Unigames Committee Meeting #19 - 16/07/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Nene
• Nix

• Oscar

  Apologies

• Jeremy

• Jackie

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:13PM

Reports:

President's Report (Josh):

• I've been cooking
• Bloom: Burrowed
• Feed: Backed
• Busy: Beed
• Foot: Balled
• House: Sitting

• All in all I am up to a lot

  Vice President's Report (Connyah):

• Minceraft server launched! Been giving people tha soup

• PBTA setup still goin
• Lookin at forms and feeding, yeah, I'm back

• Oh ran food too

  Treasurer's Report (Jack):

• dear soc,, where grant,,

• who up budgeting they camp
• i woke up at 12:30 pm today !!! sleepers unite!!!
• Guild Account Balance: $13,164.10

• Commbank Acc Balance: $350.00

  Secretary's Report (Chris):

• Bloomburrow Hype

• Application finally approved, yippee!
• It's not like, a week before semester or anything

• r.i.p. spud

  Librarian's Report (Gen):

• attended busy bee!

• mork borg was great fun, awesome system
• done a bit of repairs
• managed to lose my phone, wallet, housekeys and passport in the space of like 2 days (i got them all back it's fine)

• 162 days til Christmas

  Fresher Rep's Report (Cooper):

• Had a lot o' fun at Mork Borg, 14 people total showed up, 2 games ran and sounds like everyone had lots of fun.

  OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

• Nene:
  • i'm doing a bit during this meeting
  • exam tomorrow (meeting note: nene visibly shaking)
  • I HAVE A WEAPON
  • haven't played fortnite i don't do anything anymore
• Nix:
  • need to put up a feedback form for tournament
  • age of sigmar fully released, gonna do some stuff for that
  • talisman ETA 8 days
• Oscar:
  • three days til i'm home... how i've missed terrorising my players...
  • the bloomburrow frog is gonna make me get back into magic
  • 6 days til semester 2, 67 days til Summit, 107 days til halloween

Immediate Past President's Report (Jackie):

• Jackie has attended: 18/19 (95% WR)== Meeting
  • ready for semester two (lying)
  • by the time you’re reading this out I will either be being killed by everyone and alistair bc I’ve driven to Bridgetown to attend this meeting
  • or I’ll be one apple cidey into hsm2 without reception
  • helped josh and Connor with various committee related things
  • the GitHub will have constitution edit history once I’m back
  • if the club explodes when I’m not looking I’m going to be so sad don’t explode my beloved (I don’t think this will happen I just have unigames separation anxiety)

    Past Action Items:

Action Items:

Gen: New Semester, New Boardgames EMP and advertising (done) Connor: Contact Alexia about pride collab (not done) Connor, Cooper: PBTA One-shot EMP and Advertising (in poggers) Gen: Contact GMs for Pop Culture One-shot Night (not done) Josh: EMP and Advertising for Bloomburrow Prerelease (done) Chris: Do EOI for a Pokemon Event (not done) Nix: Feedback Form for July Tournament (not done) Nix: Order Wargaming Supplies (not done) Connor: Create Camp Feedback Form (done) Josh: Research Next Year's Camp Venue (done) Josh: Sign Unigames up for Club Carnival (done) Connor: Email Tenancy regarding locker for Wargaming supplies (done) Gen: Repair damaged games (in poggers) Gen: Make up a Bloodbowl contents sheet (not done) Chris: Print new PDF Games (not done) Josh: Make a Phoenix submission link for next week (done) Nene: find old discussions on Book Buy and decode them (not done)

Usual Suspects

Board Games

New Semester, New Boardgames - Monday 22nd @ 5.30pm Week 1

• looks like we have some people interested

  Re-fresher Re-welcome - TBA Week 3

• please fill out the whenisgood

• please do it

  Pride Collab - Week 3

• a pride department rep contacted us about organising a collab event during week 3

• Week 3 is Pride Week > Connor: Contact Alexia about pride collab

  RPGs

Mork Bork One-shot Night - 12/7 @ 4pm

• It happened
• Attendance: 14
• Two games, one started later than the other

• people seemed to have fun

  PBTA One-shot Night - Wednesday 31/7 Week 2

• Nene can't organise this due to exam, given to Connor and Cooper

• 4 GMs
• Using reservation system
  • If we get a lot of interest, we may need to make use of our backup GMs
• Will make poster tonight > Connor, Cooper: PBTA One-shot Advertising

Pop Culture One-shot Night - Friday Week 4 @ 4pm

• Games inspired by Pop-Culture
  • Either system or the specific one-shot

• Reaching out to potential GMs

  • Sonic the Hedgehog IS pop culture > Gen: Contact GMs for Pop Culture One-shot Night

    Anime One-Shot Night (Collab with UWAnime) - Week 8(?)

• May also run some Anime themed one-shots rather than specifically Anime systems

  • Golden Sky Stories
  • Girl by Moonlight
• Maid sourcebook has some damage oTL

  TCGs

Booster Box Buying Bhenanigans

• Box not dead (only just)
• We should wait for Bloomburrow
• (holy cow!)

