Unigames Committee Meeting #21 - 24/07/2020

Attending (in person!!) (with masks!)

• Alistair
• Jackie
• Autumn
• Emerald
• Alice
• Ash
• Josh
• Kyle

Apologies

• Gwen

Absent

• Taylor

Meeting scheduled: 5:00pm

Meeting open: 5:30pm

Reports:

President's Report (Alistair):

• Somehow the drive from Donnelly>Mandurah was way shorter than from Mandurah>Perth
• Do not feel rested at all rip
• Too many things to do
• Camp meetings have moved to Wednesday my dudes
• Excited to move the committee meeting again

Vice-President's Report (Taylor):

-

Treasurer's Report (Jackie):

• gave unigames $21 (i no longer owe money to unigames!)
• did reimbursements!
• drew unigames the dragon wearing a mask on the window
• did actual treasurer stuff with money handling today oh my god
• account balance: $1831.57
• cash on hand: $0 >:3c

Secretary's Report (Autumn):

• caught the whale flu
• haven't been up to much else

Librarian's Report (Emerald):

• okay
• hi everyone
• this week i did some more board game fixing up
• rebound a book that was technically last week but don't worry about that last part
• went to tactics and found some cool new board games
• finally, i did two days of work orientation and completely forgot about the second one until i was almost late but it's fine
• xoxo love u gossip girl
• thank u jackie for writing ur report

Fresher Rep's Report (Alice):

• The freshers are alive, and we'll hopefully be seeing them soon.
• Sent a message out to all the fresher gms. Basically, pls come back and repopulate cam hall but also be nice to ppl who can't also byod.
• Cleaned the clubroom so we didn't have to have to have a busy bee
• Bought a bunch of stuff for the clubroom. Some of it smells terrible,.some of it smells like berries. Jackie already has the stuff.
• I think that's it.

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • back to the living (aka has constant reception)
  • haven't done anything club related except vibe™️ (gotta rep the brand at this point)
• Gwen:
  • Currently dying with food poisoning, writing this report is taking all my current energy
  • Come to the club room opening event on Sunday y’all
  • I couldn’t do the EMP cuz of sickness
• Josh:
  • Hopefully I should arrive soon to the meeting but will probably not be there at the start, otherwise from next week onwards I should be able to make it on time
  • Unisfa has chosen reps for uwasca crossover (Aoibiann and Felix I think) and so progress should be occurring over the next week. Hopefull I have made a group chat by the time y’all are reading this
• Kyle:
  • To quote ash "just been vibing"
  • quiz night planning has progressed

Past action Items:

Alistair: Email Tactics to ask about the next prerelease - not done Alistair: Make poll about EDH in the Magic page - done Alistair: Message ICON about canning Halloween and replacing it with Quiz Night this year - done Alistair: Contact ICON with our reopening plan and ask about theirs, figure out loft situation - done Alistair: Email Tenancy regarding cleaning items - received info Alistair: Finish off the Camp EMP - done Alistair: Post COVID course in the committee page - done

Taylor: Make a whenisgood for next week - done Taylor: Do your camp action items - in progress Taylor: Write a new gatekeeper form with the new rules and publish for tomorrow - done Taylor: Subcommittee regulation updates - not done Taylor: Contitutional change proposal - not done Taylor: Put a poll on the committee page to gauge interest in B&A workshop - done Taylor: Submit ProfComp proposal for the website redesign - done

Autumn: Update the consitution and the committe on the website - not done

Jackie:

Do your camp action items - going to happen this weekend

Alice:

Get fresher game signups ready - done

Kyle:

Compose a wargaming wishlist with prices and reasoning - done Give Emerald the dice to stash in the room - thoroughly stashed!

Gatekeepers

• Closed discussion occurred
• Our new gatekeepers are Jack, Merlin, Donald, Elanor, Simon, Amelia
• One other applicant will be reviewed pending us finding out their student status

Alistair: Gatekeeper training

Usual Suspects

Board Games

• Grand reopening board games [This Sunday, 4pm]:
  • Gwen is ill and the EMP has not been completed
  • We also got told that we're not allowed to book the loft
  • So this means we can't have a full scale event, but we can still tell people we're reopening
  • Several committee members will be present to ensure the formalities can commence
  • Come along!!

