Unigames Committee Meeting #2 - 15/03/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Brett
• Jasmine
• Elana

Apologies

• Amelia

Absent

• Gavin

Meeting open: 10:56AM

Reports:

President's Report:

• ahhh stress
• In damage control about storage allocations
• Sorting out tenancy agreement and after-hours, and slowly working through action items
• ahhhh
• Also did a draft, was successful

Vice-President's Report:

• Did a bunch of training
• Went to the SOC meeting
• Counted 301 forms for reasons
• Talked to more people about more things
• Contacted Jacob with updated committee details

Treasurer's Report:

• Account balance: $2090.12
• Spoke to guild people about free chairs
• Have been trying to chase up events to make complaints
• Helping Alaura write the storage appeal
• Have been told off by Alaura for playing Jenga with the cupboard
• Did half of Treasurer training, whoops
• Contacted Jacob to get me put the mailing list
• Alaura also sorted through all the old receipts
• Helped with the Fresher Campaigns

Secretary's Report:

• I am the embodiment of technological destruction
• I continue to break things inside UCC
• In completely unrelated notes I tried to improve our website
• Draft/Commander night was fun. 10/10 would do again

Librarian's Report:

• Overdue items: None
• Two things are due today though
• I was so excited to hound people for books, but I read the date wrong
• Resources be broken
• A google form has been made to inform me of broken librarian things
• Going to learn how to fix books with UniSFA

Fresher Rep's Report:

• Freshers are alive
• Did follow up emails for campaigns
• Some people have dropped out
• No complaints about fresher campaigns so far so that's good
• And hopefully we'll do top ups and more allocations for that next week

Past action Items:

Alaura:

• Sort out whatever happened to the recepits at the end of her term - done
• Look into pauper interest by email - not done
• Go through old halloween finances and update - looked into, but not updated
• Make a post about Prosh Olympics - not done
• Talk to Aoibhinn about Prosh sign-ups - done
• Contact other committee once elections have happened to start organising Quiz Night (along with Aoibhinn) - Aoibhinn did it
• Do the Camp EMP (along with Aoibhinn, Taylor, Gavin) - it's been started!
• Make a gatekeeper post re. chairs and not mistreating them - not done
• Find out more about Shattered World book - done

Aoibhinn:

• Make a new post asking for GMs and the systems they can run - done
• Make a Prosh event - done
• Contact other committee once elections have happened to start organising Quiz Night (along with Alaura) - done
• Do the Camp EMP (along with Alaura, Taylor, Gavin) - started

Taylor:

• Speak to people about Edg~~y~~eE dice - not done
• Do the Camp EMP (along with Alaura, Aoibhinn, Gavin) - started

Donald:

• Print more gatekeeper forms - not done
• Make the star wars event - not done
• Make a poster for sealed league ASAP - done
• Speak to UCC about this - done

Alistair:

• Top up UCC account - done

Elana:

• Make a facebook event for Star Wars skirmish games - done

Brett:

• Make the board games night event for Thursday 14th - done

Jasmine:

• Message club pages and talk to people. - done
• Organise GMs, talk to UniSFA, and make event for Star Wars week - delagated to Aoibhinn

Gavin:

• Do the Camp EMP (along with Alaura, Aoibhinn, Taylor) - started

Gatekeepers

• Training was done for all newbie gatekeepers
• Google form for gatekeeper applications is a good idea
• >Jasmine: Make google gatekeeper form.
• New gatekeepers:
  • Annique
  • Szymon
• >Aoibhinn: Train Annique

Agenda

Usual Suspects:

Boardgames

• We had a board games night
• 20-25 people, good turn out
• Did end up being a busy night - 2x fresher campaigns, Jack's campaign + Vive Night
• Quite a few freshers there, nice
• We have lost the Dukes from Dominion though
• Collabs:
  • Classics Society want a collab - April 8th
  • UWADU want a collab in May - Thursday
  • Photography club also wants a collab
  • Access also wants a collab

RPGs

• Can't run a one-shot next week because of conflicts with Prosh and X-Wing
• Gonna run it week 5 instead - Wednesday or Thursday

Magic

• Draft/Commander night was successful
• Pod of 8 for draft, at least two games of Commander
• Star Wars Cube next week
• >Donald: Make event for Star Wars cube night
• Poster has been made, event will go up soon for a week 5 start

Wargames

• Elana has been requested to buy paints
  • There's a few that look dead
  • Before any are thrown out, we should check with Stuart
• Taylor discusses budgeting for Wargaming paints:
  • Restocking of paints that are empty is fine
  • Specific colour requests are case-by-case, based on popularity
  • Decisions will have to be made in committee meetings to avoid overspending
• >Elana: Make a post in wargamers about paint treatment
• We are buying:
  • Tube of superglue
  • Dryad Bark
  • Agrax Earth Shade
  • Agrellian Earth

Fresher Campaigns

• Taylor has made a post to the fresher GMs, so that they can relay info about dropped players.
• There's a few problems; late sign-ups, etc.
• Being sorted out. Maybe need another Fresher GM.
• >Jasmine: Contact Will about being a Fresher GM.