  Magic: The Gavining

Missing Club Deck Cards

• Gibbi is replacing the missing cards

• The Darksteel Forge wasn't actually missing (it was previously removed entirely from the deck) but some other cards are

  Bloomburrow Prerelease - 28th of July @ 11am

• Will happen (!!)

• Discussion on future pre-release events

  • Should we keep running events on Sundays or should we move to a different day
  • Will put up a poll
  • Will also investigate distribution of pre-release packs to see if another day is possible > Josh: Investigate pre-release options

    Future Pokemon events

• Focus on Major, less frequent events

• Get EOI for a draft or Pre-release-like event using Built & Battle Decks > Chris: Do EOI for a Pokemon Event

  Wargaming

Next Warhammer Tournament

• Discussion on Prizing and Ticket Pricing

• Terrain

  • We've got new terrain, have no space to put it > Nix: Feedback Form for July Tournament > Nix: Talk with Matt about next Tournament

    Warhammer: Age of Sigmar

• Sleeved some cards for AoS, can be found in the monolith currently

• We could potentially run an intro event

  Blood Bowl Stuff

• EOI went out last week

• League done
  • Congrats Angus!
• EOI for freshers to learn bloodbowl/bloodbowlers to teach freshers
• Josh has been talking with the commissioners about formalising how exactly Commissioners and Committee interact
  • When Commissioners need to become involved in closed sections
  • When Commissioners need to involve Committee in actions

• We should check our constitution and regulations to see how best to implement this

  Nix: Talk about teaching bloodbowlers to commissioners

  Wargaming Budget

• Agreed on what to spend on

  • Terrain
    • Arrived
  • Playmat
    • Extra $25 as shipping was per mat
    • Not Ordered
  • Objective Markers
    • In poggers
  • Dice
    • Arrived
• Approved extra $25 for extra playmat shipping
• Commissioning Jackie to design objective markers
• We can potentially fit some of the terrain in the monolith > Nix, Jack: Order Wargaming Playmats > Gen: Talk to Cam to organise returning his Terrain

  Casual Painting Day - Week 4

Gen: EMP and Advertising for Casual Painting Day

Fresher Campaigns

• "Gettin set up" - gooper
• Sem 2 Fresher GM signup is up
  • We've received some responses
  • We'll send out a reminder end of this week
  • By the end of next week we should contact the chosen Fresher GMs

• Probably not gonna setup the announcement for freshers until after Club Carnival

  Access Department Collab!! - 20/8 @ 11am

• It "happened"

  • couldn't cancel event smh
• will continue once semester starts

• Next event: 20/8 @ 11am

  Laser Tag with eSports - 10/7 at 6pm @ Lazer Blaze Willeton

• It happened

• Was chill
• Attendance: 31

• $98 profit/club

  Kittens and Krakens Camp - 5pm Friday 21/06 - 10am Monday 24/06

• Feedback form is up

  • We've had some responses
    • Noise management was generally good, but the large number of people meant high noise levels were largely unavoidable
    • Larp had decent feedback
    • Debates had fairly negative feedback, on account of didn't happen, however some other points were made
      • Ensure people pick a side for their own debates topic
    • Lack of Hand Towels in the bathroom
• Next year's venue
  • All of the other options are either more expensive or have a lower capacity
  • The only one that was even close was Point Walter
    • Even though it is bigger, the activity space was significantly smaller so likely not
    • Long discussion about Kitchen
      • Rostering
      • Meal options
      • Portion Sizes
  • Will likely stick with Manjedal
• Organising a Photo drive

• Jack paid the invoice

  Josh: Organise Photo Drive for Camp

  Unigames goes to: UWASCA cloak workshop - 15/8

• Patrick has approached us about a cloak-making workshop

• put on hold for the time being
• Also with UniSFA
  • We invite our members to go to UWASCA's event

• Is going to happen in Semester 2

  UniSFA Collab - 2-5pm 12/7

• Writer's night for Phoenix and Piffle

• it happened

• attendance: 5

  Cameron Hall Minecraft Factions Server

• Subcommittee formed

• Reps are Connor, Chris
• Motion on how disciplinary actions work in the context of the server
  • isolated to just the server but with similar processes to dooring
• Server delayed until issues are fixed
  • likely resolved this week

• Another meeting on Friday

  Club Carnival - Tuesday 30/7 @ 12pm-2pm

• nupdates

• We can ask to be next to UniSFA

  • We need to get UniSFA to also ask

    Cameron Hall Quiz Night - 12/9

• Reps are Jack (Dark) and Nix (Light)

• Tavern is looking good, they should be fully reopened by the time quiz night rolls around
• Will book the Tavern tonight once clubs have had meeting (us)

• motion to approve UWASCA for inclusion in the subcom

  • passes without opposition

    Joint [Redacted]

