Unigames Committee Meeting #2 - 12/03/2020

Attending

• Alistair
• Jackie
• Ash
• Gwen
• Alice
• Autumn
• Josh
• Taylor

Apologies

• Kyle

Late

• Emerald

Meeting scheduled: 5:00pm Metting opened: 5:25pm

Reports:

President's Report (Alistair):

• did the d&d oneshot, went well
• have been dealing with clubroom shenanigans, working with other clubs in cam hall to figure out solutions
• have had several meetings with guild - have completed the backlog but need to schedule more
• have been going flat out! everyone send alistair your spirit

Vice-President's Report (Taylor):

• as with alistair, week has been dominated by various crises
• literally was distracted by business from typing her report
• been in communications with other committees to discuss both interclub activies and tenancy reallocations
• has been following up on complaints and also grants (resolved!)
• attended busy bee
• helped do data entry for membership list
• celebrating the end of AGM season
• has received 1,973 facebook notifications since tenancy stuff started

Treasurer's Report (Jackie):

• attended busy bee, helped with data entry
• baby did her first deposit!! (minutes before guild finance closed)
• member came in today asking about magic booster packs, we might not have any?

Taylor: Alistair is not friends with C Watt (what?) so please message C Watt to ask if buying our magics is what he's been up to

• pls action me to start figuring out the oday grants

Jackie: Start figuring out ODAY grants

Jackie, Josh, Emerald: Do a food run Friday lunchtime

• Account balance: $2173.17

Secretary's Report (Autumn):

• attended the busy bee
• helped with transcribing the signups
• emailed all the problem children, resolved some
• used signups to set up mailing lists
• wrote and distributed first newsletter
• talked to ellie about fridge poster
• had important father daughter bonding time with my dad

Autumn: Look at updating the content on the website

Librarian's Report (Emerald):

• looked into book repair!
  • has learnt that the exact secret hitler envelopes are available but you have to buy a huge pack for $19, so considering other options like card sleeves

Alistair: Look into card sleeves for secret hitler

• Brought a sewing kit to fix unigames-chan

Emerald: Repair our baby

• Accidentally adopted her fresher oneshot into a fresher campaign
• Formulating a book repair shopping list

Emerald: Formulate the book repair shopping list

• Overdue items: none

Fresher Rep's Report (Alice):

• ate a tomato like an apple in front of us
• the freshers are alive!!!
• has another tomato that she will be eating like an apple (accidentally salted)
• had a constructive conversation with a fresher about the use of slurs
  • he has sent a very sincere apology, asked for advice

Alice: Be helpful to your boy, show him the UWA code of conduct

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ashleigh:
  • signed up as prosh marshal (4:45am start rip)
  • made prosh event (thanks Colin)
  • Thats all I can think of rn tbh
  • Still vibing, just more stressed
• Gwen:
  • Set up the facebook event for painting day and space board games!
  • Helped run painting day
  • Cleaning and sorting and nicening paints
• Josh:
  • Covered for Kyle at the Mordheim wargamings event
  • Ran painting day, big attendance
  • Learnt about the boxes of boys without bits and bits without boys
  • Working on organising Call of Cthulu

Josh: Ask Merlin, others if they can run Call of Cthulu

• Kyle:
  • Did the dice order
  • Looking at warhammer charity events, found one that donates money to cancer council
  • Rebuilt the mini organisation system at the busy bee

Kyle: Take your work shirt home

Past action Items:

Alistair:

Message postponed/rejected gate applicants - half done

Add gatekeepers to group - done

Come up with a webkeepers password and change UCC to that - done

Get sealed league promo and details from Donald - in the works

Message ICONIC chat we are starting to decide reps (along with Taylor) - done

Give the Laura to Emerald - done

Be [REDACTED] leaders (along with Taylor) - in the works

Put a poll for G names - done

Finish the wargaming/minis shelf - waiting for Colin to get a handle to him

Taylor:

Edit gatekeeper form - a lot of work done, in the works

Set up gatekeeprer training - not started, not urgent since we have no new gatekeepers

