Unigames Committee Meeting #18 - 03/07/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jack D
• Ash
• Jack B
• Lucy

Apologies

• Jeremy
• Ella

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:06 pm

Reports:

President's Report (Connor):

• Idk man I was at Melbourne then got sick
• Contacted people about camp refunds
• NBA Update: DAME GOT WAIVED?

Vice President's Report (Gen):

• been cooking on unisfa collab and starting to look into f&b again
• did some awesome advertising for blood bowl and for mini painting day
• called maintenance (again) (again)
• entered mlp book and arcs into library and ordered one of the first strike decks
• attended quiz night subcom meeting
• attended the start of the doubles tourney and helped run book buy boardgames
• submitted the eoi for relay for life
• finally have ideas for save the chimps!
• helped with organisation of fresher campaigns sem 2 and refresher rewelcome
• weekly tumblr post

Treasurer's Report (Anna):

• grant? results
• been straight up spreading it and by it i mean sheets
• who knew being a treasurer meant excel…
• i probably did more but i forgot

CommBank Account Balance: $3,147.00

Guild Account Balance: $8,170.24

Total Balance: $11,317.24

Secretary's Report (Nene):

• i do newsletter
• i change discord
• i do emp
• i go to work
• i get good at drawing

Librarian's Report (Jeremy):

• No report submitted
  • They in Czech Republic
    • Probably cause of their Czech-ered past.....

Fresher Rep's Report (Jack D):

• work experiencing
• created banging advertising for good vs evil (and got some banger gms)
• emp and advertising (but hasn’t sent ad) for refresher rewelcome
• sent out gm eoi for fresher campaigns season 2
• anyone else ever get the urge to do an alt history Cold War campaign? Just me?
• Nene pushed me off a mountain during an expedition then told the rest of the team that I had tragically perished

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • snomington advertising out
  • email to ggs for edge of eternity pre release has been sent
  • communicated with tabletop ECU regarding precon league
  • Nene took down the WiFi at my house
• Ella:
  • ♡ Contacted phps!!
  • ☆ EMP submitted and resubmitted for RISE BOARDGAMES, advertising will be cooking and boiling
  • ♡ you guys are gonna miss me so mulch, and will definitely loooove the photos I'll send
• Jack:
  • those who sleep
  • we forting it up at book buy boardgames
  • i'm enabling jouglas to kill thousands and thousands of people
    • megagame
• Lucy:
  • Painting guide, mostly guided
    • actually guided now
  • Helped supervise Warhammer tourney, tickets ticketed (thanks Gen!)
  • I was meant to be in a different country by now but uhhhhhhhhh

Past Action Items:

• Connor:
  • Not done
    • Draft email to White Dwarf about general collaboration and friendship
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Reach out to people about Intro to FaB
    • Advertise the Blood Bowl tournament
    • Advertising for the next Mini Painting Day
    • Start organising GMs for Fresher Campaigns (along with Frack)
    • Ponder the orb about the Save the Chimps event (along with Frack)
    • Follow up with maintenance about the leak in the Loft roof
    • Stamp and enter ARCs into the library
    • Reach out to Jeremy about the status of book buy games
    • Stamp and enter the MLP RPG book into the library
  • In progress
    • EMP and advertising for UniSFA RPG Collab
  • Not done
    • Sort out the communications for wargaming
    • Look at storage solutions for Warhammer terrain
• Anna:
  • Done
    • EMP for SNoM
    • Go through the refunds for Lasers and Lances Camp
    • Sort out the camp invoice
  • In progress
    • Start working on the ABN
• Nene:
  • Done
    • Give everyone access to all the channels in the discord
  • In progress
    • EMP and advertising for a Phoenix workshop
    • Organise the google drive
  • Not done
    • Ponder the Club Pokemon Decks
    • Organise badges for the Blood Bowl tournament
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
• Jeremy:
  • Not done
    • Get magnets for the Blood Bowl minis
    • See if we can make our own objective markers
    • Do general maintenance on the damaged library items
• Frack:
  • Done
    • EMP and advertising for Good vs. Evil RPG One-shot
    • Start organising GMs for Fresher Campaigns (along with Gen)
    • Ponder the orb about the Save the Chimps event (along with Gen)
  • Not done
    • Send a message to Fresher GMs to tell them to encourage their players to respond to the feedback form

• Ash:

