Unigames Committee Meeting #18 - 30/06/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy (Online)
• Valerie
• Ronan
• Nate
• Rex (Online)

Apologies

• Sophie
• Kynan
• Connor

Absent

Meeting scheduled: 2:00 pm

Meeting open: 2:01 pm

Reports:

President's Report (Anna):

• uhhhhh arm broken...
• organisational stuff
• slay the spire 2 is so baller!!

Vice President's Report (Ella):

• ♡ Was in Laverton like all week!! I miss them!!
• ☆ Hoodies came in- I've organised!
• ♡ Locked in camp quiz, craft and admin
• ☆ C-CAW, GG and SOCPAC meetings
• ♡ Hype Ash for help with camp quiz!

Treasurer's Report (Apollo):

• camping it up, questions being written, admin being done, and library? will be ran
• attended CHEC/CA-CAW meeting, was very poggers
• still finishing deltarune chapter 5, some of these bosses be difficult

CommBank Account Balance: $1,687.29

Guild Account Balance: $11,190.87

Total Balance: $12,878.16

Secretary's Report (Lucy):

• Booked room for Warhammer tournament
• Organising food run for camp
• Organising camp quiz
• where am I help

Librarian's Report (Valerie):

• camp questions, making posters, organising GMs, clicking around on admin sites, submitting EMPs, advertising BOTC, and picking up book buy games!!
• also watched all 3 seasons of Ted Lasso since last meeting. cried 15 times...?

Fresher Rep's Report (Ronan):

• table is fixed!!
• camp???
• i aged

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • background work for precon league is nearly done (60-70% done?)
  • deck maintenance will be done soon TM
• Nate:
  • Have helped a bit with precon league, Kynan is the goat tho
  • Been so busy on job hunt, is crazy
• Rex:
  • horror boardgames has been
  • preparing oneshots for camp! Which is this week???
  • gming for 16 hours straight is doable

• Sophie:

  • saw two species of frog last night in Japan! Yippee!!
  • also fireflies
  • make that three I saw a new species just then

    Immediate Past President's Report (Connor):

• Camp soon o_O

Past Action Items:

• Anna:
  • Done
    • Check all certs have been sent
    • Get VTM 20th
    • Do WIG for OGM
• Ella:
  • In progress
    • Think about PBTA Oneshot Night
    • Work on social posts (along with Valerie, Ronan)
    • Correspond with playmats
• Apollo:
  • In progress
    • Look into password manager (along with Lucy)
  • Not done
    • Do the square again
• Lucy:
  • Done
    • Book Ezone for warhammer tournament
    • Post save the date for Warhammer tournament
    • Weekly advertising posts
  • In progress
    • Make Blood Bowl tokens
    • Contact people for Warmachine intro event
    • Organise EMP, booking and advertising for Warmachine event
    • Look into Pixel Expo (along with Valerie)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising (along with Ronan)
    • Look at stickers for merch
    • Organise google drive
    • Look into password manager (along with Apollo)
• Valerie:
  • Done
    • Advertise holiday BOTC and sign ups
    • Reach out to GMs
  • In progress
    • Look into GM workshop night (along with Rex)i
    • Contact Ash about deck instructions
    • Look into Flesh and Blood event (along with Nate)
    • Look into Pixel Expo (along with Lucy)
    • Work on social posts (along with Ella, Ronan)
• Ronan:
  • Done
    • Look into table repair availability
  • In progress
    • Poster for general advertising (along with Lucy)
    • Work on social posts (along with Ella, Valerie)
  • Not done
    • Bump fresher GM EOI
    • Look into couch cushion covers
• Nate:
  • Done
    • Pay for prerelease
  • In progress
    • Cook on precon league (along with Kynan)
    • Look into Flesh and Blood event (along with Valerie)
• Rex:
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night (along with Valerie)
• Sophie:
  • In progress
    • Get rug options
• Kynan:
  • In progress
    • Cook on precon league (along with Nate)