Make a spreadsheet for member db so we can send emails - done

Do Fresher campaign allocations monday (w/Alice) - not started yet

Figure out Halloween (w/ Jackie - joined the group but not started

Message ICONIC chat we are starting to decide reps (along with Alistair) - done

Be [REDACTED] leaders (along with Alistair) - in the works

Edit the subcommittee regulations - in the works

Make changes to the Unigames regulations that we picked up on for the next meeting - in the works

Jackie:

Figure out Halloween (w/ Taylor) - in the works

Autumn:

Figuring out a plan for using the mailing list to distribute newsletters/minutes - done

Figuring out a proper handover sitdown with Donald - done

Starting to update a lot of the content on the website (eg constitution from 2017) - not started

Talked to Alistair about transcribing the signup forms, im happy to be involved in this - done

Change the mailing list email - done

Emerald:

Fix the envelopes - in the works

Give receipt for O Day ice - not done

Alice:

Do Fresher campaign allocations monday (w/Taylor) - not done

Make a "Unigames goes to" event for artemis - done

Kyle:

Keep being kyle - done

Fix paints and make a list of things that need replacing - gwen is doing it

Email guild volunteering PAC club "what the buck" re; what charity to do public affairs council - kyle what the hell does this mean

Josh:

Manage ongoing RPGs - done

Gwen:

Organise space boardgames night - done

Ash:

Communicate with Colin about Prosh marshaling - done

Sign up as marshal - done

Gatekeepers

Approved

• Josina Hyde

Alistair: Message gatekeeper applicants

Taylor: Edit gatekeeper form, remember gatekeeper training

Agenda

Usual Suspects:

Boardgames

• Space boardgames
  • Gwen has made the event! It's happening friday afternoon! 3-9pm!
  • Gwen is bringing in boardgames from home as well
  • Loft has been booked

Alistair,Gwen: File an EMP for space boardgames night

Alistair,Taylor: Give EVERYONE an EMP workshop

• What are we doing in the upcoming weeks?
  • the ides of march is on the 15th, we could do a deception themed event?
  • the meeting devolves into lion king 2 discourse
  • we have social deduction games, but also dead of winter, pandemic. games with traitor aspects
  • someone please make the fb banner TR8R

Ash: Organise Ides of March-themed board games night (not actually on the 15th), the week of the 23rd

RPGs

• D&D Oneshot

  • It happened! The freshers really thought it was fun
  • Emerald's game ended up becoming a campaign
  • We were short on GMs, a bunch of people were waiting around for GMs to arrive - they may have started an impromptu game?
  • We had 5 GMs total, include a wins-late
  • Roughly 30 players

• Call of Cthulu

  • Josh is organising
  • Unfortunately Jack and Ellie couldn't do the same night so Josh is recruiting more GMs, has got Merlin
  • Happening Tuesday 17/3

• April Fools Oneshot?

  • Start brainstorming silly systems or games
  • Random one-pagers?

All: Think about an april fools game

Magics

• Next prerelease is 19/4
• Ali was planning on starting Sealed League soon but will push it back
  • Alistair explains the running of a sealed league to the committee
  • Taylor proposes possible modifications to the format to make it easier for us - halving the number of weeks?
  • Considering making fixtures a matter of telling people their matches and having them figure out a time
  • Alistair postpones Sealed League back to a Week 5 start
• Learn 2 Magic event to run in week 4 (next week)
  • We can use this to push the sealed league
  • Learning event happening on Thursday, maybe Fri

Alistair: Rally the gatekeepers and organise a Learn 2 Magic event

• Alice has volunteered to buy new magics for us

Alice, Alistair: Make a plan to buy magics from Al's Card Shop

Wargames

• Introduction to wargames event went really well

  • Josh had to take over from Kyle and put is Mordheim skills to the test

• Committee is keen to have this run weekly on Mondays

Kyle: Please run a wargame weekly on Mondays

Fresher Campaigns

• Taylor and Alice are going to be doing allocations FOR REAL this weekend

Taylor, Alice: Please do fresher game frallocations

Emerald: Tell Taylor & Alice which freshers you will be taking for your game

Taylor: Alert the freshers once allocations begin

LARP

• Would anyone be interested in running a LARP1001-type weekend event?
  • Emerald is sadly working on weekends
  • Alice is ready to be trained
• Would the pro LARPers who have their weekly training at other venues be interested in running training sessions at UWA?

