Unigames Committee Meeting #19 - 16/07/2024

by Chris Leak 16th Jul 2024

Unigames Committee Meeting #19 - 16/07/2024

tags: committee meeting 2024

Attending

  • Josh
  • Connor
  • Jack
  • Chris
  • Gen
  • Cooper
  • Nene
  • Nix
  • Oscar

    Apologies

  • Jeremy

  • Jackie

    Absent

Meeting scheduled: 4:00PM

Meeting open: 4:13PM

Reports:

President's Report (Josh):

  • I've been cooking
  • Bloom: Burrowed
  • Feed: Backed
  • Busy: Beed
  • Foot: Balled
  • House: Sitting
  • All in all I am up to a lot

    Vice President's Report (Connyah):

  • Minceraft server launched! Been giving people tha soup

  • PBTA setup still goin
  • Lookin at forms and feeding, yeah, I'm back
  • Oh ran food too

    Treasurer's Report (Jack):

  • dear soc,, where grant,,

  • who up budgeting they camp
  • i woke up at 12:30 pm today !!! sleepers unite!!!
  • Guild Account Balance: $13,164.10
  • Commbank Acc Balance: $350.00

    Secretary's Report (Chris):

  • Bloomburrow Hype

  • Application finally approved, yippee!
  • It's not like, a week before semester or anything
  • r.i.p. spud

    Librarian's Report (Gen):

  • attended busy bee!

  • mork borg was great fun, awesome system
  • done a bit of repairs
  • managed to lose my phone, wallet, housekeys and passport in the space of like 2 days (i got them all back it's fine)
  • 162 days til Christmas

    Fresher Rep's Report (Cooper):

  • Had a lot o' fun at Mork Borg, 14 people total showed up, 2 games ran and sounds like everyone had lots of fun.

    OCMs' Reports (Jeremy, Nene, Nix, Oscar):

  • Jeremy:

  • Nene:
    • i'm doing a bit during this meeting
    • exam tomorrow (meeting note: nene visibly shaking)
    • I HAVE A WEAPON
    • haven't played fortnite i don't do anything anymore
  • Nix:
    • need to put up a feedback form for tournament
    • age of sigmar fully released, gonna do some stuff for that
    • talisman ETA 8 days
  • Oscar:
    • three days til i'm home... how i've missed terrorising my players...
    • the bloomburrow frog is gonna make me get back into magic
    • 6 days til semester 2, 67 days til Summit, 107 days til halloween

Immediate Past President's Report (Jackie):

  • Jackie has attended: 18/19 (95% WR)== Meeting
    • ready for semester two (lying)
    • by the time you’re reading this out I will either be being killed by everyone and alistair bc I’ve driven to Bridgetown to attend this meeting
    • or I’ll be one apple cidey into hsm2 without reception
    • helped josh and Connor with various committee related things
    • the GitHub will have constitution edit history once I’m back
    • if the club explodes when I’m not looking I’m going to be so sad don’t explode my beloved (I don’t think this will happen I just have unigames separation anxiety)

      Past Action Items:

Action Items:

Gen: New Semester, New Boardgames EMP and advertising (done) Connor: Contact Alexia about pride collab (not done) Connor, Cooper: PBTA One-shot EMP and Advertising (in poggers) Gen: Contact GMs for Pop Culture One-shot Night (not done) Josh: EMP and Advertising for Bloomburrow Prerelease (done) Chris: Do EOI for a Pokemon Event (not done) Nix: Feedback Form for July Tournament (not done) Nix: Order Wargaming Supplies (not done) Connor: Create Camp Feedback Form (done) Josh: Research Next Year's Camp Venue (done) Josh: Sign Unigames up for Club Carnival (done) Connor: Email Tenancy regarding locker for Wargaming supplies (done) Gen: Repair damaged games (in poggers) Gen: Make up a Bloodbowl contents sheet (not done) Chris: Print new PDF Games (not done) Josh: Make a Phoenix submission link for next week (done) Nene: find old discussions on Book Buy and decode them (not done)

