Unigames Committee Meeting #20 - 29/07/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Elana
• Jasmine

Apologies

• Colin
• Gavin

Absent

• none

Meeting open: 3:02PM

Reports:

President's Report:

• Boy howdy is it a time waking up
• I've been doing work on LARP posters
• Thanks Alphabet for not clashing my lab with the OGM
• Heads-up: Desperation is forcing me to apply for full-time jobs, if that happens I will have to drop out
  • Hopefully it doesn't come to that
• Club Carnival has been booked

Vice-President's Report:

• Back from Sweden
• Away for three weeks, and things haven't happened, can we get on that
• I'll be getting surgery end of next week so I'll be out of it then
• I have a sprained ankle, with some "gnarly bruises"
• Gatekeepers:
  • Gatekeeper application for after OGM going up soon
  • New fresher campaigns means new gatekeepers as well
  • >Aoibhinn: Make a post in gatekeepers about Club Carnival

Treasurer's Report:

• Account balance: $3434.33
• I did jack shit, and then there was an oppurtunity for people to make us a new website for free
• So I did that
• Health Shenanigans™
• Grant stuff:
  • No email from grants folks, but we have the money
  • We got $1162.62

Secretary's Report:

• I missed you all
• I haven't done much becuase I was recovering from having my appendix taken out
• I will be away for the OGM

Librarian's Report:

• Overdue items: none
• I may have procrastinated a little
• It took me until two days ago to pay my SSAF
• I'm pretty sure I'm enrolled
• I emailed Paul from PMSS, they want to do a collab - 8th August
  • >Alistair: Ask about location
• Strikes have been reset

Fresher Rep's Report:

• I have looked back and checked which Fresher games are still going
• Only got three not running
• I completely forgot Re-fresher-re-welcome was a thing
• That should go up soon
• We will be getting new members, please be good everyone

Past action Items:

• Lost to the ages
  • Not really, just haven't been extracted from the last minutes yet

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Next board games night is after Re-Fresher-Re-Welcome
• Tuesday Week 3 - 13th August
• Amelia is running, Jasmine will help until today

RPGs

• Stars Without Number one-shot is Wednesday!
• GMs are Declan and Merlin!
• 13th Age next?
• Elana is on it - week 4?

Magic

• Still have to resolve the sealed league

Wargames

• Welcome Wargame event is on the 9th
• Targeted at new players, and people that don't know about Wargames
• Event is up

Fresher Campaigns

• Talked about already
• We're re-opening sign-ups for Fresher Campaigns with club carnival

Collabs:

• PMSS: 8th August
• >Aoibhinn: Make a post on gatekeepers for PMSS helpers
• Someone from UniAccess about large-scale borrowing, info has been sent to them

Events:

Quiz Night [10th May]:

• Needs confirmation from UCC that if the money is given to them, then the rest of the money can be distribution

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Jasmine: Look into Unigames solo Mega-Game-esque events
• >Alaura: Go through Camp feedback and begin writing a handover

OGM

• Happening this week, Friday @ 1PM
• >Everyone: Make a report for the OGM

Club Carnival

• >Taylor: Make publisher flyer thing
• >Taylor: Print flyers on Monday
• >Aoibhinn: Ask for club carnival volunteers
• >Taylor: Prepare float for club carnival

Winter Larp:

• Whoops, we forgot to do the EMP
• We need to rescehdule to at least a month from now
• Address this at next committee meeting, after OGM

Re-fresher Re-welcome:

• Happening Tuesday Week 3

Summer LARP:

• Meeting is being called for this week
• Alistair and Elana are our reps

Guild

• FilAus Incident:

  • >Taylor,Jasmine,Alaura: Draft an apology

• Tenancy allocations:

  • No updates >Taylor: Talk to Irene about broken exit sign

• Guild App

  • Guild is making a new UWA app to promote things
  • Clubs can apply to be shown on here
  • >Alaura: Fill out App form

Room Update:

• Microwave:

  • Decide at next meeting

• Speaker:

  • >Alaura: Research new speakers

• Soft plastic recycling:

  • Email has been drafted
  • >Amelia: Contact Enviro department
  • Also UniSFA does it as well, so we can maybe collaberate in that regard
  • >Amelia: Talk to Nadia about soft plastic recycling

• Gumtree:

  • Alaura needs to pick up the fridge
  • >Alaura: Take away the fridge

• Fridge Whiteboard:

  • Still need some strong magnets

• Noodles:

  • Still need to get some double-sided tape
  • >Alistair: Do Bunnings run for tape + furniture felt

• Wargaming shelf

  • No updates

• Campaign whiteboard:

  • Needs to be filled out still

• President's picture

  • Magnets for the filing cabnet are being got during the Bunnings Run

• Busy-Bee list:

  • Make sure to remove wedges and then put them back

Reimbursements:

• Pending
  • Elana and Donald are getting paid for magic and food run respectively

General Business:

• Embroidery:

  • >Alistair: Contact Chase for a price list

• Handover:

  • Jasmine is leaving. What stuff needs to be handed over?
  • >Jasmine: Make a list of things that you're doing so we can redistribute after the OGM

• New T-Shirts:

  • We should get new T-Shirt
  • >Taylor,Aoibhinn: Get Panto info

• Archives:

  • >Donald: Make a new archive guide
  • >Alaura+Donald: Get together after camp to sort out archive
  • >Alaura: Make a whenisgood for the archive party event
  • >Alaura: Do a sort on the google drive after camp

• Board games guide:

  • Still working on it at people's leisure

• Food run:

  • We need one before fresher welcome

• Campus Toilets:

  • Action is still being taken
  • Taylor is in the middle of drafting an email about it
  • >Taylor: Respond to after-hours access email

• Ad Eva

  • >Alistair: Archive Ad Eva history

• Optional membership cards

  • Jasmine has made some demo cards

• Prof Comp

  • We've given a project to some CompSci students to get a new website/database for free
  • Donald and Alistair are interested in helping out, Taylor being the main contact
  • We don't have to use it if it's not great
  • Should be good
  • >Taylor, Alistair, Donald: Talk to each other to figure out what we can do with this project

• SOC Masterlist

  • >Aoibhinn: Ask about putting our details on the master list

Meeting closed: 5:12PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Draft an apology (along with Taylor, Jasmine)
• Fill out App form
• Research new speakers
• Take away the fridge
• Get together after camp to sort out archive (along with Donald)
• Make a whenisgood for the archive party event
• Do a sort on the google drive after camp

Aoibhinn:

• Make a post in gatekeepers about Club Carnival
• Make a post on gatekeepers for PMSS helpers
• Ask for club carnival volunteers
• Get Panto info (along with Taylor)
• Ask about putting our details on the master list

Taylor:

• Make publisher flyer thing
• Print flyers on Monday
• Prepare float for club carnival
• Draft an apology (along with Alaura, Jasmine)
• Talk to Irene about broken exit sign
• Get Panto info (along with Aoibhinn)
• Respond to after-hours access email
• Talk to each other to figure out what we can do with this project (along with Donald, Alistair)

Donald:

• Add forms to database (free free to help)
• Make a new archive guide
• Get together after camp to sort out archive (along with Alaura)
• Talk to each other to figure out what we can do with this project (along with Taylor, Alistair)

Alistair:

• Ask about location
• Do Bunnings run for tape + furniture felt
• Contact Chase for a price list
• Archive Ad Eva history
• Talk to each other to figure out what we can do with this project (along with Taylor, Donald)

Amelia:

• Contact Enviro department
• Talk to Nadia about soft plastic recycling

Jasmine:

• Look into Unigames solo Mega-Game-esque events
• Draft an apology (along with Alaura, Taylor)
• Make a list of things that you're doing so we can redistribute after the OGM

Other:

• (Everyone) Make a report for the OGM