  • Done
    • Advertising for SNoM
    • Follow up with Tabletop ECU about whether they'd like to participate in Precon League
  • In progress
    • Make the guides and QR codes for the MtG club decks
  • Not done
    • EMP and advertising for FF Draft
    • Put up poll for what day Precon League should be on

• Jack:

  • In progress
    • Look into organising a Trench Crusade Tournament
    • Make a mock-up of the Tactics poster
• Ella:
  • Done
    • Find another way to contact PHPS
  • In progress
    • Do EMP and advertising for Rise Boardgames
  • Not done
    • Put felt on the bottom of the new dice towers
• Lucy:
  • Done
    • Refine the paintbrush care guide
• Everyone:
  • In progress
    • Review the gatekeeper training hand-over

Usual Suspects

Board Games

Book Buy Boardgames - Wednesday the 2nd of July @ 1pm

• It was yesterday!
• Attendance: 6
• Was briefly interrupted as the room had to close

Rise Boardgames - O-Week, Wednesday the 16th of July @ 4pm

• Games about rising up, from slumbers or otherwise
• Games we could play:
  • Sky Team
  • Betrayal at Baldurs Gate (you build a house)
  • Flamecraft (you make bread (dough rises))
  • Junkart
  • Wingspan (birds fly)
  • Back to the Future (the card game)
  • High Society
• Ella is away so she hasn't been able to put out advertising yet, but as previously stated it is 'cooking and boiling'

Ella: Advertising for Rise Boardgames

RPGs

Good vs. Evil RPG One-shot - Saturday the 12th of July @ 5pm

• Advertising was put out
• Will be running Shadow of the Adversary (a 2 page one-shot) and Cyberpunk Red

UniSFA RPG Collab - Week 1, Thursday the 24th @ 5pm

• A combination of a trope talk and RPG night
• Will function as sister events, where we do a one-shot night that will be sci-fi and fantasy themed, and UniSFA has a trope talk
• The one-shots will most likely be happening on Thursday the 24th and the trope talk will be midday on Friday the 25th

Connor: Reach out to GMs for the UniSFA RPG Collab

Gen: EMP and advertising for UniSFA RPG Collab

PBtA One-shot Night - Week 3, 4th-10th of August

• Will be after O-Day in Week 2 as this is a big hallmark event for us in sem 2
• Will be organised by Lucy and Anna

Anna, Lucy: EMP and advertising for PBtA One-shot Night

Anna, Lucy: Reach out to GMs for PBtA One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Final Fantasy died
• So did Tarkir
• Outlaws of Thunder Junction is here! Who's hype? Haha...
  • crickets
• We will get new boxes soon

SNoM - Sunday the 6th of July @ 11am

• EMP done, advertising put out

Final Fantasy Draft - O-Week, Sunday the 20th of July

• Date changed to Sunday the 20th from Sunday the 13th
• Limit of 10 people, would cost $30 to participate
• This is to see how many people are interested in drafts in general

Ash: EMP and advertising for FF Draft

Edge of Eternities Prerelease - Week 1, Sunday the 27th of July

• Ash has emailed Good Games about getting prerelease kits

Ash: Advertising for EoE Prerelease

Anna: EMP for EoE Prerelease

MTG Precon League

• Potentially starting in week 3 or 4
• Ash spoke to Tabletop ECU, they'd be hype for Precon except for how far they'd have to travel to Crawley
• They asked for us to give them info on what the event is like, what the challenges are, etc, which Ash will give them
• Poll for what day the League will be on will be put out once ECU gets back to us

Ash: Send details about Precon League to Tabletop ECU

Ash: Put up poll for what day Precon League should be on

MtG Club Decks

• Gibbi is still pondering the orb about a new club deck
• Ash is going to make info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt, this will be done around the end of the month
• Ash has started working on the club Archidekt and descriptions for the decks

Ash: Make the guides and QR codes for the MtG club decks

Other TCGs

Pokemon Deckbuilding Workshop

• Will be after the 15th of July, so a while away

Updating the Club Pokemon Decks

• Currently the decks are playable, just out of standard (they fit the rotation before this one, went out of standard in April)
• Have been putting off updating them until there was more time for decks to get established and widely played
• Now that it's been a bit we can start looking at them, maybe once Jeremy gets back, but Nene will start investigating sooner

Nene: Ponder the Club Pokemon Decks

Intro to Flesh and Blood - Week 4, 11th-17th of August

• Gen reached out to the FABheads, they are still keen to run this event
• Gen will be sending out a whenisgood for week 4 to find a day everyone can do