Emerald, Josh: Email Lionel Pryce about running training sesh at UWA

Emerald: Give Alistair the details for sharing information w/ Shattered World

• What do we think about winter/summer LARP?
  • Previous LARP events where we collabed with pro LARPers have had very muddy organisation and leadership
  • Our options are to either cut off external bodies or be very serious business with them
  • Both summer LARPs we have run without pro LARPers have been a large strain on committees, both times Unisfa has had to step back or pull out
  • The smaller summer LARP unigames after unisfa pulled out a few months ago was a nice success
  • Winter larp was a small success previously but it is questionable comboing out of camp
  • Taylor advocates of option 2: serious business collab with pro LARP
  • The approach of "Unigames goes" to an existing big larp has a large barrier to entry
    • Could we try to figure out some kind of sweet deal for pricing if we bring a big crowd?
  • Taylor proposes her vision:
    • Hire a pro LARP organisation
    • They run a one- or half-day event on the UWA campus and are officially running it
    • We are provide bureaucratic powers and member base
    • We have to share the profits, they need to get paid
    • It would also have to fit around the timeline of when they are running games
  • Shattered World is happening in May this year
    • If we wanna do a Unigames Goes then we need to advertise soooon

Emerald: Start drafting an email to send to LARP groups to see if they want to collab

Emerald: Ask Unisfa and panto how they feel about larpy activities (unigames goes VS hiring a troupe)

• Jackie eats a sticky note and leaves the room in disgrace

Events:

Past Events:

Halloween 2019

• All bills are paid
• Only remaining item is liquidation of assets by unisfa
• Taylor is not happy with how this has unfolded
  • Proposal to sit down with halloween subcommittee and go through the finance all over again to make sure that everyone gets the correct amount of money
  • ~ ~ ~ FOR ALL INTERCLUB EVENTS PLEASE READ THE REGULATIONS AND PAY THE BILLS IN ADVANCE ~ ~ ~

Taylor, Jackie: Exact your wrath upon halloween

Uncharity Vigil 2020

• We finally got the money from UCC that we were owed for pizza + door

Prosh Olympics [10/3, Tue W3]:

• Didn't fire
• Not enough people, too hot

Artemis Lan [14/3, Sat W3]:

• It's this saturday! 1pm!
• We'll be using the clubroom - let the gatekeepers know they can't run campaigns
• Dress up like star trek if you're a nerd (legally distinct from star trek)

Autumn: Warn gatekeepers about the event

Prosh [18/3, Wed W4]:

• We have been emailed asking if we have any accessibility requirements
• Everyone please bump this in the clubroom
• Ash is our only marshal - unisfa has not informed us that they will have a marshal

Ash: Inquire about access, remind everyone to bring their student cards

Charity Vigil [11/4, Sat W6]:

• Kyle is definitely a rep
• Autumn volunteers to be rep
• We will get in contact with the other clubs and form a subcommittee

Autumn, Kyle: Form a subcommittee with the other clubs

Autumn, Kyle: Email guild volunteering and What The Buck to ask for assistance in researching charities

Swancon [-]:

• Cancelled due to the pandemic :/
• swancon would like to do online activities to make up for it
• Laura Hodge has reached out to us and is interested in options for tabletop gaming in a nonphysical format
• Swancon normally serves utility as a board games recon session, informing what is good and popular ahead of book buys. We should consider an alternative option

REDACTED [19/6 - 22/6]:

• "I swear to god we'll start doing it soon"
• The name poll has happened!
  • First prize "Untitled Goose REDACTED" - is a video game so can't be the REDACTED theme, we are keen to make it a scavenger hunt activity
  • "Goblins & Ghouls", "Gavin's Gay Girl Gang" (<3) and "Goblins & Goblins" are the followersup
  • Please remember that the poll is just to gauge opinions and gather options, it's not binding
• Alistair and Taylor are the REDACTED leaders btw
• The committee shares their first aid/RSA/food safety status and everyone is encouraged to get their certificates. Student leadership training too!