Events:

Halloween Party:

• Alaura still needs to look at finances and photos

Prosh Olympics [March 19th]:

• Moved to the 19th, day before Prosh
• Whoever wins will get spot preference
• This is not optimal
• >Aoibhinn: Talk to head marshall about our feedback about locations
• Let's advertise this to our members
• Will is going to make a public event for Olympics

Prosh [March 20th]:

• There will probably be another Prosh training session a few days before, so Alaura can do it
• We need to buy water and ice
• Esky! We need one!
• Esky logistics are discussed

Envoy Mega-Game [29th March]:

• Nathan has our logo
• Advertising is being arranged
• We can make an event once that's done
• Unigames goes to Mega-Game
• There's an online Q-Pay, so we probably won't have to handle payment logistics

SwanCon [18th-22nd April]:

• Laura Hodge is involved with SwanCon this year
• She will also be running the games room in 2020
• 18th-22nd of April
• Speak to them if to see if they want to borrow people/boardgames
• >Alistair: Get in contact with Laura

Quiz Night:

• Aoibhinn has contacted President
• Panto and UniSFA are both in
• UCC will discuss at their meeting
• Unigames reps:
  • Alistair (dark)
  • Aoibhinn (light)
• UniSFA reps:
  • Fin (dark)
  • Georgia (light)
• UWAnime is also intrested, pending a couple of questions
• Soft dates?
  • Subcommittee needs to be formed ASAP (Sunday)
  • Advertising and tickets need to be out and on sale by the end of Week 5
  • May 10th is placeholder date

CAMP (Redacted) [21st-24th June]:

• EMP is still in progress
• Taylor suggests making appointments with Events in advance, and clarify EMP deadlines with them
• Alaura wants advertising and tickets out by 15th April at lastest
• Theme for this camp is: Fiends and Fae!
• >Alaura: Play around with poster designs for Camp
• Alaura wants poster started on 1st April at latest
• >Alaura ,Taylor,Aoibhinn,Gavin: Continue to work on Camp EMP

LARP stuff:

• Harry Potter society wants to do a large LARP in the middle of the year in collab with Unigames and UniSFA.
  • When in the middle of the year is unknown
  • Imagined as a winter event
  • They want a two-day LARP, but can probably be convinced off that
  • Committee is concerned that it will get cancelled a few months into planning like the last one.

Room Update:

• Door lock

  • The door lock is not the greatest, and it gets jammed frequently
  • >Gavin+Alaura: Speak to Tenancy about lock

• Fridge/freezer chaos

  • Committee is going to buy a Fridge and Freezer that match from Taylor's mum for $100 each, $200 total.
  • They have an extensive documentation history and are high-quality
  • Yay!
  • We also agreed to sell our current ones to Alaura for $100

• Storage allocations

  • We were going to lose both of our cupboard outside our clubroom.
  • We have been informed that it was actually a draft of proposed storage changes
  • Nice save Tenancy
  • We have still been told to submit an appeal
  • Alaura has written a draft of the appeal, and has asked committee to look over it
    • It addresses the downsides that removing our storage would bring to the club

• Room chairs

  • Immediately after this meeting, we are grabbing chairs from Guild to replace the cushioned ones in the room

• Safety noodles

  • We are looking into removing the pool noodles from the pillar in the room
  • They do look ugly

• Freezer cleanliness:

  • The freezer has not been kept clean recently
  • Please try and keep the freezer clean

• Cupboard:

  • @gatekeepers/committee in particular:
  • Don't play jenga/tetris with items inside the cupboard please, try and keep it organised

Reimbursements:

• Alistair: $30.80 for printing

General Business:

• Dyslexia Font
  • We should get a dyslexia friendly font
  • It's free, there's no downside
  • >Alaura: Get a dyslexia friendly font
• Shattered World Book
  • We are buying the Shattered World setting guide as a splat buy from Liam for $10.
  • Committee vote was 4 for, 3 against
• Loft booking
  • Has been resolved
• Seperate mailing lists
  • Seperate mailing lists is happening.
  • Soon Unigames will have the following lists:
    • unigames (our current one)
    • unigames-rpgs (for one-shot related things)
    • unigames-magic (for magic related business)
    • unigames-wargames (wargaming news)
    • unigames-fresher (a list which all freshers will be added to)
• Scitech event:
  • Valerie's parents are involved with Scitech, and want us to help run some sort of RPG thing for their AfterDark (18+) event.
  • Donald is emailing them to acquire more details.
• Accessibility:
  • Was brought up at SOC meeting, no real answer was got
• UCC Dispense Credit:
  • UCC (or Felix at the very least) wants Unigames to accept dispense credit for Unigames snacks.
  • If they gave us a terminal and we could then be reimbursed the dispense credit involved from the ucc treasury, in cash or debit to our actual guild bank account
  • Even then it’s a hassle to train all our gatekeepers to use the terminal

Meeting closed: 1:46PM

Action Items:

Alaura:

• Play around with poster designs for Camp
• Continue to work on Camp EMP (along with Aoibhinn, Taylor, Gavin)
• Speak to Tenancy about lock (along with Gavin)
• Get a dyslexia friendly font

Aoibhinn:

• Train Annique
• Talk to head marshall about our feedback about locations
• Continue to work on Camp EMP (along with Alaura, Taylor, Gavin)

Taylor:

• Continue to work on Camp EMP (along with Alaura, Aoibhinn, Gavin)

Donald:

• Make event for Star Wars cube night

Alistair:

• Get in contact with Laura

Elana:

• Make a post in wargamers about paint treatment

Jasmine:

• Make google gatekeeper form.
• Contact Will about being a Fresher GM.

Gavin:

• Continue to work on Camp EMP (along with Alaura, Aoibhinn, Taylor)
• Speak to Tenancy about lock (along with Alaura)