Unigames Committee Meeting #18 - 9/07/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Nene
• Nix
• Oscar
• Jackie

Apologies

• Jeremy

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:24PM

Reports:

President's Report (Josh):

• He's back (I am he's)
• Out of the fridge into the atomic wasteland
• Me when my deferred exam is no longer deferred and is now on a date (aww hell naw)
• Finally did phoenix stuff
• I have become the bureaucratic nightmare
• I have never wanted to be at work more in my life

Vice President's Report (Connyah):

• Setting up PBTA night
• Sent some shmemails
• Did some other action items idk
• THANK YOU JOSH FOR GIFTING ME LEBRON JAMES

Treasurer's Report (Jack):

• millions must reimburse camp
• appeal sent off to the sock tree sure her
• we'll get a response this friday after their meeting :‎‎)
• day job: paperwork. night job: minecraft axolotl containment. Account Balance: 8,059.10 doller bills
• (we have a big deposit coming up don't worry I haven't embezzled it all)

Secretary's Report (Chris):

• ughhhhh
• ummmmm
• uuhhhhhhhhhhh
• something something new magick deck

Librarian's Report (Gen):

• i love the sun i love above 25 degree weather
• completed slt training
• desperately trying to tan

Fresher Rep's Report (Cooper):

• didn't do much ngl...Errrrrmm yeah..
• Sent out sem 2 GM applications

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:
  • no report given
• Nene:
  • can't organise pbta night anymore. cause of woke
  • have to do supplementary exam also cause of woke
  • no i haven't played fortnite stop asking me about it
• Nix:
  • did tournament
  • I love pokemon card game
• Oscar:
  • in london rn (bo’ol o wo’a)
  • 9am meeting 💀
  • helped a lil with PbtA night setup

Immediate Past President's Report (Jackie):

• Jackie has attended: 18/18 (100% WR)== Meeting
  • get ready for semester two . Or whatever
  • i’ll be down south next week without reception please don’t explode unigames i’ll be really sad
    • This will be the first meeting I miss in four years
  • got a bit busy with writing stuff for unigames (still have more stuff)
  • but am going to be back-updating our constitution before end of this week
  • there may be other unigames stuff in my brain (“may”)
  • there definitely is

Past Action Items:

Action Items:

Josh:

Make a Phoenix submission link for next week (done)

Connor:

WhenIsGood for Re-fresher (done)

Create Camp Feedback Form (done)

Email Tenancy regarding locker for Wargaming supplies (done)

(with Jackie and Jack) Appeal sememester 1 grant result (done)

Jack:

(with Jackie and Connor) Appeal sememester 1 grant result (done)

Chris:

Do EOI for a Pokemon Limited Event (not done)

Print new PDF Games (not done)

Gen:

New Semester, New Boardgames EMP and advertising (in poggers)

Repair damaged games (in poggers)

Make up a Bloodbowl contents sheet (in poggers)

Email Molly's Grotto after playmat opinions (done)

Nene:

PBTA One-shot EMP and Advertising (donated to connor + cooper)

Nix:

Order Wargaming Supplies (in poggers)

Jackie:

(with Connor and Jack) Appeal sememester 1 grant result (done)

Usual Suspects

Board Games

New Semester, New Boardgames - Monday 22nd Week 1

Gen: New Semester, New Boardgames EMP and advertising

Re-fresher Re-welcome - TBA Week 3

• please fill out the whenisgood

Pride Collab - Week 3

• a pride department rep contacted us about organising a collab event during week 3
• Week 3 is Pride Week

  Connor: Contact Alexia about pride collab

RPGs

Mork Bork One-shot Night - 12/7 @ 4pm

• Will happen on Friday
• May ask a GM to start later

PBTA One-shot Night - Wednesday 31/7 Week 2

• Nene can't organise this due to exam, given to Connor and Cooper

  Connor, Cooper: PBTA One-shot EMP and Advertising

Pop Culture One-shot Night - Friday Week 4 @ 4pm

• Games inspired by Pop-Culture
  • Either system or the specific one-shot

    Gen: Contact GMs for Pop Culture One-shot Night

Anime One-Shot Night (Collab with UWAnime) - Week 8(?)