Usual Suspects

Board Games

New Semester, New Boardgames - Monday 22nd @ 5.30pm Week 1
  • looks like we have some people interested

    Re-fresher Re-welcome - TBA Week 3
  • please fill out the whenisgood

  • please do it

    Pride Collab - Week 3
  • a pride department rep contacted us about organising a collab event during week 3

  • Week 3 is Pride Week > Connor: Contact Alexia about pride collab

    RPGs

Mork Bork One-shot Night - 12/7 @ 4pm
  • It happened
  • Attendance: 14
  • Two games, one started later than the other
  • people seemed to have fun

    PBTA One-shot Night - Wednesday 31/7 Week 2
  • Nene can't organise this due to exam, given to Connor and Cooper

  • 4 GMs
  • Using reservation system
    • If we get a lot of interest, we may need to make use of our backup GMs
  • Will make poster tonight > Connor, Cooper: PBTA One-shot Advertising
Pop Culture One-shot Night - Friday Week 4 @ 4pm
  • Games inspired by Pop-Culture
    • Either system or the specific one-shot
  • Reaching out to potential GMs

    • Sonic the Hedgehog IS pop culture > Gen: Contact GMs for Pop Culture One-shot Night
      Anime One-Shot Night (Collab with UWAnime) - Week 8(?)
  • May also run some Anime themed one-shots rather than specifically Anime systems

    • Golden Sky Stories
    • Girl by Moonlight
  • Maid sourcebook has some damage oTL

    TCGs

Booster Box Buying Bhenanigans
  • Box not dead (only just)
  • We should wait for Bloomburrow
  • (holy cow!)
    Magic: The Gavining
Missing Club Deck Cards
  • Gibbi is replacing the missing cards
  • The Darksteel Forge wasn't actually missing (it was previously removed entirely from the deck) but some other cards are

    Bloomburrow Prerelease - 28th of July @ 11am
  • Will happen (!!)

  • Discussion on future pre-release events

    • Should we keep running events on Sundays or should we move to a different day
    • Will put up a poll
    • Will also investigate distribution of pre-release packs to see if another day is possible > Josh: Investigate pre-release options
      Future Pokemon events
  • Focus on Major, less frequent events

  • Get EOI for a draft or Pre-release-like event using Built & Battle Decks > Chris: Do EOI for a Pokemon Event

    Wargaming

Next Warhammer Tournament
  • Discussion on Prizing and Ticket Pricing
  • Terrain

    • We've got new terrain, have no space to put it > Nix: Feedback Form for July Tournament > Nix: Talk with Matt about next Tournament
      Warhammer: Age of Sigmar
  • Sleeved some cards for AoS, can be found in the monolith currently

  • We could potentially run an intro event

    Blood Bowl Stuff
  • EOI went out last week

  • League done
    • Congrats Angus!
  • EOI for freshers to learn bloodbowl/bloodbowlers to teach freshers
  • Josh has been talking with the commissioners about formalising how exactly Commissioners and Committee interact
    • When Commissioners need to become involved in closed sections
    • When Commissioners need to involve Committee in actions
  • We should check our constitution and regulations to see how best to implement this

    Nix: Talk about teaching bloodbowlers to commissioners

    Wargaming Budget
  • Agreed on what to spend on

    • Terrain
      • Arrived
    • Playmat
      • Extra $25 as shipping was per mat
      • Not Ordered
    • Objective Markers
      • In poggers
    • Dice
      • Arrived
  • Approved extra $25 for extra playmat shipping
  • Commissioning Jackie to design objective markers
  • We can potentially fit some of the terrain in the monolith > Nix, Jack: Order Wargaming Playmats > Gen: Talk to Cam to organise returning his Terrain
    Casual Painting Day - Week 4

Gen: EMP and Advertising for Casual Painting Day

Fresher Campaigns

  • "Gettin set up" - gooper
  • Sem 2 Fresher GM signup is up
    • We've received some responses
    • We'll send out a reminder end of this week
    • By the end of next week we should contact the chosen Fresher GMs
  • Probably not gonna setup the announcement for freshers until after Club Carnival

