Unigames Committee Meeting #2 - 11/03/2021

Attending

• Alistair
• Emerald
• Jackie
• Gwen
• Vikrum
• Ethan
• Amber
• Chris
• Nina
• Texas

Apologies

Meeting scheduled: 7pm

Meeting open: 7:18pm

Reports:

President's Report (Alistair):

• Had a day
  • Lab stuff happened
• Did club carnival
• Did a bunch of action items (for once)
• That's about it

Vice-President's Report (Emerald):

• Emerald types out her report whilst speaking it
• I did lots of things this week!
• very few of them were committee related,,
• I got marshal training
• packed down club carnival
• talked to ed about prosh marshalling
• sorry about my actions items
• did gate training
• thankyou for reading the minutes

Treasurer's Report (Jackie):

• printed out after hours non-student sign in and put it on the window
• helped babey committee members with EMPs and other event things
• did more gate training
• sent cam hall poster design to chloe
• went on a food run with Vikrum
• went to club carnival! It was warm
• worked on charity vigil
• hosted painting day today
• boy howdy I need to remember to eat food during the day
• account balance: $9,276.41

Secretary's Report (Gwen):

• I forgot how busy studying is
• While trying to upload minutes I learnt that python doesn't comprehend emotions
• I learnt a bit of PHP to update the regulations on the website at 110 km/hr
• Minute touching part 2: Electric Boogaloo
  • Jackie touched my minutes
    • gwen got rid of my lowercase and removed my cool points

Librarian's Report (Vikrum):

• Been a long week
  • Only gone home to sleep
• Did a food run with Jackie and learnt about Woolies vs Coles divide amongst committee
  • Got some vegan meals
• Design a thing for underated games to get people aware of games

Fresher Rep's Report (Ethan):

• Shill check rolled a 9 (no prof) :(
• Intro to Magic went pretty well
• Submitted an EMP for Intro to Wargaming
• Went to board game night
• Hades
• Attended painting day
• Made copypasta for Westmarche
• Explained banding to Amber
  • Alistair's Note: It's really not that complicated

Reports de la OCM (Amber, Chris, Nina, Texas):

• Amber:

  • Helped with club carnival to the best of my timetable's ability (i.e. not much)
  • Attended MtG night and got destroyed by Alistar's Bolas.
  • Gave Jackie my picture for the committee poster.
  • Figured out how to send stuff over Facebook (thanks Jackie)
  • Killed my voice today somehow, sorry.

• Chris:

  • Did EMP for Monster of the Week One Shot for Week 4
  • Helped out with set up and pack up for club carnival

• Nina:

  • made discord post for 'spies and secrets'
  • bought sexy sexy alarm clock on the weekend
  • proceeded to not give jackie the alarm clock until Wednesday because I'm forgetful
  • helped out with tuesday's club carnival from 1, packed things away after the event ended
  • bought batteries for sexy alarm clock
  • ran the 'spies and secrets' board game night, it went well! Had a massive turn out, like 20+ people spread out over 2 clubroom tables and the loft, i played coup, love letter, shittler, and deception and feedback has been positive
  • discovered that codenames and one night ultimate werewolf are missing
  • all on offer games accounted for by the end of the night
  • posted on discord about some lost property that we found after the night ended (a black 'aloha' hat), it hasnt been claimed yet
  • atteneded prelude to painting, painting was done and fun was had

• Texas:

  • learned how to make an emp
  • learned to play magic (specifically commander I think)
    • Alistair's Note: It actually wasn't commander
  • spent like an hour at club carnival but it was fun
  • struggled to get the form up to sign up a new member while Alistair just watched and took over
  • forgot I was able to just do that now

Past action Items:

Alistair:

Contact unsuccesful applicants - done

Email "Who Give a Buck" - done

Message ICONS to get together subcommittee - done

Reply to Swancon email- done

Work on Camp EMP (along with Emerald, Jackie) - not done

Set up afterhours sign in thing - done

Email tenancy about stairwell light and mounting webcam near aircon - not done

Talk about library onto website stuff (along with Emerald, Vikrum) - not done

Work on subcommittee regulations - not done

Emerald:

Put up possible One Shot systems poll - not done

Make "Unigames goes to Artemis LAN" event - not done

Work on Camp EMP (along with Alistair, Jackie) - not done

Talk about library onto website stuff (along with Alistair, Vikrum) - not done

Jackie:

Give EMP priveleges - done

Change date of Prelude to Painting - done

Work on Camp EMP (along with Alistair, Emerald) - not done

Send posters - done

Gwen:

Update regulations on the website - done

Vikrum:

Talk about library onto website stuff (along with Alistair, Emerald) - not done

Ethan:

Do Intro to Wargaming EMP - done

Chris:

Contact Call of Cthulu and Monster of the Week GMs - done

Learn how to do EMPs - done

Nina:

Do the discord ping - done

Look into alarm clocks - done

Other:

(Taylor) Do handover - not done

(All) Read your handovers - done

(All) Upload fridge poster pictures to the drive - partially done

Gatekeepers

• Rob, Merlin, Donald and Logan are now gatekeepers

Webkeepers

• Taylor is now a webkeeper

Alistair: Contact successful and unsuccessful gatekeeper/webkeeper applicants

Usual Suspects

Board Games

• Spies and Secrets Board Games
  • Successful
  • Nina did good
• Next Boad Game Night: Monday/Tuesday Week 5

