Unigames Committee Meeting #22 - 12/08/2019

Attending

• Taylor
• Donald
• Alistair
• Colin
• Elana
• Emerald

Apologies

• Alaura
• Aoibhinn
• Amelia
• Gavin

Absent

• none

Meeting open: 11:54AM

Reports discussion:

• Discussion about the report's location in the meeting
• They have a tendancy to waffle on, and have caused the last points of the meeting to be rushed through at some points
• We do have an earlier meeting time than usual now though, so /shrug?
• Also: should OCMs have reports?
  • Low priority, only have a few use-cases
• Conclusions:
  • Exec reports are made in advance
  • Reports are still at the start of the meeting
  • If OCMs have a report, they can also submit it in advance

Reports:

President's Report:

• Had an emergency, isn't here

Vice-President's Report:

• Recovering from things, is here
• Taken over most of Jasmine's tasks

• Spring feast is doing something interesting this year, so this should be cool

  Gatekeepers

• Donald: Add forms to database (free free to help)

Treasurer's Report:

• Account balance: $2282.88
• 15 sign-ups from club carnival!

Secretary's Report:

• Laptop is working again
• >Donald: Update committee, constitution, and regulations on website

Librarian's Report:

• Overdue items: none
• Gavin has a strike
• Also: people know about the large scale borrowing form!
• >Alaura: Advertise the large-scale borrowing form
• Going to go to Bunnings tomorrow

Fresher Rep's Report:

• My ear hurts
• Everything for the refresher rewelcome tomorrow is done and sorted, kind of expecting more returning members than freshers but hey it'll be fun
• Microwave purchase pending, I'll get the $169 1000W(?) on the weekend if that can be approved, otherwise nbd
• Also I actually looked at the goddamn draft email to the enviro department, so that's the most progress I've made in months

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Book Manjedal for next year - not done
• Respond to archeology about marquee - done
• Draft an apology (along with Taylor) - not done
• Fill out App form - not done
• Take away the fridge - not done
• Get together after camp to sort out archive (along with Donald) - not done
• Make a whenisgood for the archive party event - done
• Do a sort on the google drive after camp - not done
• Make new facebook events for commitee meeting - done

Aoibhinn:

• Organise MCW things - done
• Get Panto info (along with Taylor) - done

Taylor:

• Check if we got Quiz money - done, we don't have it
• Do a full financial breakdown of camp - not done
• Print flyers for tomorrow - done
• Draft an apology (along with Alaura) - not done
• Talk to Irene about broken exit sign - done, told Gavin about it
• Get Panto info (along with Aoibhinn) - not done

Donald:

• Add forms to database (free free to help) - not done
• Make a new archive guide - not done
• Get together after camp to sort out archive (along with Alaura) - not done
• Post about reports in commitee group - not done, but resolved

Alistair:

• Put the minutes up for SLARP - done
• Do Bunnings run for tape + furniture felt - not done
• Archive Ad Eva history - not done

Elana:

• Organise one-shot EMP - done
• Ask about extra donation tin - not done
• Inquire about battle tin with other clubs - done

Colin:

• Organise a board games night for the week of the 26th - not done
• Sort out LARP Training events - done
• Sort out LARP Training events (along with )
• Print a laminate busy-bee list - done
• Laminate and print fridge poster - done

Jasmine:

• Make a list of things that you're doing so we can redistribute after the OGM - done

Agenda

Usual Suspects:

Boardgames

• Re-fresher-re-welcome is happening tomorrow!
• Amelia is organising people to help
• It is happening at the same time as the panto read-through, so there will be some overlap
• No person on committee has a car to do pizza
  • >Emerald: Organise a car for tomorrow
• Get hyped!
• Next one to be run on the week of the 26th
  • >Colin: Organise a board games night for the week of the 26th

RPGs

• 13th Age One-shot
  • 21st of August at 5PM!
  • Elly, Szymon, Winslade are GMs!
  • EMP is done, also event is up!
• Next one-shot: Song of Ice and Fire (RPGoT)

Magic

• Sealed league will be resolved for this afternoon
• Any further magic events?
• Commander night next week?
• >Donald: Organise next magic commander night

Wargames

• It went pretty well!
• Feedback:
  • Keep it to a single system next time
  • Advertising was luckluster
    • Posters around campus probably
  • Armies are great, just the terrain needs sorting
• >Emerald: Scope out the weekend of 7th September for Wargamers