Gen: Send whenisgood for Intro to Flesh and Blood

Wargaming

Warhammer Doubles Tournament - Sunday the 29th of June @ ~8am-6:30pm

• It happened!
• Attendance: 10
• Paying for tickets in person went fine
• We will be putting out a feedback form for this event
• General feedback:
  • Event could have been organised earlier
  • Some people didn't like paying for tickets in person, liked having already paid for it before the event
    • Based on this feedback we discuss doing bank transfers prior to the event, likely having people use particular reference codes so we know who has and hasn't paid, and having a spreadsheet that can be checked for whether or not people have paid on the day
• We should also move our wargaming communications to somewhere more centralised so more committee members and others can see the details that go into tournaments
  • Likely in a server for this purpose or in specialised channels in the Unigames server
• We have a discussion about whether to organise a Warhammer commissioner role, similar to our Blood Bowl commissioner role, but due to differences of opinion we are going to wait another week before we talk about it more
  • Everyone cook on it
• Following this, we are going to sort out another Warhammer tournament for early semester 2, and after that we will organise dates for the rest of the year (at least) in advance

Gen: Sort out the communications for wargaming

Gen: Look at storage solutions for Warhammer terrain

Lucy: Do up a feedback form for the Warhammer tournament

Everyone: Think about the commissioner role in relation to Blood Bowl

Blood Bowl

Blood Bowl League

• It's the last round of finals still STILL

Connor: Speak to the Blood Bowl Commissioners about another League

Blood Bowl Tournament - Sunday the 13th of July @ 9am

• Gen will be present for the event and so will one of our Blood Bowl commissioners (Cam)
• We will be requesting people bring their own mat as we only have three
• Nix came to us and asked if we could provide medals for the tournament, not just for winners but also medals for sportsmanship, best painting, etc
  • Nene will bring in badges for Gen to decorate
• Advertising was put out, player info pack is in the relevant Blood Bowl channels
• Gen will need to call about making sure the doors to the venue are open by 8am for them to set up

Gen: Call venues about the Blood Bowl Tournament venue

Nene: Bring in 5 badges for the Blood Bowl tournament

Mini Painting Day - Monday the 7th of July @ 10am

• Advertising was put out
  • Google forms for tunes was included
• Gen may not be there anymore as they are moving, Anna will run it at least for the beginning

Trench Crusade Game Day

• Apparently a tournament for Trench Crusade is hard, a campaign would be less hard, it's just difficult to scale it up
• Maybe Trench Crusade Game Day is a better name for this event
  • Indeed, sire

Ash, Frack, Jack, Lucy: Look into organising a Trench Crusade Game Day

Collaborative Events

Megagame with eSports

• Reps: Jack B and Jack D
• Trial game was last Saturday, it went well
• Some problems:
  • The people who ran the game had some different interpretations of the badly written rules
  • Game went a little bit over time
• They're going to start looking into a bigger and smaller version to run, both as a future event and as a feature of Joint [REDACTED]

Population Health Postgraduate Society

• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• They responded to Ella's email, Nene emailed them back last night

White Dwarf

• Gen went to White Dwarf and learned they used to run RPG events, but they stopped running them as no one wanted to stay back to run them
• They are happy for us to have posters and fliers in their store to advertise us and if people ask, they can recommend us
  • The only worry would be attracting too much of a non-university audience, which could be bigger than our capacity
  • Although this is a fun idea it's not something we're interested in right now, but we are always open to more collaborations and sponsorships

Connor: Draft email to White Dwarf about general collaboration and friendship

Major Events

2025 Charity Vigil

• Working on distributing the money at the moment, will hopefully have it sent soon

