Unigames Committee Meeting #18 - 02/07/2020

Attending

• Alistair
• Taylor
• Jackie
• Emerald
• Alice
• Ash
• Gwen
• Josh

Apologies

• Autumn
• Kyle

Absent

Meeting scheduled: 5:00pm

Meeting open: 5:15pm

Reports:

President's Report (Alistair):

• I have all the certifications now!
• Went to Taylor's yesterday to do a bunch of camp things
• Have been playing LoU2, trying to catch up to Emerald

Vice-President's Report (Taylor):

• Welcome to the room for execs and with names not starting with A (JET)
• Ghost quiz is in progress, also started actually writing a handover for cam hall quiz night so that's fun
• Went to camp meeting
• Worked on Camp EMP with Alistair and Merlin
• Have been working on the Camp 2020 Budget for the last 3 hours it's a fucking time
• Tenancy consumes my brain
• Enjoying being awake at the same time as the sun
• Finished She-Ra, it made me cry

Treasurer's Report (Jackie):

• i'm at a cool fun place (emerald and taylor's place)
• 3 execs in one place what will we do
• been doing 2019 camp budget review in prep for 2020 camp
• i interpreted a whole ass spudshed receipt that barely had any letters on it (insert applause)
• my birthday party happened but that's about all i did last week
• WAIT HOLY SH//T OUR ODAY GRANTS CAME IN??
• we got $338 in oday grants!
• account balance: $1,831.57
• cash on hand: $21

Secretary's Report (Autumn):

• Missing this week 😭

Librarian's Report (Emerald):

• AUTUMN HAS BEEN TURNED TO JOCKMITTEE, 5/10 members remain
• ghost camp is happening, come to ghost camp will be fun!
• i have also been witness to non ghost camp happening
• last of us 2 presidential update: the girls are fighting (zombies)!!

Fresher Rep's Report (Alice):

• Freshers are alive.
• Fresher campaigns.. exist.
• Ghost camp.. is a thing.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • just hanging
  • come to Ghost Camp uwu
• Gwen:
  • Still don’t possess a computing device 😞
• Josh:
  • I’ll probably be listening in but unable to talk, so if someone could help me out
  • reached out to Neville and she has made some great stuff in the past. I think the best way to structure an event would be to have everyone follow the same step by step instructions. Should be fun
• Kyle:
  • Apologies my wife has work
  • Im up to the last stages of finishing my tesseract vault
  • people are excited to get back to playing mordheim

Past action Items:

Taylor:

Orchestrate ghost camp!! (along with Emerald, Alice) - quiz ongoing Review subcommittee regulations - not done Look into getting the constitution on the website updated (along with Autumn) - information has been given Consider constitutional changes - things have been considered

Jackie:

Look into Halloween 2019 - JArcus has been busy

Autumn:

Look into getting the constitution on the website updated (along with Taylor) - in progress

Emerald:

Orchestrate ghost camp!! (along with Taylor, Alice) - done

Alice:

Orchestrate ghost camp!! (along with Taylor, Emerald) -d one

Kyle:

Organise distribution of unigames dice - ongoing

Josh:

Contact Amy Neville about a UWASCA collab - done

Usual Suspects

Board Games

• Board games tomorrow as part of Ghost Camp!

RPGs

• Oneshots on Saturday as part of Ghost Camp!!
• ASOIF oneshot?
• We try and run through the things we haven't done yet this year >Emerald: Contact GMs for ASOIF

Magic

• No magic is a part of Ghost Camp :(

Wargames

• New edition can be preordered from July 11th
• Hit the shelves July 25th

Fresher Campaigns

• They exist and are going pretty well
• They've revived after the exam period
• Some new people may have signed up

Events:

Halloween 2019:

• No updates as of yet

[REDACTED] 2020: Ghost Camp [3/7 - 5/7]:

• Starts tomorrow evening with boardgames!
• Oneshots on Saturday night
• "Quiz Night" on Sunday
• Emerald has been thinking of ways to implement Goose LARP
  • Discord maybe? Self contained using a "Goose" role
  • Quests posted hourly throughout a period

Quiz Night

• No updates on this Quiz
• Taylor has been going over the handover

Joint REDACTED [20/11-23/11]

• EMP is almost complete
• Itinerary has been drafted up and shared
  • No one has a problem with how its currently set
• Buying back snacks after the camp
  • We need to inform the subcom what things we'd be willing to buy back and for how much >Jackie: Get a copy of the Price List for the camp subcommittee
• We also need to provide a list of banned members from Unigames

Alistair: Compile the banned member list for camp

Other Events

• Relay for Life is running!
  • It's set to occur October 10-11
• By extention Roleplay 4 Life can also occur as usual!
  • Would likely occur at the end of September

Room Update:

• We might get back in soon!
• It sounds like we're waiting on the university now as opposed to Guild

Reimbursements:

• Pending:
  • Emerald: $84.73
  • Kyle: $158.67
  • Jackie: -$21
  • Autumn: -$34.79

Guild:

• Special Projects Grants

  • Weird things have been going on
  • Not sure if we need to resubmit things or not?

• O Day Grants came through

  • We got $338
  • Need to ask around to see if that is high or not

• Taylor's Guild Sense tingled last week and was correct

  • Tenancy reallocations are recommencing on Monday
  • We're planning to meet with the other clubs to refresh on all the things
  • Alistair and Taylor are going to meet up seperately to go over the appeal and resend it
  • Might be worth it to try set up a meeting with Jacob to discuss how banned members would work in a shared clubroom
    • Being banned from one club would effectively ban you from both

Alistair: Go over appeal and tenancy things with Taylor Alistair: Email Jacob cc UniSFA re banned members in shared room

General Business:

UWASCA Collab

• Being organised
• Thinking of ways to make an event run
• Perhaps a everyone follows along to the same instructions type thing

Webkeeping

• The ProfComp people are asking for projects again
• We can theoretically subject another group to our demands of Ao3
• Last years was not good but another group might do a better job

Taylor: Submit an application for ProfComp

Unigames Dice

• Kyle is in the process of distributing

Constitutional Changes

• No progress as yet

First Aid Course

• Jackie, Alice, Gwen and Ash are all interested in doing this
• 3 non camp subcom people should be fine

Jackie: Organise the First Aid course as part of camp

Meeting closed: 5:55pm

--

This Week's Action Items: Alistair:

Compile the banned member list for camp Go over appeal and tenancy things with Taylor Email Jacob cc UniSFA re banned members in shared room

Taylor:

Review subcommittee regulations Consider constitutional changes Submit an application for ProfComp

Jackie:

Look into Halloween 2019 Organise the First Aid course as part of camp

Autumn:

Look into getting the constitution on the website updated (along with Taylor)

Emerald:

Contact GMs for ASOIF

Kyle:

Continue distribution of unigames dice

Josh:

Continue planning UWASCA collab