Boardgames

Blood on the Clock Tower Event - Semester break, July 10th @12pm

• Advertising out
  • 7 sign ups

Horror Board Games - Friday 26th of June @ 5pm

• Attendance of 4
• Was pretty chill
  • Went from 5-10pm

RPGs

Historical Oneshot Night - Wednesday 15th July

• Valerie can organise this
• We have 3 GMs
• EMP done
• Advertising to be done

Valerie: Adverting for Historical oneshot night

PBTA Oneshot Night - Week 2 Monday 27th of July

• We might need quite a lot of GMs
  • Hoping to get around 7

Ella: Contact GMs for PBTA Oneshot Night

RPG Playtest Night

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do playtests within established RPGs like monsters, classes etc
• Rex will take this event on
• Ella is interested in integrating writing a oneshot with Phoenix
  • We'll look into running this with a Phoenix workshop
    • Rex and Ella will have a yap about this

Rex: Look into RPG playtest night

Ella, Rex: Talk about Phoenix and RPG playtest

GM Workshop - July 29th or August 26th

• GM workshops/interactive lectures
• Rex will take this on, Valerie will also assist
• Panel display in a lecture theater, then go to Loft for Phoenix "making a oneshot" night
• Split into two events like:
  • 'How to run x system/genre'
  • 'How to enhance your GMing'
• No updates

Rex, Valerie: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is out
• Marvel box is here

SNoM - 19th of July @12pm

• Its a while away

Precon League - Sem 2

• Kynan has been working on some of the challenges
• He's also contacted TTECU for a possible collab like we did last year
• We should take a look at scheduling and advertising now
  • Aim to do advertising and sign ups for O Week
  • Games starting week 3
• We'll do an EOI for days and time
  • We'll do it in a Google form
• Possibility of doing prizing with GGs
  • Once we know sign up numbers we can look into this further

Kynan, Nate: Cook on precon league

Good Games Morley Meeting

• Nate and Ella spoke to GGs
• Nate was missing some documentation for prerelease
  • We have information now and will work on a handover
• Knowing how many people we'll have for a prerelease makes it easier for them to provide us resources
  • Telling them kit numbers ASAP means we can get the appropriate allocation for ourselves and for GGs
  • They would like us to have exact numbers especially for bigger events so we don't have any left over and they can use them for their own events
• Ideally they would like us to have numbers 2 months ahead
  • This is not as doable but we can at least ballpark a number and update closer to the date
• Pretty productive meeting!

Nate: Write Prerelease handover

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash is almost done

Valerie: Contact Ash about deck instructions

Flesh and Blood Event

• We might look into running a Flesh and Blood event
• Valerie and Nate will talk to Donald about this
  • Nate has sent Donald a message

Valerie, Nate: Look into Flesh and Blood event

Wargaming

Warhammer

Warhammer Tournament - Saturday 25th July

• We will need at least 2 people to be there on the day
  • Lucy and Nate
• 11th Edition releases in a few weeks
  • EMP has been approved
  • Room booking submitted

Blood Bowl

• Tokens need to be made
  • Lucy just needs to turn on their printer...
    • So busy...
    • And ankle? Broken... can't get into garage...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Artemis had interest in running this after camp
  • Maybe weekend of Week 2 sem 2
• Artemis would like to start the organisation of this
  • Lucy will put out an EOI to gauge member interest on prizing, entry and if people have resources we can borrow
• Rex and Nate would like to organise this, lucy can be there for support

Lucy: EOI for tournament

Intro to Warmachine

• Ella and Lucy have had a chat with them!
  • They are willing to sponsor this event in part
  • We're looking to do a week in August
  • Early sem 2, will be perfect to advertise to freshers!
  • We have decided Ezone will be the best venue
• Lucy has put out an EOI in wargames to gauge interest and potential dates
  • We may either have a raffle door prize or small freebies provided to us!
• Ella will put out an EOI for this
  • Looks like we'll do the first week of August

Lucy: Contact people for Warmachine intro event

Lucy: Organise EMP, booking and advertising for Warmachine event

Collaborative Events

UniSFA Collab - Thursday 30th of July @5-8pm

• It's genuinely cooking
• Ella has been in contact with UniSFA
  • Contacting James (VP)
• Start of sem 2, Thursday week 2
• Ezone movie and boardgames
• EMP submitted
  • For Ezone North

UWA College Collab

• We got an email from a college rep!
  • They were interested in running a collab to get people more into uni clubs!
• ELla will have a meeting with them on Thursday
• More info to come!

