Unigames Committee Meeting #2 - 04/03/2024

tags: committee meeting 2024

Attending

• Josh
• Jack
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

• Chris (running event)

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:19PM

Reports:

President's Report (Josh):

• I was sick all week so sorry
• I did most of things i think
• Still need to scan the tenancy agreement
• otherwise we all gucci

Vice President's Report (Connyah):

• morbed
• oversaw the variety oneshot night till the very end
• Have organised a Charity Vigil meeting time
• Account Bal- nevermind

Treasurer's Report (Jack):

• definitely submitted oday grants :wink:
• ran mausritter for variety oneshots yippeee
• stole the shmoney shtuff off mr shmoneybags
• basically master money at the moment
• puzzle block classic my beloathed
• lisan al gaib my beloved
• Account Balance: 12,373.95 dolar
• shmoney has made me get up to speed on semester grants so hooray so fun hooray

Secretary's Report (Chris):

• No Report

Librarian's Report (Gen):

• went to RPG O'Day, and variety oneshot (very fun events, thank you so much our wonderful members who were involved xxxxx)
• submitted emps and booked the loft for both Social Deduction Boardgames and Call of Cthulhu oneshot night (will put advertising up for CoC this week)
• made an attempt to repair wingspan!! we'll see how she goes
• my degree is kicking my ass lol

Fresher Rep's Report (Cooper):

• Attended RPG Oday and Variety One Shot night.
• Have helped create EMP for Social Intrigue night and put up announcements for it.
• I have asked each of the fresher Gms for their availabilities and preferable number of players to help with creating groups.

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • Mausritter is swaggy for real fr
  • COME TO PROSH WEDNESDAY 20th!!! :explosion_emoji:
  • Exhausted in week 3 yayyy...
  • Gotten concerningly decent at MTG Arena
  • LISAN AL-GAIB

• Nene:

  • went to variety oneshot night and ran motw, had an excellent time
  • set date for first charity vigil meeting (this friday)
  • also did mini food run with connor on thursday. got water
  • got sick : (
  • won fortnite three times in the past week

• Nix:

  • Started printing out minis for the intro to wargaming
  • probably won't be able to do them all in time
  • can someone teach me how do the form pleas
  • also when is the book buy I have ideas 😈

• Oscar:

  • Variety Oneshot Night went well! 7 tables of attendees
  • i have managed to find a way to intersect my beloveds (Larp and Writing) and i am happy
  • we love temp sec-ing
  • 95 days til end of semester, 234 days til Halloween, 289 days til Christmas

Immediate Past President's Report (Jackie):

• Jackie has attended: 3/3 (100% WR)== Meeting
  • got 7 hours of UWA work tomorrow oTL
  • helped organise variety oneshot night on the night
  • also helped sort out venue emergency for the oneshot
  • need to print stuff out this week
  • occasionally woke up in cold sweats thinking about oday grants
  • i think there was one other thing but i forgor??
  • i moved lab times to make sure i could come

Past Action Items:

Action Items:

Josh:

give Jeremy the Prosh Stuff - Done

Connor:

(with Nene) Round up Charity Vigil Subcom - Done

Chris:

Do week 3 TCGs announcement - Done

Gen:

(with Cooper) Social Deduction Board Games EMP and Advertising - Done

Call of Cthulhu EMP and Advertising - In Progress

Write an "ice notice" - Not Done

Cooper:

(with Gen) Social Deduction Board Games EMP and Advertising - Done

Nix:

(with Jeremy) A-maze-ing Board Games EMP and Advertising - Not Done

Intro to Wargaming EMP and Advertising - Not Done

Jeremy:

(with Nix) A-maze-ing Board Games EMP and Advertising - Not Done

Nene:

(with Connor) Round up Charity Vigil Subcom - Done

ALL:

Read handovers/ask for verbal handovers. - In Progress

Send Jackie your fridge/freezer photos - Not Done >> DONE: Jack, Gen, Nene > NOT DONE: Josh, Connor, Chris, Jeremy, Nix, Oscar, Cooper

Usual Suspects

Board Games

Social Deduction Board Games - Wednesday 13th @ 4pm (Week 3)

• That's tomorrow!
• "come" - Gen

A-maze-ing Board Games - (Week 5)

• E.g. Night Cage, Magic Maze, Betrayal, Dungeon games etc.

  Jeremy, Nix: A-maze-ing Board Games EMP and Advertising

RPGs

RPG O'Day - Tuesday 5th @ 4PM (Week 2)

• List of Games Repped:
  • Lewis: torchbearer + mouse guard
  • Seraph: print weaver
  • Chris: mutants & masterminds + spire/heart
  • Winslade: 13th age + hero kids
  • Gwyn: masks + pbta
  • Gen: Good Society
• Went very well!
  • ~20 attendees
• Feedback form up soon

  Josh: put up feedback form for RPG O'Day

Variety Oneshot Night - Friday the 8th of March @ 5PM

• Games that were there:
  • Call of Cthulhu
  • Heart: The City Beneath
  • 13th Age
  • ICRPG
  • Monster of the Week
  • Call of Catthulhu
  • Mausritter
• Very successful
  • 35 attendees, 42 including GMs
  • Every system had a table!
• Thank you Jackie, Emerald, PROSH marshalls and directors for making sure we still had rooms

Call of Cthulu Oneshot - Wednesday 20th of March @ 5pm (Week 4)

• GMs have been contacted, EMP done
• Advertising being put out later this week
• It's the night after PROSH

TCGs

Magic: The Gavining

SNOM - Sunday 10th of March @ 11AM

• It happened
• Went well(?)