Lasers and Lances Camp - Friday-Monday, 20th-23rd of June

• Invoice has been paid
• We are refunding portions of some of the tickets bought for camp, how this works is we cannot refund food or snack vouchers bought but we can refund for the portion of the ticket set aside for sleeping at camp
  • Motion to approve refunding $68.58
    • Passes unanimously
  • Motion to approve refunding $47.16
    • Passes unanimously
  • Motion to approve refunding $45
    • Passes unanimously
  • Motion to approve refunding $45
    • Passes
• Budget is being finalised
• Feedback:
  • On why people didn't go:
    • Advertising was put out too late
    • Got sick right before camp
    • Ticket pricing
    • Lots of people at camp, makes it an overwhelming environment
  • Advertising:
    • Relatively highly rated
    • Could have been more consistently put out, a la Fall Boardgames
  • Craft night:
    • Very varied interested, more interest once camp started, and people enjoyed participating
    • Those who rated the activity low just weren't keen on crafts, which is fair enough
  • Assassins
    • Varied again, some people really enjoy it and some don't
    • Some found it disruptive
    • People liked the badges (yay)
  • LARP
    • LARP did not end up running, a couple of people cared a bit that it didn't happen, but majority didn't
  • Quiz Night
    • Was quite long
    • Could have used more general questions, but others really loved the questions
  • Debates
    • Lots of people became more interested over camp and once debates started
    • Could have more moderation and structure, some debates went on a bit too long
  • Organising games (one-shots):
    • People not really interested in signing up until the game started
    • Could organise a BOTC game ahead of time
  • Library:
    • 'Buy Stardew Valley'
  • Facilities:
    • Very cold
    • Encouraged to look at other options for venues
    • Fire nice
    • Spaces can become noisy
    • Light in male bathroom went out, worked again, then went out again
    • Could organise gender neutral bathrooms
  • Food and drinks:
    • All meals rated mid to high
    • Could have more diverse snack selection
      • Need more TimTams
    • Accommodated food requirements well
    • Portion sizes rated highly
  • How did we compare to previous years?
    • This camp was better than last one, better organised
    • Camp site is worse than the one for Joint Camp
      • We discuss this point more at length, the majority of us aren't very keen on Manjedal but we're also limited in how many places we can go, so we decide to cook on it a little more for next week

Everyone: Research alternative camp sites to Manjedal

Roleplay 4 Life - Week 6, Saturday-Sunday 30th-31st of August

• Reps: Ash, Connor
• The suggested date (September 6th-7th) is on Father's Day and Connor's birthday (again)
• We are going to move it to the 30th and 31st (the week before) to avoid that

Relay 4 Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• We have a date! The date is as above

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)
• First meeting was this week, Gen proxied
  • Thank you Gen
• ICONs subcom regulations have been approved by the subcom
• Motion to approve the following motion:
  • All budgeted and approved costs are to be distributed evenly among the participating clubs. Any unforseen or unbudgeted loses are to be distributed by negotiation within subcommittee in consoltation with club treasurers with the objective of minimising harm to participating clubs
  • Any such distribution is subject to final approval form participating club committees. If negotiations fail to reach a distribution that is accepted by club committees, the subcommittee will approach the Guild to mediate further negotiations between the participating clubs
    • Passes unanimously

OGM

• We need to make a whenisgood for a date and time we can all make it, but we have to wait until we have our timetables unfortunately
• We also need to look at ways to facilitate discussion about the future of how we vote at Unigames elections

Everyone: Think about how to facilitate discussion of how Unigames voting should go

Joint [Redacted]

• Reps: Anna, Ash, Gen
• Organisation has started, discord server has been made

Fresher Zone

Fresher Campaigns

• Feedback form was sent out, we have had a handful more responses
• Fresher campaigns edition 2 are being started now and the fresher campaign GM form has been put out

Frack: Send a message to Fresher GMs to tell them to encourage their players to respond to the feedback form

O-Day 2 - Week 2, Tuesday the 29th of July @ 11-2

• Not like a regular O-Day, described as being more like a club carnival
• Gen has signed us up for it
• We will sort out who can be there once we have our timetables

Re-Fresher Re-Welcome - Week 2, Thursday the 31st of July @ 4pm

• EMP has been submitted, Loft has been booked, advertising is being worked on
• We will be charging $2 for pizza at this event instead of doing flat gold coin donation (people often don't have coins)
  • Will be utilising the Square terminal
• We will need to call about the pizza order in advance of the event, but not right now

Gen: Book chairs for Re-Fresher Re-Welcome

Frack: Do advertising for Re-Fresher Re-Welcome

Far Future Events

Blood Bowl 4 Life

• Reps: Connor, Lucy

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• Will be making either pouches or dice trays (could also be a tray workshop)
• Ash has contacted them, UWASCA is discussing

Save the Chimps Charity Event

• The current suggestion is that we do a Bananagrams tournament that people pay to enter and the proceeds go to Save the Chimps
• Gen thinks we should do it as a collaboration with the Zoology club, they are currently in contact with the committee of the Zoology club