• May also run some Anime themed one-shots rather than specifically Anime systems
  • Golden Sky Stories
  • Girl by Moonlight

TCGs

Booster Box Buying Bhenanigans

• Box dead
• (holy cow!)

Magic: The Gavining

Missing Club Deck Cards

• Some cards are missing
• The Darksteel Forge wasn't actually missing but some other cards are

Bloomburrow Prerelease - 28th of July (maybe)

• Will happen (!!)

  Josh: EMP and Advertising for Bloomburrow Prerelease

Future Pokemon events

• Focus on Major, less frequent events
• Get EOI for a draft or Pre-release-like event using Built & Battle Decks

  Chris: Do EOI for a Pokemon Event

Wargaming

July Warhammer 40k Tournament - 7/7

• Some non-students attended
• There is some feedback for the event
• Will put up a feedback form soon
• Next time, split tables evenly between rooms
• Perhaps another tournament for 11th of August

Next Tournament

• Discussion on Prizing and Ticket Pricing
• Terrain
  • We've got new terrain, have no space to put it

    Nix: Feedback Form for July Tournament

Blood Bowl Stuff

• EOI went out this morning
• League nearly done
  • 1 game left
• Intro to Blood Bowl event

Wargaming Budget

• Agreed on what to spend on
  • Terrain (bought, on its way)
  • Playmat
    • Extra $25 as shipping was per mat
  • Objective Markers
  • Dice
  • 2 tables worth of this stuff
• Approved extra $25 for extra playmat shipping
• Commissioning Jackie to design objective markers

  Nix: Order Wargaming Supplies

Painting Day - Week 4

• soonish

Fresher Campaigns

• "Gettin set up" - gooper
• Sem 2 Fresher GM signup is up
• Probably not gonna setup the announcement for freshers until after Club Carnival

Access Department Collab!!

• It's later
• will continue one semester starts

Laser Tag with eSports - 10/7 at 6pm @ Lazer Blaze Willeton

• Announcement was made
• 3 games, tickets are $25
• Tickets are limited
• 22 tickets sold so far out of a max of 40
• https://events.humanitix.com/copy-of-uwaes-x-ucc-laser-tag

Kittens and Krakens Camp - 5pm Friday 21/06 - 10am Monday 24/06

• Feedback form is up
• Discussing partial ticket refund
• Organising a Photo drive

  Connor: Create Camp Feedback Form Josh: Research Next Year's Camp Venue

Unigames goes to: UWASCA cloak workshop

• Patrick has approached us about a cloak-making workshop
• put on hold for the time being
• Also with UniSFA
  • We invite our members to go to UWASCA's event
• Is going to happen in Semester 2

UniSFA Collab - 2-5pm 12/7

• Writer's night for Phoenix and Piffle
• Announcement is up
• Same day as Mork Borg so you can go write and then die horribly (in game)

Cameron Hall Minecraft Factions Server

• Subcommittee formed
• Reps are Connor, Chris
• Motion on how disciplinary actions work in the context of the server
  • isolated to just the server but with similar processes to dooring
• Server delayed until issues are fixed
  • likely resolved this week
• Another meeting on Wednesday

Club Carnival - Tuesday 30/7 @ 12pm-2pm

• We can ask to be next to UniSFA
  • We need to get UniSFA to also ask

    Josh: Sign Unigames up for Club Carnival

Cameron Hall Quiz Night

• Reps are Jack (Dark) and Nix (Light)
• Waiting on finding a venue before doing more organisation

Joint [Redacted]

• Reps are Jack, Cooper, Connor
  • UCC has paid deposit
  • Josh filled out the booking contract

Far Future Events

Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Gen
• Relay 4 Life - Gen, Oscar (vibe it)
  • When is it?
  • The mysteryyyyyyyyy
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point
  • UWASCA have started contacting us about this

Reimbursements

• Approved
  • $400 to Gibbi for Modern Horizons 3 Booster Box
  • $365.29 to Connor for Camp stuff (egg, pasta, assassins, spud shed)
  • $722.41 to Clarice for Camp Coles run
  • $172.19 to Nene for Camp Costco run
  • $1204.83 to Texas for Camp Drinks + Snacks
  • $78.85 to Gozz for Mid-Camp Supplies
  • $84.40 to Josh for Camp Mashed Taters and Camp Firewood
• Pending
• Unsubmitted
  • $9.98 to Nix for cups at Wargaming event (cash reimbursed)

