right now, but we are always open to more collaborations and sponsorships

Connor: Draft email to White Dwarf about general collaboration and friendship

Major Events

Charity Vigil

• Circle Green has been contacted about the donation, waiting to hear back

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• It happened!
• Attendance: ~38
• Feedback form has been put out, we'll wait a little bit longer and discuss it next week
• Committee are also encouraged to submit their own feedback to the form
• Nene sorted out the badges for assassins, they looked pretty good in their opinion
  • And some other peoples opinions
• Anna is calculating potential refunds, we also have the invoice to pay

Anna: Go through the refunds for Lasers and Lances Camp

Anna: Sort out the camp invoice

Fresher Zone

Fresher Campaigns

• Feedback form was sent out, no responses yet
  • Please do respond!
• Fresher campaigns edition 2 are being started now

Frack, Gen: Start organising GMs for Fresher Campaigns

Frack: Send a message to Fresher GMs to tell them to encourage their players to respond to the feedback form

O-Day 2 - Week 2, Tuesday the 29th of July @ 11-2

• O-Day 2 has been announced for week 2 of semester 2
• Not like a regular O-Day, described as being more like a club carnival
• Other events are happening on the day aside from O-Day
• Gen has signed us up for it
• We will sort out who can be there once we have our timetables

Re-Fresher Re-Welcome - Week 2, Thursday the 31st of July

• Don't need to do anything for it right now, just saving the space

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Gen

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• Will be making either pouches or dice trays (could also be a tray workshop)
• Ash has contacted them, UWASCA is discussing

Save the Chimps Charity Event

• Gen has actually been brainstorming this event
• Their suggestion is that we do a Bananagrams tournament that people pay to enter and the proceeds go to Save the Chimps

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $12.50 to Anna for wood glue
  • $661.37 to Clarice for camp food runs
  • $73.10 to Ella for camp snack run
  • $890.83 to Connor for camp food runs
  • $122.84 to Anna for Bunnings run
  • $12.00 to Ella for camp mince
• In progress
  • $72.00 to Eilidh for camp firewood
• Unsubmitted
  • $11.25 to Jackie for camp koftas
  • $9.23 to Jasmine for camp onions

Guild

SOCPAC Meeting - Tuesday 24th of June @ 6pm

• Nene attended on Tuesday
• Golden ticket reimbursements are being processed on the 30th of June
• They're fixing some issues with the Guild Website, mainly SOC and Club Resources Pages
• A How-To-Club Guide is being worked on, already about double the content in the new version
• Sem 2 O-Day is happening on the 29th of July (Tuesday Week 2)
  • Will be like a Club Carnival, not like an O-Day, multiple events happening throughout the day
  • Also hosting a UWA's Got Talent on the same day
    • Prizes: 1st place $200 Tav voucher, 2nd place $100 Tav voucher, 3rd place $50 Tav voucher
• Sem grants have been processed, we should receive an email this week with our results
• Next round of grants will be SPG 2, due on Friday 29th of August
• Tenancy updates
  • Rhitika is chasing up about the Cam Hall lockers literally every day, hoping for an answer this week about what lockers are being replaced, etc
  • Everyone did good on inspections

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Still no updates on the leak in the roof

Gen: Follow up with maintenance about the leak in the Loft roof

Grants

• We'll likely hear back this week or next week
• Cap will be $500 though, apparently

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen FINISHED the Gatekeeper training hand-over
  • Their action item from April
  • They will send it out for review after the meeting
• It will still probably be an exec only thing for training Gatekeepers

Everyone: Review the gatekeeper training hand-over

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Unigames Discord

• As per Jeremy:
  • Discord server onboarding looks like either you just have every channel given to you but there's no way to list the channels and give them an add unless we make every channel role based which.. sounds awful
  • Might be better off to just either have people have "everything" by default OR put a little line in the welcome message saying to look at the channel directory
• We should give everyone access to all the channels and tell them in a welcome message that they can remove some if they're not interested

Nene: Give everyone access to all the channels in the discord

Busy Bee - Saturday the 12th of July

• It's in two weeks, has been organised and announced

Room Updates

New Club Paints

• The new paints are currently in the Monolith, if you would like to use them please contact a Gatekeeper and they can get them out for you
• We will wait for Jeremy to come back so they can look into storage solutions

Shirt Order

• Shirts ready!
• It is 22 dollars to come and collect your shirt, please come to the clubroom and talk to a Gatekeeper if you pre-ordered a shirt!

Eunigames Playmats

• Is there anything we want included on the playmats?
  • Small details like the MtG cards on the old one
  • The year number hidden in the art somewhere
  • "Unigames dragon"

Sponsorship Posters

• Jack B will be making the Tactics poster
• He's made a couple.... but we might go back to the drawing board (literally)

Jack: Make a mock-up of the Tactics poster

Kettle

• We discuss whether to get a kettle
• There are a lot of good points brought up but we eventually decide we probably don't need one
  • The tap is upstairs, we have a microwave which can be used for cup noodles, UniSFA has a kettle, also the Ref has microwaves and hot water
    • We will instead look at getting a hot plate and/or blackstone grill installed in the carpet tiles, fire Uncharity stretch goal there

Library

Sem 1 Book buy

• Games we haven't got yet:
  • 10 Tail Tangle
  • Another Flesh and Blood deck
  • Ironsworn
  • Rummy-O
• Games we're in the process of getting:
  • Compile: Main 1
  • Gubs
  • Lancer TTRPG Core Rulebook
• Games we have:
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Fuego
  • Scum and Villainy

Gen: Stamp and enter ARCs into the library

Gen: Reach out to Jeremy about the status of book buy games

Painting the Blood Bowl Minis

• Cam said he'll come pick them up at some point and do them over the break

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back

Jeremy: See if we can make our own objective markers

Donations

• My Little Pony RPG book
  • Have accepted the donation, just need to steal it from Jasmine

Gen: Stamp and enter the MLP RPG book into the library

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy is working on the paintbrush care guide
• Ella will put felt on the bottom of the dice towers

Ella: Put felt on the bottom of the new dice towers

Jeremy: Do general maintenance on the damaged library items

Lucy: Refine the paintbrush care guide

Food Runs

• We brought a bunch of stuff back from camp
• But we don't have any ice cream sandwiches

Phoenix: Future/Past

• Need to organise an event for July soon, Nene think about it
  • It'll probably work so that each Phoenix workshop night is on the last (insert day of the week) of every month or something
• We've had a Phoenix-inspired one-shot night pitched to us, based on the TTRPGs that appear in Phoenix

Nene: EMP and advertising for a Phoenix workshop

Newsletter

• It'll be done and out this weekend
  • Or maybe it won't be cause Nene has work and is going to Supanova teehee....

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Anna: Start working on the ABN

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• Guild has checked and refilled our first aid kit. Yay!
• Nene's been working on organising the google drive again

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Meeting closed 5:15 pm