Fresher Campaigns

• >Taylor: Get sign-up form done and out for tomorrow
• So that we can get freshers interested tomorrow

Collabs:

• PMSS: 8th August
  • They seemed happy ¯\_(ツ)_/¯
• UniAccess:
  • Cristine from UniAccess wants to borrow Hamsterrole and Coup
• Maybe check with previous collab'ers and see if they want to again?
• Maybe contact the collages + RSD
• >Alaura: Post about large-scale borrowing to presidents page
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

General:

• Quick re-fresher on schedules of stuff

Quiz Night [10th May]:

• Withdrawal has been submitted by UCC
• It should arrive within a few days

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

[REDACTED] 2020:

• >Alaura: Book Manjedal for next year

Club Carnival

• It was good!
• 15 sign-ups, 14 of those were students
• A few people were persuaded to come to the RFRW

Re-fresher Re-welcome:

• Pizza is discussed, we will be charging people
• Car has been organised for it
• Should be good!

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Colin has done some work
• Dates are weekends of weeks 5, 8, 11, and maybe another after exams
• 1-4pm?
• Venues:
  • Prescott court:
    • For terrain purposes it's pretty good
• EMP:
  • Event managers and first-aid officers are needed
  • Ongoing/recurring EMP is a good thing here
  • We'll have to talk to events to make sure
  • We will also need a risk assessment
• Talked to UniSFA about maybe a collab?
  • Will have to wait for details
• >Colin: Book venue for LARP1001
• >Colin: Organise EMP for LARP1001
• Advertising:
  • If we get all of the dates set in stone, Donald can make one poster for all of the events

Roleplay for Life [7th/8th September]:

• Reps: Alistair, Donald + Alaura
• EMP will be required
• We can re-use last year's EMP
• GMs will need to be organised
  • Systems + fundraising structure
• And equipment needs to be organised + tested
  • Some from Gozz
  • >Donald: Ask UCC about equipment borrowing
• Get everything sorted for the stream an hour prior
• >Alistair,Donald,Alaura: Find the RP4L handover
• Scheduled breaks are important for the main stream
  • Maybe a very small one-shot during the breaks
  • Everyone arm-wrestles Colin

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Current clubs that want to be involved:
  • Unigames
  • UniSFA
  • Panto
• We also need to pick a charity
  • Guild food pantry?
  • Small charities
  • We don't raise enough money to split between multiple charities
• >Taylor: Make a poll for charity selection
• EMP + booking needs to be done

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• We need tins
  • UCC+Uwanime is keen for BattleTin
• Maybe some informal practice walks/jogs beforehand?
• Early-bird sign-ups end on the 18th August
  • If you want sign up go to bit.ly/Unigains19
• Jim's Funraising:
  • >Alaura: Work on shirt funraising logistics
• >Elana: Make event for Relay for Life

MCW - Multicultral Week [17th October]:

• They're doing an activity area, which we own't have to pay for
  • We will need many many tables + chairs
• We've expressed interest
• Our plan: to run board games!

Cameron Hall-oween [25th or 25th October]:

• Reps: Aoibhinn, Amelia
• Clubs that want to be involved:
  • UniSFA
  • Panto
  • UCC?
  • UWAnime??
• Talked to Will a little bit
• Reps are being discussed
• Venue will still be CCZ
• We need to contact RSAs wayy earlier this time

Summer LARP:

• Another meeting hasn't happened
• Concept: University Gothic
  • Annique is veryyyy excitied

Un-Charity Vigil:

• Very far in the future

Guild

• FilAus Incident:

  • >Taylor,Aoibhinn,Alaura: Draft an apology
  • Taylor is going to do the vast amount of it today

• Tenancy allocations:

  • No updates

• Guild App

  • >Alaura: Fill out App form

• Elevator:

  • No updates

Room Update:

• Microwave:

  • We are buying a $169 (nice) Microwave

• Speakers:

  • Alaura is not here

• Soft plastic recycling:

  • Amelia made more edits to her draft

• Old fridge:

  • Alaura still needs to pick up the fridge
  • >Alaura: Take away the fridge

• Bunnings things:

  • Fridge Whiteboard
    • Unfortunately they slid a bit
    • If we apply more + tape them it should be good
  • Noodles
    • Still need some double-sided tape
  • Floor felt
    • Taylor has eyes on a product to help
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Magnets for the filing cabnet are being got during the Bunnings Run

• Wargaming shelf

  • No updates

• Busy-Bee list:

  • Has been printed!