All: Consider what qualifications you could qualificate

Escape Room:

• Alistair has mentioned it to Jack, he can get us a discount at the place he works >:3
• We would be their usual corporate discount
• Historically the escape room has given other groups tickets to give away at quiz night, as long as they are invited to the quiz

Room Update:

• THE FIXED THE HOLE
  • OUR HOLE IS FIXED
    • ALISTAIR GOT HIS WOOD BACK
      • WITH COMPENSATION WOOD
        • CAMPUS MANAGEMENT SENT US A BLANK EMAIL ABOUT IT
• The flickering light has stopped flickering
  • due to the light dying
  • honestly an improvement
  • we're still at 7/8 illumination
• The handle for the special minis shelf was delivered by mysterious means
• No update from ALaura on the speaker

Reimbursements:

• Pending:

Emerald: give oday ice receipt

Kyle: needs to give big dice buy receipt (both receipt from business and paypal)

Jackie: Email guild about how we can pay for our shirts

• Completed:
  • Fresher welcome pizza w/ donald $215.90
  • Jackie food run $687.27
  • $25 to ucc for membership

Guild:

• Tenancy discussed

General Business:

Dice

• Order has been placed, thanks Kyle
• It was a little bit more expensive than expected due to surprise shipping
  • Paypal receipt for 60 dice was $104.22 (just unigames' share)
    • Expenditure approved 9-0-1
  • It was >$500 for everyone together

Meeting closed: 9:29pm

-- This Week's Action Items: Alistair:

Look into card sleeves for secret hitler

Message gatekeeper applicants

File an EMP for space boardgames night (along with Gwen)

Give EVERYONE an EMP workshop (along with Taylor)

Rally the gatekeepers and organise a Learn 2 Magic event

Make a plan to buy magics from Al's Card Shop (along with Alice)

Taylor:

Alistair is not friends with C Watt (what?) so please message C Watt to ask if buying our magics is what he's been up to

Edit gatekeeper form, remember gatekeeper training

Give EVERYONE an EMP workshop (along with Alistair)

Please do fresher game frallocations (along with Alice)

Alert the freshers once allocations begin

Exact your wrath upon halloween (along with Jackie)

Autumn:

Look at updating the content on the website

Warn gatekeepers about the event

Form a subcommittee with the other clubs (along with Kyle)

Email guild volunteering and What The Buck to ask for assistance in researching charities (along with Kyle)

Alice:

Be helpful to your boy, show him the UWA code of conduct

Make a plan to buy magics from Al's Card Shop (along with Alistair)

Please do fresher game frallocations (along with Taylor)

Jackie:

Start figuring out ODAY grants

Do a food run Friday lunchtime (along with Emerald, Josh)

Exact your wrath upon halloween (along with Taylor)

Email guild about how we can pay for our shirts

Gwen:

File an EMP for space boardgames night (along with Alistair)

Emerald:

Do a food run Friday lunchtime (along with Jackie, Josh)

Repair our baby

Formulate the book repair shopping list

Tell Taylor & Alice which freshers you will be taking for your game

Email Lionel Pryce about running training sesh at UWA (along with Josh)

Give Alistair the details for sharing information w/ Shattered World

Start drafting an email to send to LARP groups to see if they want to collab

Ask Unisfa and panto how they feel about larpy activities (unigames goes VS hiring a troupe)

Give oday ice receipt

Josh:

Do a food run Friday lunchtime (along with Jackie, Emerald)

Ask Merlin, others if they can run Call of Cthulu

Email Lionel Pryce about running training sesh at UWA (along with Emerald)

Kyle:

Take your work shirt home

Please run a wargame weekly on Mondays

Form a subcommittee with the other clubs (along with Autumn)

Email guild volunteering and What The Buck to ask for assistance in researching charities (along with Autumn)

Needs to give big dice buy receipt (both receipt from business and paypal)

Ash:

Organise Ides of March-themed board games night (not actually on the 15th), the week of the 23rd

Inquire about access, remind everyone to bring their student cards

Other:

(All) Think about an april fools game

(All) Consider what qualifications you could qualificate