Guild

SOCPAC Meeting

• Next one 30/7

Tenancy

• Received an E-mail to discuss some documents
  • Surveillance device policy
    • Not much we can do about it but better written than previous versions
    • Won't be able to have the webcams as they are
    • We have some things we might be able to do but need more discussion
  • Tenancy Constitution
    • 1. not all tenants are SOCPAC clubs
      2. e.g. could in theory give rooms to fac-socs or other guild departments
    • 1. there were some issues with current constitution
  • The meeting was communicated to be for feedback and questions
  • They did not give enough time to provide feedback or answer questions
• Campus-wide declutter
  • Skip Bins
  • E-waste receptacles
  • June 17th-July 19th
• going to request a locker for Wargaming Supplies

  Connor: Email Tenancy regarding locker for Wargaming supplies

Semester 1 Grant Appeals

• Was submitted
• Got an email back confirming application was received
• Waiting for a response on Friday

UWA CELT campus O-Day - Friday 30/8 @12:45 - 1:45pm

• nupdates
• the UWA CELT campus (in Claremont) are organising an O-day style event and are interested in featuring a number of clubs
• pushed back to the 30th of August

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• New Kallax, Small Shelf, Chairs
  • Could potentially use some of the new storage space to store the Stationery box/dice trays
• We gonna sort out some floor tiles soon
  • Whe-heyyy
• Table for discussion out-of-meeting
• on hold for the moment
• idea: organisational busy bee
  • things that aren't strictly cleaning

Library

Book Buy

• PDFs Bought:
  • Fabula Ultima
  • Alice is Missing
• Shipping:
  • Mahjong
• Still on the hunt for Ra (Might not be able to get from Tactics)
  • Proposed to wait to see if we can get Ra, if not then may get other stuffs
  • Looks like there will be a re-release of Ra in August, so it may be worth pushing Ra back until the next book buy
    • potentially re-add Monster of the Week and/or Torchbearer to book buy budget
  • got to find how much budget we actually have left, and what we can actually get instead of Ra
• Warhammer Mat to be bought
  • Gen checks money to see if she can buy RIGHT NOW
  • Very intense discussion on aesthetic choice of mat

    Gen: Repair damaged games Gen: Make up a Bloodbowl contents sheet Chris: Print new PDF Games

Food Runs

• A member has requested vegetarian frozen meals
• we need some frozen meals but they are expensiiiiiiive at the moment
• Food run after meeting???
• we've got dinsk

Phoenix Revival

• There is a submissions link
  • Link
• Posted Bump
  • Couple of people joined
• Due date is start of Semester 2
• Things people want (according to EOI):
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form
• Theme: Revival

  Josh: Make a Phoenix submission link for next week

Uploading Old Minutes

• Nupdates

Organising Old Records

• Taking up a lot of space
• Options
  • Move to filing cabinet
    • Doesn't lock (skull emoji)
  • Digitise them
    • Me (Chris) can scan them

Committee Business

Discord Threads/Facebook Group posts for lengthy discussions

• Use Facebook Post or Discord Thread for longer discussions
• Facebook Posts
  • Pros
    • Tiered conversations, specific points can have their own locations
  • Cons
    • Hard to hold a longer discussion
    • Not chronological
• Discord Threads
  • Pros
    • Can have longer conversations like a group chat
    • chronological
  • Cons
    • Not tiered, problem for discussions with multiple independent points

      Nene: find old discussions on Book Buy and decode them

First Aid Training

• nupdates
• Second date on the 20th of July

Unigames TikTok account???

• Tabling discussion until later
  • We'll take some videos during Camp to potentially put on an account later
• Do we want TikTok or Instagram
  • Instagram may be better than Facebook or Discord for advertising the club and events
    • Cross-posting
• TikTok main uses
  • Advertising what the actual content of the events are
    • camp
    • uncharity vigil
    • charity vigil
    • Roleplay for life
• Benefits over Facebook and Discord
  • Easier to engage new people
    • Communicating what the club actually does
  • Algorithmic nature of the platform may benefit club growth
• Ensure any person included in a video on InstaTok has given consent to be included

Meeting closed: 6:24PM