Reimbursements:

• Pending
  • None

General Business:

• Embroidery:

  • Ongoing

• Handover:

  • Jasmine is no longer actioned to do anything
  • Jasmine is a free elf

• New T-Shirts:

  • Put a bunch of colour options up on the webpage and let capatilism do its thing
  • Aoibhinn has a name of a company to do shirts!
    • Aussie Grown

• Archives:

  • >Donald: Make a new archive guide
  • >Alaura: Do a sort on the google drive after camp
  • >Everyone: Fill out the Whenisgood

• Board games guide:

  • Still working on it at people's leisure
  • Make a post encouraging people to review board games
    • Board game review of the week!
    • Sounds cute/wholesome
    • >Alistair: Make post about weekly board game reviews

• Food run:

  • Next food run to happen by the 19th of August
  • Sunday, after 3pm
    • Being done by Colin + Taylor/Donald
    • >Colin,Taylor,Donald: Do food run on the 19th

• Campus Toilets:

  • They still haven't been locked
  • Other clubs are keen to sit down with Tenancy about it
  • Alaura is going to meet with Taco to talk about the keybearers policy

• Ad Eva

  • >Alistair: Archive Ad Eva history

• Optional membership cards

  • Jasmine needs to upload examples still

• Prof Comp

  • We spoke to our group
  • Sounds like it will be great
  • Gozz pointed them in the right direction
  • >Taylor: Respond to Prof Comp group w/ corrections to minutes

• SOC Masterlist

  • Aoibhinn has asked for us to be added on
  • We haven't received an answer yet

• Fridge Poster:

  • Printed!

• Facebook things:

  • Our questions have dissapeared!
    • >Donald: Make questions on the group again
  • Also, turn on approval posting on the group?
    • Consensus: It should be fine, we'll try it
  • Make a "how to FB admin" document?
    • >Colin: Start up a FB admin document

• Discord things:

  • We should make the discord nice, with a welcome page
  • Aoibhinn has some ideas
  • >Aoibhinn: Talk to people about Discord things

• Mailing lists:

  • >Donald: Git gud with the mailing lists

• OGM:

  • We want to hold another OGM soonish for some constitutional changes
  • >Taylor: Book the Guild Council Room for 1pm on 10/9
  • >Taylor+Donald: Go through the constitution

Meeting closed: 2:21PM

Action Items:

Alaura:

• Advertise the large-scale borrowing form
• Post about large-scale borrowing to presidents page
• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book Manjedal for next year
• Find the RP4L handover (along with Donald, Alistair)
• Work on shirt funraising logistics
• Draft an apology (along with Aoibhinn, Taylor)
• Fill out App form
• Take away the fridge
• Do a sort on the google drive after camp

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Draft an apology (along with Alaura, Taylor)
• Talk to people about Discord things

Taylor:

• Get sign-up form done and out for tomorrow
• Do a full financial breakdown of camp
• Make a poll for charity selection
• Draft an apology (along with Alaura, Aoibhinn)
• Do food run on the 19th (along with Donald, Colin)
• Respond to Prof Comp group w/ corrections to minutes
• Book the Guild Council Room for 1pm on 10/9
• Go through the constitution (along with Donald)

Donald:

• Add forms to database (free free to help)
• Update committee, constitution, and regulations on website
• Organise next magic commander night
• Ask UCC about equipment borrowing
• Find the RP4L handover (along with Alaura, Alistair)
• Make a new archive guide
• Do food run on the 19th (along with Taylor, Colin)
• Make questions on the group again
• Git gud with the mailing lists
• Go through the constitution (along with Taylor)

Alistair:

• Find the RP4L handover (along with Alaura, Donald)
• Make post about weekly board game reviews
• Archive Ad Eva history

Elana:

• Make event for Relay for Life

Colin:

• Organise a board games night for the week of the 26th
• Book venue for LARP1001
• Organise EMP for LARP1001
• Do food run on the 19th (along with Taylor, Donald)
• Start up a FB admin document

Emerald:

• Organise a car for tomorrow
• Scope out the weekend of 7th September for Wargamers

Other:

• (Everyone) Fill out the Whenisgood