Unigames Committee Meeting #19 - 09/07/2020

Attending

• Alistair
• Taylor
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Gwen
• Josh
• Kyle

Absent

Meeting scheduled: 5:00pm

Meeting open: 5:15pm "it was 15 on my computer when i said it"

Reports:

President's Report (Alistair):

• Camp EMP is almost ready, just waiting on site map
• Why do tenancy be like that?
• Finished playing LoU2
• Not going to the gym every day means you can have more time for games @Emerald
• Started watching She-Ra, finished watching She-Ra
• Non zero chance that I'll restart LoU2 by next week

Vice-President's Report (Taylor):

• Once again fighting for the sake of accessibility
• Wrote and ran a quiz for Ghost Camp (thank u gozz for helping)
• Did some camp things
• Helped write an addendum to the tenancy application appeal thingy (hahahaha)
• Terrorised the shit out of emerald (there are still things hidden in her room)

Treasurer's Report (Jackie):

• quiz night of ghost camp was v good ty ghost camp people!! (i got second last lol)
• i have exams in two weeks uhhhh
• account balance: $1,831.57
• cash on hand: $21

Secretary's Report (Autumn):

• participated in ghost camp
• conceived a loaf of bread in the shape of a frog

Librarian's Report (Emerald):

• i completely forgot to do my action item
  • i realised about 15 minutes before meeting start
  • i am so sorry
• number 2: i finished last of us 2 as well
  • despite going to the gym 6 days a week @ alistair
  • im excluding that line
• number 3: i dont think i have a third point

• I HAVE A FOURTH POINT: i ran goose larp

  • my roommates terrorised me, i still haven't found all of my possessions that they hid, and i may never

• suffering secretary's note: emerald PLEASE write reports

Fresher Rep's Report (Alice):

• Ghost camp went pretty ok.
• Sad I missed out on [instert the name of autumn's game but spelt right].
• Otherwise, good week.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • at time of writing this Cameron hall is above me (I miss you baby)
  • ghost camp board games was small but fun
  • finally won at dominion via a draw
  • took part in ghost camp Kahoot (still salty that the last answer of the general round wasn't general :(()
  • other than that just chillin
• Gwen:
  • now have the ability to participate in online events (yay computer)
• Josh:
  • Not a lot to report, has bean very busy with work
• Kyle:
  • painted illuminator szerzas
  • did quiz subcomm wheniagood

Past action Items:

Alistair:

Compile the banned member list for camp - done Go over appeal and tenancy things with Taylor - done Email Jacob cc UniSFA re banned members in shared room - didn't need to

Taylor:

Review subcommittee regulations Consider constitutional changes Submit an application for ProfComp

Jackie:

Look into Halloween 2019 - no update Organise the First Aid course as part of camp - will discuss later

Autumn:

Look into getting the constitution on the website updated (along with Taylor) - in progress

Emerald:

Contact GMs for ASOIF - forgot, promise i'll do it this week

Kyle:

Continue distribution of unigames dice - ongoing

Josh:

Continue planning UWASCA collab

Usual Suspects

Board Games

• Ghost camp board games went smoothly! For the small group it had. Fun was had.
• Our next board games night, NEXT week
  • Theme it as "Hopefully Last Online Game"
  • All time favourite online board games

Alice: Run Last Online Board Game Night

• The next one will be "Hopefully First Physical Game"
  • Call it Touch Wood

RPGs

• ASOIF
  • Run week after next
  • Oh wait, all the GMs are going to be away that specific week
  • Week AFTER week after next

Emerald: Wrangle ASOIF GMs

Magic

• Not much new is happening, people have been asking about being able to play in cam hall
• Someone posted a neat thing in the discord about grading your EDH deck

Wargames

• No update
• With clubroom reopening, there's gonna be more stuff in the near future

Fresher Campaigns

• We will need to make a plan for fresher campaigns coming back to the physical realm
• Let's wait until the uni holidays are over
• We'll have to have sorted gatekeepers before then
• Some games might need to remain online. Ppl may be out-of-state or immunocompromised

Events:

Halloween 2019:

• No update

[REDACTED] 2020: Ghost Camp [3/7 - 5/7]:

• Friday night board games:
  • 5 attendees
  • Nothing ghosty themed, fun
• Saturday night oneshot:
  • Disappointing attendance, oneshot didnt fire
  • Restresses the importance of promoting our events
  • There has been a distinct consistent decrease in interest in online RPG events
• Sunday night quiznight:
  • Quiz night succesfully fired!
  • Taylor and Gozz orchestrated
  • Eight-ish participants
  • Kahoot had some good elements, Gozz had to sign up for a premium membership (free trial), quite a few concerns
  • Kahoot was a solo experience, which is less preferable than the team experience
  • Pretty much everyone got a low score because there weren't teams
  • It's very difficult to write a multiple choice quiz
  • Kahoot also gives you bonus points for answering quickly, which the hosts decided to reverse engineer out
• Goose LARP
  • Pretty good!
  • Emerald had an exciting adventure setting up a bot to post the prompts on the hour. And accidentally added all of committee to her secret channel. Then climbed onto a rooftop for it
  • The second half of the second day didn't fire bc everyone was sleeping
  • People enjoyed it, it was fun and harmless
    • Addendum: alistair was harmed (by a cactus) ("HIS NAME IS SAMSON he's not just a cactus")
  • Taylor and Gozz officially win
  • Thank you ghost camp mittee for organising this cool event

Quiz Night

• No updates - kyle is trying to organise a meeting w/ the other clubs

Joint REDACTED [20/11-23/11]

• Waiting on a sitemap, and that's all until we can submit the EMP
• Working on posters for advertising
• Budget stuff is occurring!

Relay / Roleplay 4 Life

• We received an email last week confirming that relay is happening
• Have a think about if you'd like to help organise either of these events in a few months

UWASCA Collab

• At this point we realise Josh's mic has been broken the whole meeting
• No updates

Josh: Organise a UWASCA collab

Room Update:

• Room to tentatively open after the 18th (day after next committee meeting)
• We will likely hear whether this is confirmed in the upcoming SOC meeting

Reimbursements:

• Pending:
  • Emerald: $84.73
  • Kyle: $158.67
  • Jackie: -$21
  • Autumn: -$34.79

Guild:

• Special Projects Grants
  • A great deal of confusion over what is happening there
  • Do we want to ask guild to ignore our previous SPG application for tabletop simulator, and redirect our efforts into wargames? Yes
  • We will need a very specific budget for that. Wargamers will need to provide an itemised list of what we want to get, prices, and where to purchase.
  • Guild have set a 300 word cap for the applications.

Jackie: Cancel our previous SPG application

• ODay Grants

  • They've been processed and paid into our account!
  • Taylor is considering raising concerns at the SOC meeting that stalls with low signups have not been sufficiently reimbursed - this is not in Unigames' immediate financial interests but the right thing to do

• SOC Meeting on Tuesday 14/7

  • Taylor is going to go (best wishes)

• Tenancy Reallocations

  • There was a plan that Tenancy was going to recommence on this Monday just gone 6/7
  • Omar from Tenancy and Jacob from SOC have given conflicting information about whether the Monday recommencement was actually happening
  • The information that Omar gave us did not go out to all clubs
  • On Saturday, we re-sent our original appeal, including an addendum highlighting:
    • New concerns about the autonomy of clubs sharing rooms to ban people from the room.
    • Our experiences during lockdown confirming our earlier position that online events are not a viable substitute, so if our proportion of clubroom usage drops, we will only book other physical space at UWA.
  • The phrasing Guild has used has implied that the deadline to submit appeals was 1 hour after the process unfroze. Since the moment of unfreeze was hazy, that was confusing.
  • Taylor sought confirmation that our original appeal had been received, with no luck. Fired off the updated version.
  • There has also been an implication that the entirety of the tenancy committee has been suspended during quarantine.

• The State of Cameron Hall

  • During Lockdown, the building has been plenty accessible, and while clubs have been empty, plenty of randos have been using the space and leaving it in a state.
  • There are overflowing bins, empty alcohol bottles, and various other messes.
  • This affirms previous assertions that the loft needs to be on the guild cleaning contract, because it's not clubs that are causing mess there.
  • Signs have gone up inside the building telling ppl to not leave trash behind
  • There is a potential of clubs suffering ramifications and restrictions due to the misuse of the building by unrelated parties.
  • Taylor plans to raise this with Tenancy and/or the SOC meeting.

• SOC Subcommittee Applications are open.

  • If you are interested in getting involved and fighting for justice, then apply!

General Business:

Webkeeping

• Website constitution update
  • Donald explained how to do it, Autumn to solve how to fix it

Autumn: Update the consitution and the committe on the website

Taylor: Submit ProfComp proposal for the website redesign

Unigames Dice

Kyle: Give Emerald the dice to stash in the room

Constitutional Changes

• On the backburner due to Guild adventures

First Aid Course

Jackie: Organise the first aid course

Meeting closed: 6:25pm

-- This Week's Action Items: Taylor:

Submit ProfComp proposal for the website redesign

Jackie:

Cancel our previous SPG application

Organise the first aid course

Autumn:

Update the consitution and the committe on the website

Emerald:

Wrangle ASOIF GMs

Alice:

Run Last Online Board Game Night

Kyle:

Give Emerald the dice to stash in the room

Josh:

Organise a UWASCA collab