Nina: Organise Week 5 Board Game Night

RPGs

• Monster of the Week One Shot [Friday 19th March 5pm - 10pm Week 4]
  • Pending GMs: Emerald, Nina, Merlin, Vikrum
• Call of Cthulu One Shot [Week 6]

Chris: Re-contact Monster of the Week GMs Chris: Contact CoC GMs and organise the One Shot for week 6

Magic: The Gavining

• Intro to Magic
  • MTGS1001 went well
  • Made some jokes about recording it but then didn't
  • Pretty good turn out (10 peeps)
  • Played games with starter decks
  • People were engaged and learnt rules
  • Not a lot of questions were asked except for cool interaction questions

Wargames

• Prelude to Painting
  • It happened and it was good
  • We need to get white primer
  • We should do a paint audit to get the paints we need

Amber: Buy a can of white primer from Tactics

• Intro to Wargaming [Wednesday 17th March 5pm Week 4]

Ethan: Make Intro to Wargaming event Gwen: Bother Kieran for Intro to Wargaming

Fresher Campaigns

• GM Signup

  • Definites: 7
    • We'll get one more to have a total of 8
  • We've got lots of cool systems that aren't just D&D

• Player signup

  • Player signup struggles
  • 44 signups

Ethan: Contact 8th Fresher GM and other fresher campaign shenanigans

Events:

Club Carnival [Tuesday 9/3, Week 3]:

• Went well, 13 signups
• Total income of $67 (so close yet so far)

PROSH Olympics [1-2pm Tuesday 16/3/21]:

• Next Tuesday
• Come help out!

Artemis LAN [Saturday 20/3/21]

Emerald: Make Artemis LAN event

PROSH [24/3/21]:

• Emerald is now an official marshal!
  • Did some marshal training and learnt some rules
• There'll be people staying here overnight (not sleeping) before (rather than getting to uni at 5am)
• Don't make your costume the night before or you're a fool
  • Especially with glue and glitter
• Our theme: "bugs and bunnies"

Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

• Alistair emailed "Who Gives a Buck" and they have replied
  • They want to help us out and meet next week
• Jackie did most of the EMP
• Just waiting on UCC to send us their reps
• Jackie has started thinking about it and talking to Keifer

Alistair, Jackie: Meet with "Who Gives a Buck"

Swancon [24/4/21 - 26/4/21]:

• Alistair replied to the email and they emailed him back

Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

Alistair, Jackie, Emerald: Do camp EMP and preliminary discussions Alistair, Jackie, Emerald: Make camp names poll

Quiz Night [Probably Friday 20/8 or 27/8]:

Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

Relay for Life [October]:

Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

Collab [REDACTED] 2021 [19/11/21 - 22/11/21]:

• Merlin made the booking
  • Hopefully we'll get the invoice soon

Reimbursements:

Pending: - $264.80 for food run to Jackie - $20 for clock to Nina

Guild:

• SOC Meeting

  • Next week Wednesday [17th March]

• Elevator

  • No update

• Semester grants

• O Day Grant

  • Got submitted

• Best Club award

  • Give money... pwease!!!!

Alistair: Contact Aiden about Best Club Award

General Business:

Alistair: Deal with closed items

Room Update

• No update on tables
• Still need cupboard and carpet tape
• Need to move fridges

Alistair: Email about mounting things

Student Leadership Training:

• There is a training in April

Library

Alistair, Emerald, Vikrum: Discuss digitalising library

Webkeeping:

• Domain Purchase
  • Jackie has been in contact and has jumped through hoops

Jackie: Buy the website domain

Handovers:

Taylor: Write your bloody handover!

Regulations

Alistair: Write Large Scale Borrowing regulations Alistair: Continue subcommittee regulations with Taylor

Fridge Poster

All: Send a photo and a funny joke to Jackie on discord

Westmarch Campaign

• Ethan made a copypasta to explain the concept
  • The copypasta requires some grammar editing
• Basically there's a big world with lots of DMs running oneshots in the world that different players can join
• There could be a problem with coordinating DMs
  • Normally there's a heirachy of DMs that organise and coordinate and make sure everything works
  • Ethan is willing to be head DM and organise everything
• It could be hard for DMs to moderate the group
  • e.g. if DMs don't want certain players
  • We need to put in a system for us to take complaints and be able to moderate this
• This would be intensive to organise and keep going (especially with all the events we do and fresher campaigns)
• All DMs will need to make a committment to using the same system (5e)
• We could book out the loft each week at the same time or we'd let DMs organise where they play
  • However fresher campaigns, events and standard campaigns get priority
• We'll need to find enough experienced DMs to be involved and to get together to work things out
• Could be a good thing for DMs who want more practice and players who want to join some campaigns
• It's a very cool idea which would require lots of administration by us

Ethan: Make Westmarch Campaign interest poll on Facebook Emerald, Ethan: Make pretty intro post to Westmarch

Meeting closed: 8:32pm