Unigames Committee Meeting #21 - 05/08/2019

by Donald Sutherland 5th Aug 2019

Unigames Committee Meeting #21 - 05/08/2019

Attending

  • Alaura
  • Taylor
  • Donald
  • Alistair
  • Colin
  • Amelia
  • Elana
  • Emerald

Apologies

  • Aoibhinn
  • Gavin

Absent

  • none

Meeting open: 11:04AM

Reports:

President's Report:

  • Ayo chaired an OGM
  • Wasn't a bad time, you're welcome
  • I finally did some research into speakers
  • Not much else apart from that
  • Also, welcome Emerald to your first official committee meeting!

Vice-President's Report:

  • Moving house

Treasurer's Report:

  • Account balance: $2565.90
  • I forgot my laptop
  • So bear with me while I treasurer
  • I spent $1000.02 on a food run
  • And also cash needs to be deposited
  • Talked to Jacob about grants
    • He's going to email out the full breakdown soon. Appeal dates will be shifted after that email happens

Secretary's Report:

  • I flew away when all the drama happened
  • Entirely as planned
  • I went to a Python convention, and all I got was this stupid T-Shirt
    • Also pride bee stickers
  • Also, Missing a flight is 0/10 would not recommend

Librarian's Report:

  • Overdue items: none
  • Books
  • Pretty sure there's nothing overdue
  • I am correct
  • Contacted the board games things, it's on the podiatery campus as suspected

Fresher Rep's Report:

  • Re-fresher-re-welcome
    • EMP done
    • Event up
    • [REDACTED]
  • I have to mentally prepare myself for making all of the fresher campaigns

Past action Items:

Alaura:

  • Chat with Winslade about future scheduling - not done
  • Go through Camp feedback and begin writing a handover - wip
  • Draft an apology (along with Taylor, Jasmine) - not done
  • Fill out App form - not done
  • Research new speakers - done
  • Take away the fridge - not done
  • Get together after camp to sort out archive (along with Donald) - not done
  • Make a whenisgood for the archive party event - not done
  • Do a sort on the google drive after camp - npot done

Aoibhinn:

  • Make a post in gatekeepers about Club Carnival - done
  • Make a post on gatekeepers for PMSS helpers - done
  • Ask for club carnival volunteers - done
  • Get Shirts Panto info (along with Taylor) -
  • Ask about putting our details on the master list - done

Taylor:

  • Make publisher flyer thing - not done
  • Print flyers on Monday - not done
  • Prepare float for club carnival - done
  • Draft an apology (along with Alaura, Jasmine) - not done
  • Talk to Irene about broken exit sign - delagated to Gavin
  • Get Panto info (along with Aoibhinn) - not done
  • Respond to after-hours access email - not done
  • Talk to each other to figure out what we can do with this project (along with Donald, Alistair) - done

Donald:

  • Add forms to database (free free to help) - not done
  • Make a new archive guide - not done
  • Get together after camp to sort out archive (along with Alaura) - not done
  • Talk to each other to figure out what we can do with this project (along with Taylor, Alistair) - done

Alistair:

  • Ask about location - done
  • Do Bunnings run for tape + furniture felt - got told to wait
  • Contact Chase for a price list - done by Taylor
  • Archive Ad Eva history - not done
  • Talk to each other to figure out what we can do with this project (along with Taylor, Donald) - done

Amelia:

  • Contact Enviro department - not done
  • Talk to Nadia about soft plastic recycling - not done

Jasmine:

  • Look into Unigames solo Mega-Game-esque events - not done
  • Draft an apology (along with Alaura, Taylor)
  • Make a list of things that you're doing so we can redistribute after the OGM - done, but we don't have access

Other:

  • (Everyone) Make a report for the OGM - done

Gatekeepers

  • Members that succesfully reaplied:

    • Josina Hyde
    • Annique Cockerill
    • Logan Frost
    • Merlin Hoskins
    • Declan Stocker
    • Steven Correia
    • Harry Trumble
    • William Corbett
    • Matthew Winslade
    • Szymon Zieba
    • Elanor Leman
    • Kyle Barrow
    • Jack Kay
    • Liam Prince
    • Kieran Brown
    • Jamine Sullivan
    • Jackie Shan
  • New Gatekeepers

