Unigames Committee Meeting #18 - 08/07/2019

Attending

• Alaura
• Aoibhinn (via discord)
• Donald
• Alistair
• Amelia
• Elana
• Colin
• Jasmine (via discord)

Apologies

• Taylor

Absent

• none

Meeting open: 3:30PM

Reports:

President's Report:

• I've been mostly studying for exams and job searching
• Sleep stress repeat sometimes eat

Vice-President's Report:

• Sweden

Treasurer's Report:

• Account balance: $1506.69
• Is also Sweden, but closer

Secretary's Report:

• My D&D character died to a fucking rug
• I'm so sad
• F
• I managed to
• Ran prerelease, 12 people, was good

Librarian's Report:

• Overdue items: none
• My D&D character died to a Giant because Donald's died to a fucking rug
• Printed off a new book
• No repairs yet

Fresher Rep's Report:

• Hi hello
• F for Donald's character
• My week has been more heck'd than expected
• Now that I know how to do things, I will get onto things

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - WIP
• Book the meeting at GFC - done
• Make an event for it - will do
• Draft an apology (along with Jasmine) - not started
• Research new speakers - WIP
• Get together after camp to sort out archive (along with Donald) - not done
• Make a whenisgood for the archive party event - not done
• Do a sort on the google drive after camp - not done

Aoibhinn:

• Send a reply to Kate - done
• Contact GMs - done

Taylor:

• Do quiz night money calculations - not done
• Talk to Irene about broken exit sign - not done

Donald:

• Add forms to database (free free to help) - not done
• Make a new archive guide - not done
• Get together after camp to sort out archive (along with Alaura) - not done
• Put new regulations on the website - WIP
• Make form available - done

Amelia:

• Contact Enviro department - WIP
• Talk to Nadia about soft plastic recycling - not done

Jasmine:

• Look into Unigames solo Mega-Game-esque events - WIP
• Draft an apology (along with Alaura) - not done

Other:

• (Colin) Organise a new board games night for the week of the 15th - not done
• (Everyone) Collect cardboard for making LARP armour - WIP

Gatekeepers

• Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Board games afternoon had about 5 people, max
• Next one is on the week of the 15th, some time next week, probably Friday
• Winter themed games

RPGs

• nWoD one-shot is up for the 11th!
• GMs: Cam and Melissa
• Next one: Stars Without Number?
  • Skip the next week, because everyone will be away

Magic

• Prerelease was pretty good, 12 people
• Product needs to be returned to Tactics
• Sealed league on it's final stages

• Donald: Sort out prize structure for the sealed league

• Elana will take back the product to Tactics on Thursday

Wargames

• Escalation is still going
• Kyle has been messaging committee with things
• Painting day?
  • After Donnelly probably
• Kyle would like to do a Wargaming open day
• Week 2 weekend?
  • Saturday is LARP, so maybe Sunday?
  • Depends on Kyle's availability really

Fresher Campaigns

• Amelia has not heard anything

Collabs:

• PMSS wants to do a collab, run on campus

• Alistair: Organise collab with PMSS

Events:

Quiz Night [10th May]:

• Taylor: Do quiz night money calculations

• Still working on it
• Close to sorting it out

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Alaura: Chat with Winslade about future scheduling

• Jasmine: Look into Unigames solo Mega-Game-esque events

• Alaura: Go through Camp feedback and begin writing a handover

OGM

• @ Friday Week 1 at 1PM

• Alaura: Book the meeting at GFC

• Alaura: Make an event for it

Winter Larp:

• Everyone: Collect cardboard for making LARP armour

• Poster can be made for it by Donald

Summer LARP:

• Still need to organise a meeting with UniSFA

Guild

• FilAus Incident:

  • Still no reply from FilAus

  • Alaura,Jasmine: Draft an apology

• Tenancy allocations:

  • No updates

    Taylor: Talk to Irene about broken exit sign

• Guild App

  • Guild is making a new UWA app to promote things
  • Clubs can apply to be shown on here

  • Alaura: Fill out App form

Room Update:

• Busy Bee:

  • Committee not being there on time is a poor reflection on committee, which isn't great
  • Would be best for a designanted committee member to be there early to make sure things get started
  • Also, having a prepared list of what to clean/fix/maintain in advance would be very good

• Microwave:

  • Looks pretty bad
  • Paint looks like it's flaking off
  • Maybe a food risk

  • Amelia: Research microwave replacements

  • 1000W is ideal, in the $50-100 range
  • From Gumtree is also acceptable

• Speaker:

  • Alaura: Research new speakers

• Soft plastic recycling:

  • Email has been drafted

  • Amelia: Contact Enviro department

  • Also UniSFA does it as well, so we can maybe collaberate in that regard

  • Amelia: Talk to Nadia about soft plastic recycling

• Gumtree:

  • Alaura needs to pick up the fridge

  • Alaura: Take away the fridge

• Fridge Whiteboard:

  • Still need some strong magnets

• Noodles:

  • Still need to get some double-sided tape

• Wargaming shelf

  • No updates

• Minis Box:

  • New IKEA boxes for the minis
  • Two, one to replace the damaged one and one new one

  • Amelia: Pop into IKEA to get those boxes

• Campaign whiteboard:

  • Merlin is going to put fancy writing on the campaign whiteboards

• President's picture

  • Need a space to hang the president's photo
  • Magnet on to the filing cabinet? Sounds good

Reimbursements:

• Pending
  • Donald: $150 for War of the Spark booster box
  • Colin: ~$7 for water
    • Will get out of the money box
  • Winslade: $4 for paper towels
    • Will have to be a cash reimbursement

General Business:

• Archives:

  • Donald: Make a new archive guide

  • Alaura+Donald: Get together after camp to sort out archive

  • Alaura: Make a whenisgood for the archive party event

  • Alaura: Do a sort on the google drive after camp

• Board games guide:

  • Still working on it at people's leisure

• Food run:

  • Donald+Colin: Do a food run

• Large scale borrowing

  • Form is finally here
  • Alistair wants to make a couple of edits
    • Disclaimer about the two weeks
    • Penalties for failure to return in a proper condition are spelled out
    • Due date

• Campus Toilets:

  • Action is still being taken

• Ad Eva

  • Our copy is the only one in existance
  • We should reprint it and digitalise it to make sure we archive history

  • Alistair: Archive Ad Eva history

• Optional membership cards

  • We can make membership cards for those that don't have/don't want to use a student card
  • Sounds like a good idea?

  • Alistair: Research membership cards

Meeting closed: 4:25PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book the meeting at GFC
• Make an event for it
• Draft an apology (along with Jasmine)
• Fill out App form
• Research new speakers
• Take away the fridge
• Get together after camp to sort out archive (along with Donald)
• Make a whenisgood for the archive party event
• Do a sort on the google drive after camp

Taylor:

• Do quiz night money calculations
• Talk to Irene about broken exit sign

Donald:

• Add forms to database (free free to help)
• Sort out prize structure for the sealed league
• Make a new archive guide
• Get together after camp to sort out archive (along with Alaura)
• Do a food run (along with Colin)

Alistair:

• Organise collab with PMSS
• Archive Ad Eva history
• Research membership cards

Amelia:

• Research microwave replacements
• Contact Enviro department
• Talk to Nadia about soft plastic recycling
• Pop into IKEA to get those boxes

Colin:

• Do a food run (along with Donald)

Jasmine:

• Look into Unigames solo Mega-Game-esque events
• Draft an apology (along with Alaura)

Other:

• (Everyone) Collect cardboard for making LARP armour