    Access Department Collab!! - 20/8 @ 11am

  • It "happened"

    • couldn't cancel event smh
  • will continue once semester starts
  • Next event: 20/8 @ 11am

    Laser Tag with eSports - 10/7 at 6pm @ Lazer Blaze Willeton

  • It happened

  • Was chill
  • Attendance: 31
  • $98 profit/club

    Kittens and Krakens Camp - 5pm Friday 21/06 - 10am Monday 24/06
  • Feedback form is up

    • We've had some responses
      • Noise management was generally good, but the large number of people meant high noise levels were largely unavoidable
      • Larp had decent feedback
      • Debates had fairly negative feedback, on account of didn't happen, however some other points were made
        • Ensure people pick a side for their own debates topic
      • Lack of Hand Towels in the bathroom
  • Next year's venue
    • All of the other options are either more expensive or have a lower capacity
    • The only one that was even close was Point Walter
      • Even though it is bigger, the activity space was significantly smaller so likely not
      • Long discussion about Kitchen
        • Rostering
        • Meal options
        • Portion Sizes
    • Will likely stick with Manjedal
  • Organising a Photo drive
  • Jack paid the invoice

    Josh: Organise Photo Drive for Camp

    Unigames goes to: UWASCA cloak workshop - 15/8

  • Patrick has approached us about a cloak-making workshop

  • put on hold for the time being
  • Also with UniSFA
    • We invite our members to go to UWASCA's event
  • Is going to happen in Semester 2

    UniSFA Collab - 2-5pm 12/7

  • Writer's night for Phoenix and Piffle

  • it happened
  • attendance: 5

    Cameron Hall Minecraft Factions Server

  • Subcommittee formed

  • Reps are Connor, Chris
  • Motion on how disciplinary actions work in the context of the server
    • isolated to just the server but with similar processes to dooring
  • Server delayed until issues are fixed
    • likely resolved this week
  • Another meeting on Friday

    Club Carnival - Tuesday 30/7 @ 12pm-2pm

  • nupdates

  • We can ask to be next to UniSFA

    • We need to get UniSFA to also ask

      Cameron Hall Quiz Night - 12/9

  • Reps are Jack (Dark) and Nix (Light)

  • Tavern is looking good, they should be fully reopened by the time quiz night rolls around
  • Will book the Tavern tonight once clubs have had meeting (us)
  • motion to approve UWASCA for inclusion in the subcom

    • passes without opposition

      Joint [Redacted]

  • Reps are Jack, Cooper, Connor

  • Meeting 1 soon

    Far Future Events

Upcoming Subcommittees/Prospective Reps
  • Roleplay 4 Life - Chris, Gen > Chris, Gen: Organise rp4life date
  • Relay 4 Life - Gen, Oscar (vibe it)
    • When is it?
      • 5th to 6th of October according to Cancer Council website
    • The mysteryyyyyyyyy
  • Uncharity Vigil - Josh, Jeremy
  • Dice Bag Workship - Oscar, Gen

    • In the future at some point
    • UWASCA have started contacting us about this

      Reimbursements

  • Approved

    • $9.98 to Nix for cups at Wargaming event (cash reimbursed)
  • Pending
    • $93.95 to Connor for Food Run
    • $400 to Gibbi for Modern Horizons 3 Booster Box
  • Unsubmitted
    • $1518 to Josh for Modern Horizons 3 Pre-release

      Guild

SOCPAC Meeting

  • Next one 30/7

    Tenancy

  • Received an E-mail to discuss some documents

    • Surveillance device policy
      • Not much we can do about it but better written than previous versions
      • Won't be able to have the webcams as they are
      • We have some things we might be able to do but need more discussion
    • Tenancy Constitution
        1. not all tenants are SOCPAC clubs
        • e.g. could in theory give rooms to fac-socs or other guild departments
        1. there were some issues with current constitution
    • The meeting was communicated to be for feedback and questions
    • They did not give enough time to provide feedback or answer questions
      • We are still writing up feedback for these changes
  • Campus-wide declutter
    • Skip Bins
    • E-waste receptacles
    • June 17th-July 19th
  • requested a locker for Wargaming Supplies

