Unigames Committee Meeting #20 - 29/07/2019

by Donald Sutherland 29/07/19

Unigames Committee Meeting #20 - 29/07/2019

Attending

  • Alaura
  • Aoibhinn
  • Taylor
  • Donald
  • Alistair
  • Amelia
  • Elana
  • Jasmine

Apologies

  • Colin
  • Gavin

Absent

  • none

Meeting open: 3:02PM

Reports:

President's Report:

  • Boy howdy is it a time waking up
  • I've been doing work on LARP posters
  • Thanks Alphabet for not clashing my lab with the OGM
  • Heads-up: Desperation is forcing me to apply for full-time jobs, if that happens I will have to drop out
    • Hopefully it doesn't come to that
  • Club Carnival has been booked

Vice-President's Report:

  • Back from Sweden
  • Away for three weeks, and things haven't happened, can we get on that
  • I'll be getting surgery end of next week so I'll be out of it then
  • I have a sprained ankle, with some "gnarly bruises"
  • Gatekeepers:
    • Gatekeeper application for after OGM going up soon
    • New fresher campaigns means new gatekeepers as well

    • Aoibhinn: Make a post in gatekeepers about Club Carnival

Treasurer's Report:

  • Account balance: $3434.33
  • I did jack shit, and then there was an oppurtunity for people to make us a new website for free
  • So I did that
  • Health Shenanigans™
  • Grant stuff:
    • No email from grants folks, but we have the money
    • We got $1162.62

Secretary's Report:

  • I missed you all
  • I haven't done much becuase I was recovering from having my appendix taken out
  • I will be away for the OGM

Librarian's Report:

  • Overdue items: none
  • I may have procrastinated a little
  • It took me until two days ago to pay my SSAF
  • I'm pretty sure I'm enrolled
  • I emailed Paul from PMSS, they want to do a collab - 8th August

    • Alistair: Ask about location

  • Strikes have been reset

Fresher Rep's Report:

  • I have looked back and checked which Fresher games are still going
  • Only got three not running
  • I completely forgot Re-fresher-re-welcome was a thing
  • That should go up soon
  • We will be getting new members, please be good everyone

Past action Items:

  • Lost to the ages
    • Not really, just haven't been extracted from the last minutes yet

Gatekeepers

  • Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

  • Next board games night is after Re-Fresher-Re-Welcome
  • Tuesday Week 3 - 13th August
  • Amelia is running, Jasmine will help until today

RPGs

  • Stars Without Number one-shot is Wednesday!
  • GMs are Declan and Merlin!
  • 13th Age next?
  • Elana is on it - week 4?

Magic

  • Still have to resolve the sealed league

Wargames

  • Welcome Wargame event is on the 9th
  • Targeted at new players, and people that don't know about Wargames
  • Event is up

Fresher Campaigns

  • Talked about already
  • We're re-opening sign-ups for Fresher Campaigns with club carnival

Collabs:

  • PMSS: 8th August

  • Aoibhinn: Make a post on gatekeepers for PMSS helpers

  • Someone from UniAccess about large-scale borrowing, info has been sent to them

Events:

Quiz Night [10th May]:

  • Needs confirmation from UCC that if the money is given to them, then the rest of the money can be distribution

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

  • Alaura: Chat with Winslade about future scheduling

  • Jasmine: Look into Unigames solo Mega-Game-esque events

  • Alaura: Go through Camp feedback and begin writing a handover

OGM

  • Happening this week, Friday @ 1PM

  • Everyone: Make a report for the OGM

Club Carnival

  • Taylor: Make publisher flyer thing

  • Taylor: Print flyers on Monday

  • Aoibhinn: Ask for club carnival volunteers

  • Taylor: Prepare float for club carnival

Winter Larp:

  • Whoops, we forgot to do the EMP
  • We need to rescehdule to at least a month from now
  • Address this at next committee meeting, after OGM

Re-fresher Re-welcome:

  • Happening Tuesday Week 3

Summer LARP:

  • Meeting is being called for this week
  • Alistair and Elana are our reps

Guild

  • FilAus Incident:

    • Taylor,Jasmine,Alaura: Draft an apology

  • Tenancy allocations:

    • No updates

      Taylor: Talk to Irene about broken exit sign

  • Guild App

    • Guild is making a new UWA app to promote things
    • Clubs can apply to be shown on here

    • Alaura: Fill out App form

Room Update:

  • Microwave:

    • Decide at next meeting

  • Speaker:

    • Alaura: Research new speakers

  • Soft plastic recycling:

    • Email has been drafted

    • Amelia: Contact Enviro department

    • Also UniSFA does it as well, so we can maybe collaberate in that regard

    • Amelia: Talk to Nadia about soft plastic recycling

  • Gumtree:

    • Alaura needs to pick up the fridge

    • Alaura: Take away the fridge

  • Fridge Whiteboard:

    • Still need some strong magnets

  • Noodles:

    • Still need to get some double-sided tape

    • Alistair: Do Bunnings run for tape + furniture felt

  • Wargaming shelf

    • No updates

  • Campaign whiteboard:

    • Needs to be filled out still

  • President's picture

    • Magnets for the filing cabnet are being got during the Bunnings Run

  • Busy-Bee list:

    • Make sure to remove wedges and then put them back

Reimbursements:

  • Pending
    • Elana and Donald are getting paid for magic and food run respectively

General Business:

  • Embroidery:

    • Alistair: Contact Chase for a price list

  • Handover:

    • Jasmine is leaving. What stuff needs to be handed over?

    • Jasmine: Make a list of things that you're doing so we can redistribute after the OGM

  • New T-Shirts:

    • We should get new T-Shirt

    • Taylor,Aoibhinn: Get Panto info

  • Archives:

    • Donald: Make a new archive guide

    • Alaura+Donald: Get together after camp to sort out archive

    • Alaura: Make a whenisgood for the archive party event

    • Alaura: Do a sort on the google drive after camp

  • Board games guide:

    • Still working on it at people's leisure

  • Food run:

    • We need one before fresher welcome

  • Campus Toilets:

    • Action is still being taken
    • Taylor is in the middle of drafting an email about it

    • Taylor: Respond to after-hours access email

  • Ad Eva

    • Alistair: Archive Ad Eva history

  • Optional membership cards

    • Jasmine has made some demo cards

  • Prof Comp

    • We've given a project to some CompSci students to get a new website/database for free
    • Donald and Alistair are interested in helping out, Taylor being the main contact
    • We don't have to use it if it's not great
    • Should be good

    • Taylor, Alistair, Donald: Talk to each other to figure out what we can do with this project

  • SOC Masterlist

    • Aoibhinn: Ask about putting our details on the master list

Meeting closed: 5:12PM

--

Action Items:

Alaura:

  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Draft an apology (along with Taylor, Jasmine)
  • Fill out App form
  • Research new speakers
  • Take away the fridge
  • Get together after camp to sort out archive (along with Donald)
  • Make a whenisgood for the archive party event
  • Do a sort on the google drive after camp

Aoibhinn:

  • Make a post in gatekeepers about Club Carnival
  • Make a post on gatekeepers for PMSS helpers
  • Ask for club carnival volunteers
  • Get Panto info (along with Taylor)
  • Ask about putting our details on the master list

Taylor:

  • Make publisher flyer thing
  • Print flyers on Monday
  • Prepare float for club carnival
  • Draft an apology (along with Alaura, Jasmine)
  • Talk to Irene about broken exit sign
  • Get Panto info (along with Aoibhinn)
  • Respond to after-hours access email
  • Talk to each other to figure out what we can do with this project (along with Donald, Alistair)

Donald:

  • Add forms to database (free free to help)
  • Make a new archive guide
  • Get together after camp to sort out archive (along with Alaura)
  • Talk to each other to figure out what we can do with this project (along with Taylor, Alistair)

Alistair:

  • Ask about location
  • Do Bunnings run for tape + furniture felt
  • Contact Chase for a price list
  • Archive Ad Eva history
  • Talk to each other to figure out what we can do with this project (along with Taylor, Donald)

Amelia:

  • Contact Enviro department
  • Talk to Nadia about soft plastic recycling

Jasmine:

  • Look into Unigames solo Mega-Game-esque events
  • Draft an apology (along with Alaura, Taylor)
  • Make a list of things that you're doing so we can redistribute after the OGM

Other:

  • (Everyone) Make a report for the OGM