Intro to Pokemon - Tuesday 12th of March @ 3pm (Week 3)

• Chris is running the event as we speak
  • Total attendance of 6
  • lots of other stuff going on at the same time

Intro to MTG - Thursday 14th of March @ 3pm (Week 3)

• it has not yet happened
• come this thursday to learn magic
• get nicol bolased

Wargaming

Intro to Wargaming - (Week 4)

• Jackie may have done the EMP already??

  Nix: Intro to Wargaming EMP and Advertising

Wargaming Tournament - Wednesday 3rd of April @ 8:30am (Study Week 1)

• It is in EZONE NTH Learning Studio [:109]
• Matt has details
• Advertising has been done

  Nix: Annoy Matt about Wargaming

Intro to Painting - Tuesday 19th of March @ 2pm (Week 4)

• Cam may be able to bring air-brush

  Josh: Intro to Painting Advertising

Fresher Campaigns

• Fresher Campaign Form is up! Get on there!
• Organised time to go over how Fresher Campaigns work
• Availabilities and Preferences for GMs are up
• Group assignment will happen later

Access Department collab (Community Chats) - Tuesday 5/3 @ 11am-1pm

• 10 attendees
• Went smoothly
• Have continued to borrow out boardgames for future Community Chats

Prosh - Wednesday the 20th of March

• New prosh marshal needed
  • Jeremy
• PROSHlympics is tomorrow!
  • Josh is going to put up a post immediately after the meeting
  • If we get enough people we do it, otherwise we ghost
• Not required to attend in order to do PROSH

  Josh: Put up PROSHlympics post Jeremy: PROSH advertising

Club Carnival - Tuesday 26th of March (Week 5)

• 1 trestle table
• Week 5???
• EFTPOS Air
  • A little finicky but usable
  • option for events but not for general use in the clubroom
• New Advertising method: electronic posters
• Signups due this Friday

Tokyo Alley - 10am to 5pm - Saturday 13th of April (Week 6 (after study week))

• Anime Convention and Artist Market
  • We're gonna be running a boardgame chill out zone
• Got an email from them today
  • Want to enter into a mutual partnership with Unigames
    • Josh is gonna email back to ask for more details
• need to wear hi-vis for setup and packdown
• No-one is expected/required to attend, but "it'd be really cool if you did"

  Josh: Respond to Tokyo Alley

Charity Vigil -

• Reps are Connor and Nene
• Subcom has been wrangled, budget is being budgeted
• This year is just Unigames, UNISFA, UCC

Far Future Events

Unigames [Redacted] - Soon

• sorting roles

Upcoming Subcommittees/Reps

• Charity Vigil - Connor, Nene
• Roleplay 4 Life - Chris, Nix
• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
• Uncharity - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point

Reimbursements

• Approved
  • $119.90 to Connor for Food Run
  • $21.99 to Gen for Ice Cube Tray
  • $249 to Gen for Fresher Welcome Pizza
  • $46.38 to David for carpet tape
  • $8.80 to to Connor for paper towels
  • $268.18 to Connor for 21/02 food run
  • $332.31 to Gibbi for O'Day
  • $240 to Gibbi for Karlov booster boxes
  • $96 to Gibbi for new deck boxes
• Pending
• Unsubmitted

Guild

SOCPAC - 27/2

Tenancy

• Side Panels
  • Nupdates
• Tenancy contract
  • to be scanned

General Business

Gatekeepers

• Welcome to our new Gatekeepers!
  • Jorja Cowan
  • Finn Gearon
  • Lloyd Easton
  • Apollo Walters

    Josh, Connor: Notify gatekeepers

Webkeepers

• Nupdates

Unify App

• Apparently bad

Room Updates

• Carpets
• New Kallax, Small Shelf, Chairs

  Gen: Write an "ice notice"

Library

• Flamecraft Splat Buy
  • nupdates
• Painting Guide
  • nupdates?

    Jackie: Reprint and Laminate the Painting Guide

• How to Play Wargames doc for Intro to Wargaming

  Nix: How to Play Wargames Guide

• Damaged library items
  • Ask gatekeepers to check games after they are returned

    Gen: Repair damaged games

Food Runs

• may need bigger food run next week
• Nene's mum is willing to help bring stuff in from the Casuarina Costco for the club???
  • EPIC NENE MUM W
  • Would probably need more organisation
    • Couldn't do freezer meals + icecreams

Phoenix Revival

• Nupdates

Uploading Old Minutes

• Nupdates

Handovers

Everyone: Read handovers/ask for verbal handovers.

Fridge Photos

• oi @committee go do this

  Everyone: Send Jackie your fridge/freezer photos

Action Items

Jackie: Print out merch poster Meeting closed: 6:25 PM