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $72.00 to Eilidh for camp firewood
  • $9.23 to Jasmine for camp onions
• In progress
  • $11.25 to Jackie for camp koftas
  • $93.70 to Anna for ice cream run
• Unsubmitted
  • $28.90 to Gen for Aurora First Strike Deck

Guild

SOCPAC Meeting - Week 2, Tuesday the 29th of July @ 6pm

• Next one is later in the month
• Same day as O-Day

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
  • Post camp thing
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Temporary fix for the leak in the roof, apparently they will fix it properly once the weather is better

Grants

• We heard back, hit the cap at $600

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Everyone needs to look over the gatekeeper training hand-over

Everyone: Review the gatekeeper training hand-over

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Unigames Discord

• Nene gave every new member access to all the channels in the discord and edited the onboarding
• You no longer select roles that give you access to channels, you select roles in Channels & Roles instead, so now they just function for ping purposes
• Also updated the way the rules show up in discord so the recent addition of the no piracy rule shows up

Busy Bee - Saturday the 12th of July @ 11am

• It's next weekend

Room Updates

New Club Paints

• The new paints are currently in the Monolith, if you would like to use them please contact a Gatekeeper and they can get them out for you
• We will wait for Jeremy to come back so they can look into storage solutions

Eunigames Playmats

• Jackie has sent us some little thumbnails of her current ideas
• Anna made a poll in the discord server for us to vote on instead of us just sitting around saying what we like

Sponsorship Posters

• Jack B will be making the Tactics poster
• He's made a couple.... but we might go back to the drawing board (literally)

Jack: Make a mock-up of the Tactics poster

Room Cleaning

• The room has been pretty dirty lately, stuff on the floors and tables, people have also just kind of been leaving stuff in here
• Connor will send out a cleaning reminder along with a Busy Bee bump
• We will also send out an announcement saying that we are throwing out people's lost property on Busy Bee if they don't come pick it up or let us know it's theirs

Connor: Send out Busy Bee bump along with cleaning reminder

Connor: Send out announcement to everyone about lost property and keeping the room clean

Library

Sem 1 Book buy

• Games we haven't got yet:
  • 10 Tail Tangle
  • Rummy-O
• Games we're in the process of getting:
  • Compile: Main 1
  • Gubs
    • We were charged for this from Tactics despite not wanting it from them as the ETA was unknown for when they would have it in
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Flesh and Blood: Terra 1st Strike Deck
• Games we have:
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Fuego
  • Scum and Villainy
• Jack D got in touch with Mr Gubs. I guess.

Anna: Investigate getting a refund from Tactics for Gubs

Ash: Print Ironsworn

Frack: See if Games World has Gubs

Painting the Blood Bowl Minis

• Cam has them now! Will be painted soon

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back

Jeremy: See if we can make our own objective markers

Donations

• My Little Pony RPG book
  • Has been stamped and entered into the library!

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• We need more standard sized clear sleeves for boardgames
• Lucy finished the paintbrush care guide, it just needs to be printed, Ash will be doing it as Lucy is travelling
• Ella will put felt on the bottom of the dice towers

Ella: Put felt on the bottom of the new dice towers

Jeremy: Do general maintenance on the damaged library items

Ash: Print and laminate the paintbrush care guide

Food Runs

• The generous Anna bought ice cream sandwiches

Phoenix: Future/Past

• Nene organised the events, they're all on the last Friday of the month except October
• EMPs have been approved for the following dates:
  • 25th Jul 2025 (Week 1)
  • 29th Aug 2025 (Week 6)
  • 26th Sep 2025 (Week 9)
  • 24th Oct 2025 (Study Break)
    • This is not on the last Friday of the month because the last Friday is during an exam week
  • 28th Nov 2025
• Still need to book the Loft for all dates from September onward as it won't let Nene do them yet
• All events will start at 3pm and go until at least 7pm, functioning as a sort of drop in-drop out vibe
  • 3pm might still be busy from people hanging out in the room but also that's more people to rope into Phoenix...
• We've had a Phoenix-inspired one-shot night pitched to us, based on the TTRPGs that appear in Phoenix

Nene: Advertising for the July Phoenix Workshop

Newsletter

• Nene did it
• Magdalena Bay mention

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Anna: Start working on the ABN

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• Nene's been working on organising the google drive again

Nene: Organise the google drive

Nene: Organise the email inbox

Website Updates

• No updates

Meeting closed 7:51 pm