Unigames Committee Meeting #21 - 05/08/2019

Attending

• Alaura
• Taylor
• Donald
• Alistair
• Colin
• Amelia
• Elana
• Emerald

Apologies

• Aoibhinn
• Gavin

Absent

• none

Meeting open: 11:04AM

Reports:

President's Report:

• Ayo chaired an OGM
• Wasn't a bad time, you're welcome
• I finally did some research into speakers
• Not much else apart from that
• Also, welcome Emerald to your first official committee meeting!

Vice-President's Report:

• Moving house

Treasurer's Report:

• Account balance: $2565.90
• I forgot my laptop
• So bear with me while I treasurer
• I spent $1000.02 on a food run
• And also cash needs to be deposited
• Talked to Jacob about grants
  • He's going to email out the full breakdown soon. Appeal dates will be shifted after that email happens

Secretary's Report:

• I flew away when all the drama happened
• Entirely as planned
• I went to a Python convention, and all I got was this stupid T-Shirt
  • Also pride bee stickers
• Also, Missing a flight is 0/10 would not recommend

Librarian's Report:

• Overdue items: none
• Books
• Pretty sure there's nothing overdue
• I am correct
• Contacted the board games things, it's on the podiatery campus as suspected

Fresher Rep's Report:

• Re-fresher-re-welcome
  • EMP done
  • Event up
  • [REDACTED]
• I have to mentally prepare myself for making all of the fresher campaigns

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - wip
• Draft an apology (along with Taylor, Jasmine) - not done
• Fill out App form - not done
• Research new speakers - done
• Take away the fridge - not done
• Get together after camp to sort out archive (along with Donald) - not done
• Make a whenisgood for the archive party event - not done
• Do a sort on the google drive after camp - npot done

Aoibhinn:

• Make a post in gatekeepers about Club Carnival - done
• Make a post on gatekeepers for PMSS helpers - done
• Ask for club carnival volunteers - done
• Get Shirts Panto info (along with Taylor) -
• Ask about putting our details on the master list - done

Taylor:

• Make publisher flyer thing - not done
• Print flyers on Monday - not done
• Prepare float for club carnival - done
• Draft an apology (along with Alaura, Jasmine) - not done
• Talk to Irene about broken exit sign - delagated to Gavin
• Get Panto info (along with Aoibhinn) - not done
• Respond to after-hours access email - not done
• Talk to each other to figure out what we can do with this project (along with Donald, Alistair) - done

Donald:

• Add forms to database (free free to help) - not done
• Make a new archive guide - not done
• Get together after camp to sort out archive (along with Alaura) - not done
• Talk to each other to figure out what we can do with this project (along with Taylor, Alistair) - done

Alistair:

• Ask about location - done
• Do Bunnings run for tape + furniture felt - got told to wait
• Contact Chase for a price list - done by Taylor
• Archive Ad Eva history - not done
• Talk to each other to figure out what we can do with this project (along with Taylor, Donald) - done

Amelia:

• Contact Enviro department - not done
• Talk to Nadia about soft plastic recycling - not done

Jasmine:

• Look into Unigames solo Mega-Game-esque events - not done
• Draft an apology (along with Alaura, Taylor)
• Make a list of things that you're doing so we can redistribute after the OGM - done, but we don't have access

Other:

• (Everyone) Make a report for the OGM - done

Gatekeepers

• Members that succesfully reaplied:

  • Josina Hyde
  • Annique Cockerill
  • Logan Frost
  • Merlin Hoskins
  • Declan Stocker
  • Steven Correia
  • Harry Trumble
  • William Corbett
  • Matthew Winslade
  • Szymon Zieba
  • Elanor Leman
  • Kyle Barrow
  • Jack Kay
  • Liam Prince
  • Kieran Brown
  • Jamine Sullivan
  • Jackie Shan

• New Gatekeepers

  • Josh Moncaster
  • Guinevere Sellner

• Donald: Add forms to database (free free to help)

Closed Meeting Resolutions:

• Vote to suspend the membership of James Blacker passes
  • If you have any questions or concerns about this process, please contact Alaura or Committee

Agenda

Usual Suspects:

Boardgames

• Board games night: 13th August
• Re-fresher-re-welcome!
• Organised by Amelia
• Next one to be run on the week of the 26th

  • Colin: Organise a board games night for the week of the 26th

RPGs

• Stars Without Number one-shot
  • Did not run :-(
  • A series of unforntunate events
• 13th Age One-shot
  • 21st of August at 5PM
  • Elly, Szymon, Winslade are GMs

  • Elana: Organise one-shot EMP

Magic

• Still have to resolve the sealed league

Wargames

• We have a wargaming welcome event on the 9th August at 2PM!
• New player friendly!
• Come along if you want to learn more about wargames!
• Information on the facebook event

Fresher Campaigns

• Waiting for all the sign-ups from tomorrow!

Collabs:

• PMSS: 8th August
  • Colin has asked for gatekeeper volunteer

Events:

Quiz Night [10th May]:

• Taylor: Check if we got Quiz money

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Alaura: Chat with Winslade about future scheduling

• Jasmine: Look into Unigames solo Mega-Game-esque events a la Primarchs

• Alaura: Go through Camp feedback and begin writing a handover

• Taylor: Do a full financial breakdown of camp

[REDACTED] 2020:

• Alaura: Book Manjedal for next year

OGM

• Happened
• Welcome Emerald to the OCM position!
• Discussion of additional OCM position happened, seemed generally positive

Club Carnival

• Happening!
• We have volunteers!
• Don't let that stop you from coming along to help out!