• Reps are Jack, Cooper, Connor

• Meeting 1 soon

  Far Future Events

Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Gen > Chris, Gen: Organise rp4life date
• Relay 4 Life - Gen, Oscar (vibe it)
  • When is it?
    • 5th to 6th of October according to Cancer Council website
  • The mysteryyyyyyyyy
• Uncharity Vigil - Josh, Jeremy

• Dice Bag Workship - Oscar, Gen

  • In the future at some point
  • UWASCA have started contacting us about this

    Reimbursements

• Approved

  • $9.98 to Nix for cups at Wargaming event (cash reimbursed)
• Pending
  • $93.95 to Connor for Food Run
  • $400 to Gibbi for Modern Horizons 3 Booster Box
• Unsubmitted
  • $1518 to Josh for Modern Horizons 3 Pre-release

    Guild

SOCPAC Meeting

• Next one 30/7

  Tenancy

• Received an E-mail to discuss some documents

  • Surveillance device policy
    • Not much we can do about it but better written than previous versions
    • Won't be able to have the webcams as they are
    • We have some things we might be able to do but need more discussion
  • Tenancy Constitution
    • 1. not all tenants are SOCPAC clubs
      • e.g. could in theory give rooms to fac-socs or other guild departments
    • 2. there were some issues with current constitution
  • The meeting was communicated to be for feedback and questions
  • They did not give enough time to provide feedback or answer questions
    • We are still writing up feedback for these changes
• Campus-wide declutter
  • Skip Bins
  • E-waste receptacles
  • June 17th-July 19th

• requested a locker for Wargaming Supplies

  Semester 1 Grant Appeals

• Nupdates

• Was submitted
• Got an email back confirming application was received

• Waiting for a response on Friday

  UWA CELT campus O-Day - Friday 30/8 @12:45 - 1:45pm

• nupdates

• the UWA CELT campus (in Claremont) are organising an O-day style event and are interested in featuring a number of clubs
• pushed back to the 30th of August

  General Business

Gatekeepers

• No new Gatekeepers

• New Gatekeeper form will go to current gatekeepers soon

  Webkeepers

• No new Webkeepers

Room Updates

• nupdates
• New Kallax, Small Shelf, Chairs
  • Could potentially use some of the new storage space to store the Stationery box/dice trays
• We gonna sort out some floor tiles soon
  • Whe-heyyy
• Table for discussion out-of-meeting
• on hold for the moment
• idea: organisational busy bee
  • things that aren't strictly cleaning

    Library

Book Buy

• PDFs Bought:
  • Fabula Ultima
  • Alice is Missing
• Mahjong
  • It's the wrong Mahjong (sobbing emoji)
  • We can ask if they still
• Still on the hunt for Ra (Might not be able to get from Tactics)
  • Proposed to wait to see if we can get Ra, if not then may get other stuffs
  • Looks like there will be a re-release of Ra in August, so it may be worth pushing Ra back until the next book buy
    • potentially re-add Monster of the Week and/or Torchbearer to book buy budget
  • got to find how much budget we actually have left, and what we can actually get instead of Ra
• Warhammer Mat to be bought
  • Gen checks money to see if she can buy RIGHT NOW
  • Very intense discussion on aesthetic choice of mat > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet > Chris: Print new PDF Games

Food Runs

• we got some frozen meals

• we've got conk

  • need more other dinsk

    Phoenix Revival

• nupdates

• There is a submissions link
  • Link
• Posted Bump
  • Couple of people joined
• Due date is start of Semester 2
• Things people want (according to EOI):
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form

• Theme: Revival

  Josh: Check in with Phoenix people Connor: add Phoenix role to choose roles section

  Uploading Old Minutes

• Nupdates

  Organising Old Records

• nudpates

• Taking up a lot of space
• Options
  • Move to filing cabinet
    • Doesn't lock (skull emoji)
  • Digitise them
    • Me (Chris) can scan them

      Committee Business

Discord Threads/Facebook Group posts for lengthy discussions

• Use Facebook Post or Discord Thread for longer discussions
• Facebook Posts
  • Pros
    • Tiered conversations, specific points can have their own locations
  • Cons
    • Hard to hold a longer discussion
    • Not chronological

• Discord Threads

  • Pros
    • Can have longer conversations like a group chat
    • chronological
  • Cons
    • Not tiered, problem for discussions with multiple independent points > Nene: find old discussions on Book Buy and decode them

      First Aid Training

• nupdates

• Second date on the 20th of July

  Unigames TikTok account???

• Tabling discussion until later

  • We'll take some videos during Camp to potentially put on an account later
• Do we want TikTok or Instagram
  • Instagram may be better than Facebook or Discord for advertising the club and events
    • Cross-posting
• TikTok main uses
  • Advertising what the actual content of the events are
    • camp
    • uncharity vigil
    • charity vigil
    • Roleplay for life
• Benefits over Facebook and Discord
  • Easier to engage new people
    • Communicating what the club actually does
  • Algorithmic nature of the platform may benefit club growth
• Ensure any person included in a video on InstaTok has given consent to be included

Meeting closed: 7:26PM