    • Josh Moncaster
    • Guinevere Sellner
  • Donald: Add forms to database (free free to help)

Closed Meeting Resolutions:

  • Vote to suspend the membership of James Blacker passes
    • If you have any questions or concerns about this process, please contact Alaura or Committee

Agenda

Usual Suspects:

Boardgames

  • Board games night: 13th August
  • Re-fresher-re-welcome!
  • Organised by Amelia
  • Next one to be run on the week of the 26th
    • >Colin: Organise a board games night for the week of the 26th

RPGs

  • Stars Without Number one-shot
    • Did not run :-(
    • A series of unforntunate events
  • 13th Age One-shot
    • 21st of August at 5PM
    • Elly, Szymon, Winslade are GMs
    • >Elana: Organise one-shot EMP

Magic

  • Still have to resolve the sealed league

Wargames

  • We have a wargaming welcome event on the 9th August at 2PM!
  • New player friendly!
  • Come along if you want to learn more about wargames!
  • Information on the facebook event

Fresher Campaigns

  • Waiting for all the sign-ups from tomorrow!

Collabs:

  • PMSS: 8th August
    • Colin has asked for gatekeeper volunteer

Events:

Quiz Night [10th May]:

  • >Taylor: Check if we got Quiz money

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

  • >Alaura: Chat with Winslade about future scheduling
  • >Jasmine: Look into Unigames solo Mega-Game-esque events a la Primarchs
  • >Alaura: Go through Camp feedback and begin writing a handover
  • >Taylor: Do a full financial breakdown of camp

[REDACTED] 2020:

  • >Alaura: Book Manjedal for next year

OGM

  • Happened
  • Welcome Emerald to the OCM position!
  • Discussion of additional OCM position happened, seemed generally positive

Club Carnival

  • Happening!
  • We have volunteers!
  • Don't let that stop you from coming along to help out!
  • >Taylor: Print flyers for tomorrow
  • >Alaura: Respond to archeology about marquee

Winter Larp:

  • We can no longer run a winter LARP in winter
  • In the discussion with the Summer LARP though, they discussed LARP training events
  • Those can take over?
  • In any case, Colin and Emerald are on it, planning for a once-a-month thing
  • >Colin, Emerald: Sort out LARP Training events

Re-fresher Re-welcome:

  • Amelia's gonna do a large-scale borrowing form
  • And sort out event/invites after Club Carnival
  • Also invite the general memberbase for friendship purposes
  • Re-fresher-re-welcome: "Re-friends will be re-provided"

Relay for Life:

  • Elana is current Team Captain
  • Jim's Knowing shirt as potential fundraiser is discussed
  • >Elana: Ask about extra donation tin
  • >Elana: Inquire about battle tin with other clubs
  • If you want sign up, bit.ly/Unigains19

MCW - Multicultral Week

  • Email has been sent out about MCW
  • >Aoibhinn: Organise MCW things

Summer LARP:

  • Meeting has happened for that
  • >Alistair: Put the minutes up for SLARP
  • Taylor has come in as assistance
  • Emerald is a rep now
  • The subcommittee has been divided into three teams:
    • Writing
    • Props/set
    • Mechanics
  • Assigning tasks, getting external people to help out

Guild

  • FilAus Incident:

    • >Taylor,Jasmine,Alaura: Draft an apology
  • Tenancy allocations:

    • No updates >Taylor: Talk to Irene about broken exit sign
  • Guild App

    • >Alaura: Fill out App form
  • Elevator:

    • Taylor went to a meeting along with other Cameron Hall/Guild respresentives
    • Requested Guild to do costing for an elevator or equivalent solution
    • Request for costing be started within 2 weeks, actual costing to be completed by the end of September
      • At which point we start looking at a timeline and fundraiser

Room Update:

  • Microwave:

    • Delayed to next week
  • Speakers:

    • Alaura has done some research
    • Needs a budget, looking in the $200 range
    • Various options are discussed
  • Soft plastic recycling:

    • Amelia has an email drafted still
  • Gumtree:

    • Alaura still needs to pick up the fridge
    • >Alaura: Take away the fridge
  • Fridge Whiteboard:

    • We have magnets!
    • It's mounted pretty well!
  • Noodles:

    • Still need to get some double-sided tape
    • >Alistair: Do Bunnings run for tape + furniture felt
  • Wargaming shelf

    • No updates
  • Campaign whiteboard:

    • Been filled out with fancy writing - thanks Merlin!
  • President's picture

    • Magnets for the filing cabnet are being got during the Bunnings Run
  • Busy-Bee list:

    • Colin has made a very comprehensive list
    • Going to let committee review it
    • >Colin: Print a laminate busy-bee list

Reimbursements:

  • Pending
    • Taylor: $1000.02 for food run

General Business:

  • Embroidery:

    • No money is required from the club
  • Handover:

    • >Jasmine: Make a list of things that you're doing so we can redistribute after the OGM
  • New T-Shirts:

    • We should get new T-Shirt
    • >Taylor,Aoibhinn: Get Panto info
  • Archives:

    • >Donald: Make a new archive guide
    • >Alaura+Donald: Get together after camp to sort out archive
    • >Alaura: Make a whenisgood for the archive party event
    • >Alaura: Do a sort on the google drive after camp
  • Board games guide:

    • Still working on it at people's leisure
  • Food run:

    • Was done
    • Next food run to happen by the 19th of August
  • Campus Toilets:

    • Action is still being taken
    • Taylor is in the middle of drafting an email about it
    • Alaura is going to meet with Taco to talk about the keybearers policy
  • Ad Eva

    • >Alistair: Archive Ad Eva history
  • Optional membership cards

    • Jasmine needs to provide examples to Alistair
  • Prof Comp

    • We have a group assigned to our proposal for a new website
    • Taylor, Donald, and Alistair are meeting with them this afternoon
  • SOC Masterlist

    • Aoibhinn has asked for us to be added on
  • Fridge Poster:

    • >Colin: Laminate and print fridge poster
  • Reports:

    • >Donald: Post about reports in commitee group
  • New meeting time:

    • >Alaura: Make new facebook events for commitee meeting

Meeting closed: 1:45PM

--

Action Items:

Alaura:

  • Chat with Winslade about future scheduling
  • Go through Camp feedback and begin writing a handover
  • Book Manjedal for next year
  • Respond to archeology about marquee
  • Draft an apology (along with Taylor, Jasmine)
  • Fill out App form
  • Take away the fridge
  • Get together after camp to sort out archive (along with Donald)
  • Make a whenisgood for the archive party event
  • Do a sort on the google drive after camp
  • Make new facebook events for commitee meeting

Aoibhinn:

  • Organise MCW things
  • Get Panto info (along with Taylor)

Taylor:

  • Check if we got Quiz money
  • Do a full financial breakdown of camp
  • Print flyers for tomorrow
  • Draft an apology (along with Alaura, Jasmine)
  • Talk to Irene about broken exit sign
  • Get Panto info (along with Aoibhinn)

Donald:

  • Add forms to database (free free to help)
  • Make a new archive guide
  • Get together after camp to sort out archive (along with Alaura)
  • Post about reports in commitee group

Alistair:

  • Put the minutes up for SLARP
  • Do Bunnings run for tape + furniture felt
  • Archive Ad Eva history

Elana:

  • Organise one-shot EMP
  • Ask about extra donation tin
  • Inquire about battle tin with other clubs

Colin:

  • Organise a board games night for the week of the 26th
  • Sort out LARP Training events
  • Sort out LARP Training events (along with )
  • Print a laminate busy-bee list
  • Laminate and print fridge poster

Jasmine:

  • Look into Unigames solo Mega-Game-esque events a la Primarchs
  • Draft an apology (along with Alaura, Taylor)
  • Make a list of things that you're doing so we can redistribute after the OGM
Theme Selector

If we can do anything to make the website more accessible for you, please contact us.

Current theme:

Colourblind mode:
(This changes the colour of hyperlinks.)