Major Events

Supanova - June 27th-28th

• It's been!
• Thanks to our super GMs Winslade, Mani and Texas
  • Seemed to be really good
• Supernova is likely to reach out again for next year!
  • Awesome!!
• This was a really cool opportunity!

Pixel Expo - August 15-16th

• Lucy has emailed about yes for our attendance
  • Lucy will be the primary contact
• Valerie will take this on along with Lucy
• We'll be sent our contract soon!
• Lucy will get into contact with people to assist with the transportation and organisation

Lucy, Valerie: Look into Pixel Expo

Lucy: Contact people for Pixel Expo assistance

Far Future Events

Roleplay 4 Life - 4th to 6th of September TBD

• Reps: Rex + Ronan

Relay 4 Life - 3rd to 4th of October

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)
• Reps from other clubs have been reached out to
• First meeting after camp?

Joint ~~Redacted~~

• Reps: Ella, Sophie, Valerie
• Reach out towards the end of holidays

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

UWASCA + Unigames Collab

• Reps: Ronan, Kynan
• We will ponder it soon...

Magic and Mayhem Camp - Semester break, 3-6 July

• Safety
  • Camp leaders
    • Apollo, Ella
  • RSA
    • Lucy (head RSA), Apollo, Nate
  • First aid
    • Nate (head first aid), Lucy, Ella, Rex
  • Emergency drivers
    • Nate (not the same day as first aid), Ronan
  • Fire marshal
    • Lucy
• Cars
  • Admin
    • James (driver), Chrome
  • Food run
    • Ronan (driver), Lucy
    • Leo (driver)
    • Nate (driver), Rex
  • Library
    • Jackie (driver), Valerie
    • Leaf (driver), Apollo
• Anna, Sophie, and Kynan cannot attend
• 65 attendance maximum
  • 50+ tickets sold
  • We might need to lower max attendance, as we only have 7 committee members able to attend
    • It's probably calm
• Advertising out
• Budget has been done
  • Motion to approve Magic and Mayhem Camp 2026
    • Passes Unanimously
• Day tickets will be $60
• Early bird has closed!
• Alistair is willing to bring actual LARP weapons, we will be held liable for damage if they are damaged
  • This is reasonable
• Motion to approve the use of the club card for Camp with Lucy responsible for the card
  • Passes unanimously
• Lucy will grab the card tomorrow
• Motion to approve downgrading a members full ticket to a day ticket + $10 snack voucher
  • Passes unanimously

Fresher Zone

Fresher Campaigns

• EOI is out for fresher GMs!
  • Be a fresher GM... today!
  • Ronan will bump when timetables are out
  • We'll bump the EOI
• Sign ups for players will go out late O week

Ronan: Bump fresher GM EOI

Refresher Rewelcome - Thursday 23rd July

• Sem 2 fresher welcome
• We'll need to do EMP and advertising

Ronan: Look into refresher rewelcome

Reimbursements

• Done
  • none
• In Progress
  • $52.23 to Ella for camp craft supplies
  • $115.16 to Anna for VtM20
  • $40 for Camp ticket change refund
• Unsubmitted
  • None

Guild

Tenancy

• Our inspection has been!
  • Seemed pretty good!
  • They'll look into the carpet and sideboards
• The tenancy chair has emailed guild maintenance about the electrical covers

SOCPAC Meetings

• There is a new SOC president
• Next meeting on the 30th of June
• Ella will go

Grants

• Guild did not follow the correct process
  • We will need to email them to follow this up
  • We'll need to know what the grant cap was and if we reached it
• Got back $220 in our account for sem 1 Grant

