Unigames Committee Meeting #22 - 27/07/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Apollo
• Lucy (Online)
• Valerie
• Ronan
• Kynan
• Nate
• Rex
• Sophie
• Connor (Online)

Apologies

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:02 pm

Reports:

President's Report (Nene):

• and on the 2nd and 3rd day nene said.... let there be food
• i bet i have everything prepped for monster of the week tomorrow
• song for this week is dang by caroline polachek

Vice President's Report (Ella):

• ♡ I've done... so much joint redacted stuff
• ☆ I've also done... so much joint quiz stuff
• ♡ lots of joints in my week huh
• ☆ I also did 2 food runs
• ♡ Hype sophie for help with some food list stuff!

Treasurer's Report (Apollo):

• guys... it's only been one business day...
• that is to say, nothing has been done except for arting on my crafts

CommBank Account Balance: $560.58

Guild Account Balance: $8,040.16

Total Balance: $8,600.74

Secretary's Report (Lucy):

• Warhammer tournament has been! Thanks everyone!
• Weekly What's On is on
• Organising pricing sheet for sticker competition and icepack and heat pack
• Quiz night organisation forever
• What's my purpose? You post minutes...Oh. My. God. (and admin)

Librarian's Report (Valerie):

• wake up
• get up
• get out there
• I made one poster
• I went to one subcom meeting

Fresher Rep's Report (Ronan):

• fresher table for cam hall quiz is cooking
• 2.Oday tomorrow??
• met jeremy culhane and lou wilson. crazy stuff

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Precon league once more
  • myguild has taken years off of my lifespan
  • Job soon?
• Nate:
  • warhammer did do the thing
  • I played a game of magic in which I won
  • auralicious
• Rex:
  • gathering test subjects for gm and playtest night
  • andor at 1 yay
  • I need to write some session prep
• Sophie:
  • made a poster
  • had secret subcom meeting 1 with Ella and Valerie
  • sleep all day lay in bed awake with eyes closed all night

Immediate Past President's Report (Connor):

• The timeline speaks to me in absurd ways...

Past Action Items:

• Nene:
  • Done
    • Post on Facebook for 2.0Day
  • In progress
    • Organise Commbank meeting time
  • Not done
    • New regulations on website
    • Put up new whiteboard
    • Read email chain for Pixel
• Ella:
  • Done
    • Extra advertising for PBTA night
    • Rewrite food shopping list and food handover
  • In progress
    • Organise Commbank meeting time
  • Not done
    • Look into Speed competition
• Apollo:
  • In Progress
    • Contact SOC for Sem 1 grants
    • Look into couches for SPG
    • Do the square again
    • Organise Commbank meeting time
• Lucy:
  • Done
    • Weekly advertising posts
    • Look at stickers for merch
    • Look into ice and heat packs
    • Update Bitwarden passwords
  • In progress
    • Make Blood Bowl tokens
    • Organise EMP, booking and advertising for Warmachine event
    • Look into Pixel Expo
    • Rewrite camp cooking ingredient amount
    • Do gatekeeper FAQ doc
    • Organise google drive
  • Not done
    • Return Kill Team minis
• Valerie:
  • In progress
    • Look into Pixel Expo
    • Advertising for cute boardgames
    • EMP and advertising for D20 oneshot night
    • Look into GM workshop night
    • Looking for helpers and EMP for deck building event
    • Contact Ash about deck instructions
    • Advertising for F&B
    • Book games for Collage Collab
• Ronan:
  • Done
    • Fresher table server/groupchat
    • Print QR codes for Oday
    • Contact gatekeepers for assistance for 2.0Day
  • In progress
    • Poster for general advertising
  • Not done
    • Contact GMs for Roleplay4Life
• Rex:
  • In progress
    • Look into RPG playtest night
    • Look into GM workshop night
  • Not done
    • Contact GMs for Roleplay4Life
    • Contact Artemis for Bloodbowl
    • General etiquette post and poster
• Nate:
  • In progress
    • Contact Artemis for Bloodbowl
    • Cook on precon league
    • Hobbit prerelease
    • Update prerelease handover
    • Advertising for F&B
    • Framework for Esports collab
• Sophie:
  • In progress
    • Advertising for UWA College Collab
• Kynan:
  • Done
    • Make groupchat for UWASCA collab
  • In progress
    • Cook on precon league

Boardgames

Cute Boardgames - Week 3, Tuesday 4th August @5pm Week 3

• Advertising has been made
  • Posting tomorrow

Valerie: Advertising for cute boardgames

Week 5 boardgames - Social deduction?

• Sophie will run this

Sophie: Look into week 5 boardgame event

RPGs

PBTA Oneshot Night - Week 2, Tuesday 28th of July @5pm

• It's tomorrow!
• Almost fully booked!