• Taylor: Print flyers for tomorrow

• Alaura: Respond to archeology about marquee

Winter Larp:

• We can no longer run a winter LARP in winter
• In the discussion with the Summer LARP though, they discussed LARP training events
• Those can take over?
• In any case, Colin and Emerald are on it, planning for a once-a-month thing

• Colin, Emerald: Sort out LARP Training events

Re-fresher Re-welcome:

• Amelia's gonna do a large-scale borrowing form
• And sort out event/invites after Club Carnival
• Also invite the general memberbase for friendship purposes
• Re-fresher-re-welcome: "Re-friends will be re-provided"

Relay for Life:

• Elana is current Team Captain
• Jim's Knowing shirt as potential fundraiser is discussed

• Elana: Ask about extra donation tin

• Elana: Inquire about battle tin with other clubs

• If you want sign up, bit.ly/Unigains19

MCW - Multicultral Week

• Email has been sent out about MCW

• Aoibhinn: Organise MCW things

Summer LARP:

• Meeting has happened for that

• Alistair: Put the minutes up for SLARP

• Taylor has come in as assistance
• Emerald is a rep now
• The subcommittee has been divided into three teams:
  • Writing
  • Props/set
  • Mechanics
• Assigning tasks, getting external people to help out

Guild

• FilAus Incident:

  • Taylor,Jasmine,Alaura: Draft an apology

• Tenancy allocations:

  • No updates

    Taylor: Talk to Irene about broken exit sign

• Guild App

  • Alaura: Fill out App form

• Elevator:

  • Taylor went to a meeting along with other Cameron Hall/Guild respresentives
  • Requested Guild to do costing for an elevator or equivalent solution
  • Request for costing be started within 2 weeks, actual costing to be completed by the end of September
    • At which point we start looking at a timeline and fundraiser

Room Update:

• Microwave:

  • Delayed to next week

• Speakers:

  • Alaura has done some research
  • Needs a budget, looking in the $200 range
  • Various options are discussed

• Soft plastic recycling:

  • Amelia has an email drafted still

• Gumtree:

  • Alaura still needs to pick up the fridge

  • Alaura: Take away the fridge

• Fridge Whiteboard:

  • We have magnets!
  • It's mounted pretty well!

• Noodles:

  • Still need to get some double-sided tape

  • Alistair: Do Bunnings run for tape + furniture felt

• Wargaming shelf

  • No updates

• Campaign whiteboard:

  • Been filled out with fancy writing - thanks Merlin!

• President's picture

  • Magnets for the filing cabnet are being got during the Bunnings Run

• Busy-Bee list:

  • Colin has made a very comprehensive list
  • Going to let committee review it

  • Colin: Print a laminate busy-bee list

Reimbursements:

• Pending
  • Taylor: $1000.02 for food run

General Business:

• Embroidery:

  • No money is required from the club

• Handover:

  • Jasmine: Make a list of things that you're doing so we can redistribute after the OGM

• New T-Shirts:

  • We should get new T-Shirt

  • Taylor,Aoibhinn: Get Panto info

• Archives:

  • Donald: Make a new archive guide

  • Alaura+Donald: Get together after camp to sort out archive

  • Alaura: Make a whenisgood for the archive party event

  • Alaura: Do a sort on the google drive after camp

• Board games guide:

  • Still working on it at people's leisure

• Food run:

  • Was done
  • Next food run to happen by the 19th of August

• Campus Toilets:

  • Action is still being taken
  • Taylor is in the middle of drafting an email about it
  • Alaura is going to meet with Taco to talk about the keybearers policy

• Ad Eva

  • Alistair: Archive Ad Eva history

• Optional membership cards

  • Jasmine needs to provide examples to Alistair

• Prof Comp

  • We have a group assigned to our proposal for a new website
  • Taylor, Donald, and Alistair are meeting with them this afternoon

• SOC Masterlist

  • Aoibhinn has asked for us to be added on

• Fridge Poster:

  • Colin: Laminate and print fridge poster

• Reports:

  • Donald: Post about reports in commitee group

• New meeting time:

  • Alaura: Make new facebook events for commitee meeting

Meeting closed: 1:45PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book Manjedal for next year
• Respond to archeology about marquee
• Draft an apology (along with Taylor, Jasmine)
• Fill out App form
• Take away the fridge
• Get together after camp to sort out archive (along with Donald)
• Make a whenisgood for the archive party event
• Do a sort on the google drive after camp
• Make new facebook events for commitee meeting

Aoibhinn:

• Organise MCW things
• Get Panto info (along with Taylor)

Taylor:

• Check if we got Quiz money
• Do a full financial breakdown of camp
• Print flyers for tomorrow
• Draft an apology (along with Alaura, Jasmine)
• Talk to Irene about broken exit sign
• Get Panto info (along with Aoibhinn)

Donald:

• Add forms to database (free free to help)
• Make a new archive guide
• Get together after camp to sort out archive (along with Alaura)
• Post about reports in commitee group

Alistair:

• Put the minutes up for SLARP
• Do Bunnings run for tape + furniture felt
• Archive Ad Eva history

Elana:

• Organise one-shot EMP
• Ask about extra donation tin
• Inquire about battle tin with other clubs

Colin:

• Organise a board games night for the week of the 26th
• Sort out LARP Training events
• Sort out LARP Training events (along with )
• Print a laminate busy-bee list
• Laminate and print fridge poster

Jasmine:

• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Draft an apology (along with Alaura, Taylor)
• Make a list of things that you're doing so we can redistribute after the OGM