    Semester 1 Grant Appeals

  • Nupdates

  • Was submitted
  • Got an email back confirming application was received
  • Waiting for a response on Friday

    UWA CELT campus O-Day - Friday 30/8 @12:45 - 1:45pm

  • nupdates

  • the UWA CELT campus (in Claremont) are organising an O-day style event and are interested in featuring a number of clubs
  • pushed back to the 30th of August

    General Business

Gatekeepers

  • No new Gatekeepers
  • New Gatekeeper form will go to current gatekeepers soon

    Webkeepers

  • No new Webkeepers

Room Updates

  • nupdates
  • New Kallax, Small Shelf, Chairs
    • Could potentially use some of the new storage space to store the Stationery box/dice trays
  • We gonna sort out some floor tiles soon
    • Whe-heyyy
  • Table for discussion out-of-meeting
  • on hold for the moment
  • idea: organisational busy bee
    • things that aren't strictly cleaning

      Library

Book Buy

  • PDFs Bought:
    • Fabula Ultima
    • Alice is Missing
  • Mahjong
    • It's the wrong Mahjong (sobbing emoji)
    • We can ask if they still
  • Still on the hunt for Ra (Might not be able to get from Tactics)
    • Proposed to wait to see if we can get Ra, if not then may get other stuffs
    • Looks like there will be a re-release of Ra in August, so it may be worth pushing Ra back until the next book buy
      • potentially re-add Monster of the Week and/or Torchbearer to book buy budget
    • got to find how much budget we actually have left, and what we can actually get instead of Ra
  • Warhammer Mat to be bought
    • Gen checks money to see if she can buy RIGHT NOW
    • Very intense discussion on aesthetic choice of mat > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet > Chris: Print new PDF Games

Food Runs

  • we got some frozen meals
  • we've got conk

    • need more other dinsk

      Phoenix Revival

  • nupdates

  • There is a submissions link
  • Posted Bump
    • Couple of people joined
  • Due date is start of Semester 2
  • Things people want (according to EOI):
    • Lesser played TTRPGS being spotlighted
    • Introductory articles about hobbies like wargaming
    • Talks with collab clubs and other interesting things
      • We'll try to put some interesting things in
    • Something casual/positive/not too self-serious but still sincere
    • Scripted playthroughs
      • a few ways interpret this, but all potentially interesting
    • 75% want it in booklet form
  • Theme: Revival

    Josh: Check in with Phoenix people Connor: add Phoenix role to choose roles section

    Uploading Old Minutes

  • Nupdates

    Organising Old Records

  • nudpates

  • Taking up a lot of space
  • Options
    • Move to filing cabinet
      • Doesn't lock (skull emoji)
    • Digitise them
      • Me (Chris) can scan them

        Committee Business

Discord Threads/Facebook Group posts for lengthy discussions

  • Use Facebook Post or Discord Thread for longer discussions
  • Facebook Posts
    • Pros
      • Tiered conversations, specific points can have their own locations
    • Cons
      • Hard to hold a longer discussion
      • Not chronological
  • Discord Threads

    • Pros
      • Can have longer conversations like a group chat
      • chronological
    • Cons
      • Not tiered, problem for discussions with multiple independent points > Nene: find old discussions on Book Buy and decode them

        First Aid Training

  • nupdates

  • Second date on the 20th of July

    Unigames TikTok account???

  • Tabling discussion until later

    • We'll take some videos during Camp to potentially put on an account later
  • Do we want TikTok or Instagram
    • Instagram may be better than Facebook or Discord for advertising the club and events
      • Cross-posting
  • TikTok main uses
    • Advertising what the actual content of the events are
      • camp
      • uncharity vigil
      • charity vigil
      • Roleplay for life
  • Benefits over Facebook and Discord
    • Easier to engage new people
      • Communicating what the club actually does
    • Algorithmic nature of the platform may benefit club growth
  • Ensure any person included in a video on InstaTok has given consent to be included

Meeting closed: 7:26PM

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