Apollo: Contact SOC for Sem 1 grants

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• We might want to update the training guide to make it more clear
• We will do a Gatekeeper review during O-week meeting
  • A simple form will be sent out to Gatekeepers, asking if they'd like to continue being a Gatekeeper
• No updates

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Our website is up!
  • It was an IP hosting issue
  • It's been on and off this week a bit
  • Our webkeepers are keeping an eye on it (<3)

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
  • It saves on pings and is very helpful to see what's going on
  • A weekly updates role and a channel? Wise
    • Ella is implementing it as we speak!
• Social posts are being schemed
• There was a reel!
  • It was very cool!
  • Brisket

Lucy: Weekly advertising posts

Lucy, Ronan: Poster for general advertising

Merch

• Lucy will organise semester 2 sticker competition
  • Lucy would like to have this kicked off for the start of sem 2
• Hoodie have arrived
  • We got the the purple quantities for green and visa versa
  • Ella has followed up with people who preordered for sizing issues
• We have emailed them and they have responded
  • We'll receive the correct amount of purple
• At the moment, green hoodies are for general sale
• All is well

Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Unacquired:
    • New rug
• Sophie has a rug in mind from Kmart
  • We'd need two of them
  • This is $170
• We'll take a look at some other options
  • Budget $250
• The spaces is 265x390cm
• No updates

Sophie: Get rug options

Eunigames Playmats

• Order has been placed
• They have been dispatched! But...
• We have emailed and called them for updates
  • They were being held in customs, we gave them new information for an address we are able to retrieve them from
  • There will be a bit of a delay, it will be delivered to Valerie's house
  • We might be getting both sets of playmats? We will have to change the address of the second set
    • Potential second order will be clubroom sale
    • IF we get the second order, those who had already bought playmats will get them discounted (to $16)
• No updates

Ella: Correspond with playmats

Table

• The table has been fixed!
  • They have been paid

Couches

• There is degradation in the cushions, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers
• We could draft a pattern for this though that is a lot of work
• We could take a look at throws
  • NOT blankets
• Covers might be the go
• No updates

Ronan: Look into couch cushion covers

Library

Bookbuy

• Book buy has been!

• We are still waiting on the following resources:

  • RPGs
    • Paranoia (2023)
    • Vampire: The Masquerade 20th Anniversary Edition
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria

• We have acquired:

  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
• We have been contact with Tactics to acquire the resources they have
  • Valerie picked up the available book buy games
  • Tactics has Paranoia, Shadowrun, and Terraria on backorder

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Valerie has started cleaning the minis
• No updates

Donations

• No updates

General Maintenance

• Sleeving time
  • Valerie has gotten the sleeves!
• Repairs
  • Betrayal at the house on the hill
  • BOTC

Food Runs

• A food run will happen soon...

Phoenix: Future/Past

• Theme: One Man's Trash
• 24th of June may be the date for the next Phoenix event
  • Theme: Rainy Day In
  • Ronan is running this
  • 4 attendance!
• The next Phoenix will be tied in with the GM Workshop!
• Ella would like the organise more focused workshops
• 29th of July for the next Phoenix event

Committee Business

OGM Friday 24th of July

• Friday 24th of July
  • Needs to be announced by the 10th of July
• Look into constitutional changes
• We'll need to find some ROs

Anna: EMP and booking for OGM

Regulation changes

• Apollo is looking into some monies regulation changes

CA-CAW regulations

• CA-CAW is Club Administration, Collaboration, And Workplanning
  • For all of our friend clubs for communication in events
• Meeting was held yesterday
  • We need to approve some bylaws
• We would like to note 4.5.3.1
  • It requires the president to be a delegate which may cause issues
    • We will bring this to CA-CAW and will look into approving by circular later on

Apollo: Contact CA-CAW for 4.5.3.1

Banking

• Square still having issues
  • Needs to be done by OGM
• Motion to approved having over $1000 in ComBank account
  • Passes unanimously

Apollo: Do the square again

Approvals by Circular

• None

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up
• No updates

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Meeting Closed: 3:09 pm