RPGs

• Do What You Want RPG Night [Saturday in 2 weeks]
  • Emerald is organising and will make a facebook post to review people
  • Alice learns about Weezer and also Amelia Earhart

Magic

• Bit late but jumpstart has been released on paper and arena
  • It's fun
• Double master spoilers have started on the discord

Wargames

• Kyle has shared a spreadsheet with committee of new wargame assets we could buy
  • Kyle has mapped out one table's worth of terrain from three different sellers
    • Knights of Dice (Aus, significantly cheaper, lower durability)
    • Games Workshop (UK Based, fancy and pretty)
    • OTP (WA based, Kyle is acquainted with the owner, durable)

Kyle: Contact OTP to ask about striking a deal

• Kyle will be getting the starter set for 9th edition of warhammer, may donate the rulesbook to the club

Fresher Campaigns

• Alice has informed the fresher GMs that the room will be reopening, informing them that it's preferable to use the loft. They seem generally keen
• Otherwise everything is going ok

Events:

Halloween 2019:

• No update

Club Carnival [Tuesday Week 2, 4/8]:

• Pretty straightforward

Alistair: Register us for club carnival

Relay / Roleplay 4 Life:

Quiz Night:

• Meeting is impending after this meeting
• Tav has been contacted, so now the planning can kick off

Halloween 2020:

• Clubs are broadly on board with skipping halloween this year
• No serious decision has been made, but no one has claimed this hill to die on

Joint REDACTED: [20/11-23/11]

• Camp EMP has been submitted!!
• UCC is figuring out if a LAN is viable
• (Patrick Warburton voice) oh yeah it's all coming together
• LARP activities
  • Playing a tourney, necromancer, and the triple game was plenty to wear people out last year

Room Update:

• Committee Poster

  Autumn: Get everyone to submit photos of themselves

• New Hygiene Rules

  • All new rules have been put in place
  • They need to be printed on a rules poster
  • Emerald has queries about how to do contact tracing on board games that people touch/short term borrow in the room
  • Proposes a clipboard that people can write themselves down on
  • This sounds like a good plan

Emerald: Print out the clubroom rules

Reimbursements:

• Pending:
  • Emerald: $84.73
  • Kyle: $158.67
  • Autumn: -$34.79
  • Alice: $45.43, for club hygiene kit

Guild:

• Reopening of Cameron Hall
  • Guild has said no non-students
• No updates on tenancy reallocations
• Branding and Activation Workshop
  • All committee please do Taylor's poll to indicate your interest

General Business:

Meeting Times

• Once everyone does their uni timetable, Taylor will make another whenisgood

Webkeeping

• No updates

Unigames Dice

• They are stashed in the clubroom, and all sorted into bags. There's a sheet of who still needs to pay. If you want your dice, come talk to your local gatekeeper to pick them up.

Constitutional Changes

• No updates

First Aid Course

• Ash has another place she can complete a course for cheaper, so she is taken off our list.

Qualifications

• Get them!!
• Food safety, RSA, first aid.

Meeting closed: 6:23pm

This Week's Action Items: Alistair:

Email Tactics to ask about the next prerelease - not done

Make poll about EDH in the Magic page - done

Message ICON about canning Halloween and replacing it with Quiz Night this year - done

Contact ICON with our reopening plan and ask about theirs, figure out loft situation - done

Email Tenancy regarding cleaning items - received info

Finish off the Camp EMP - done

Post COVID course in the committee page - done

Gatekeeper training

Register us for club carnival

Taylor:

Make a whenisgood for next week - done

Do your camp action items - in progress

Write a new gatekeeper form with the new rules and publish for tomorrow - done

Subcommittee regulation updates - not done

Contitutional change proposal - not done

Put a poll on the committee page to gauge interest in B&A workshop - done

Submit ProfComp proposal for the website redesign - done

Autumn:

Update the consitution and the committe on the website - not done

Get everyone to submit photos of themselves

Get everyone to submit photos of themselves (along with )

Emerald:

Print out the clubroom rules

Kyle:

Contact OTP to ask about striking a deal

Contact OTP to ask about striking a deal (along with )