D20 Oneshot Night - Week 4, Thursday 13th of August

• Valerie will take this
  • We have 2, possibly 3 GMs
    • We'd want 5
• Reservations for half
• EMP and advertising needs to be done
  • Due to MyGuild being down we'll email for the EMP
• Book CCZ

Valerie: EMP and advertising for D20 oneshot night

GM Workshop - Week 5, Sunday August 23rd @3pm

• GM workshops/interactive lectures
• EOI has been put out
• Rex will need to book a lecture theatre
• We could have advertising outside the clubroom too?
  • Guild weekly whats on

Rex, Valerie: Look into GM workshop night

Rex: Book lecture theatre for GM workshop

RPG Playtest Night - Week 6, Thursday August 27th

• People bring games they've made for the intention to playtest for feedback
• EOI is out
• Will also work as a oneshot night

Rex: Look into RPG playtest night

Cardgames

Speed Competition

• Ella would like to organise this
• No paid entry
  • Using old merch as prizing
• Ella's looking into it
  • Likely a weekend
• No updates

Ella: Look into Speed competition

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Spiderman is going in the monolith for later prizing
• Marvel box is still here

F/SNoM - 31st of July @4pm

• FNoM this week Friday
  • Lucy can be there for the first hour to cover

Precon League - Semester 2

• Collaboration with TTECU
• Entry $15
  • TTECU will handle their sign ups
• Split 50/50 prizing between Unigames and TTECU
  • Can use Spiderman and some Unigames merch
  • Look at GGs for some prizing
• EMP has not been done due to MyGuild
  • Kynan will resend the booking email
• Session 0 this weekend

Kynan: Registration form for precon

Kynan: Advertising for precon

Hobbit Prerelease

• Need GGs to confirm if they have a maximum they can provide for us
• Advertising needs to be done asap
• Waiting for venues confirmation
  • Sign ups after

Nate: Hobbit prerelease

Nate: Update prerelease handover

Commander Deckbuilding Event - Week 4, Wednesday 12th August @5pm

• Casual organised time to build decks
  • Might be worth seeing if people can be helpers
• EMP not done due to MyGuild issues
• May need to look into helpers
  • Kynan
• No updates

Valerie: Looking for helpers and EMP for deck building event

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • Still in progress

Intro to Flesh and Blood Event - Week 4, Tuesday 11th August

• We might look into running a Flesh and Blood event
• Valerie and Nate have others to assist
  • Leaf
  • Donald
  • Winslade
• Decks brought in and clubroom decks
• Poster in progress

Valerie: Advertising for F&B

Wargaming

Warhammer

Warhammer Tournament - Week 1, Saturday 25th July @8am - 7pm

• It's been!
  • Attendance of 10 (6 players)
• Some feedback for possibly doing it weekend long, 4 games across Saturday and Sunday

Blood Bowl

• Tokens need to be made
• Unroken...I'll make em soon

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• Artemis and Leaf have been contacted
  • Sundays seem to work with Artemis
• EOI has been posted
• Group chat of organisers to be made

Rex, Nate: Make a groupchat with Artemis for Bloodbowl

Intro to Warmachine

• Due to issues with MyGuild EMP can't be done yet
  • Working on getting it sorted
• Have let organisers know

Lucy: Organise EMP, booking and advertising for Warmachine event

Collaborative Events

After Hours - UniSFA Collab - Week 2, Thursday 30th of July @5-8pm

• It's this week!
• Popcorn has been obtained

UWA College Collab - Week 3, Monday August 3rd @1-2pm

• Advertising has been done
• Games will need to be booked out
  • Skull
  • Hive
  • Fuego
  • Gubs
  • Krakerlacken Poker
  • Go Cuckcoo
  • Calico
  • Tumbling Towers
  • Sushi Go

Valerie: Book games for College Collab

Sophie: Advertising for UWA College Collab

UniSFA + Esports Collab - Week 7 (TBA)

• Riftbound, Arcane and League of Legends
  • Ruaan (Esports) and Meryn (UniSFA)
• Possibly pizza

Valerie: Organise UniSFA + Esports collab

Major Events

Pixel Expo - August 15-16th

• It seems like they want us to teach boardgames (that are not ours) and provide GMs
  • We're not sure if they want us to bring other games/the games they want us to run are not the best
• We'll send some emails for clarity
  • No reply yet

Lucy, Valerie: Look into Pixel Expo

Nene: Read email chain for Pixel

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)
• A lot of admin has been done in the subcom
  • Meeting on Tuesday
    • Valerie will proxy for Lucy
• Booking has been penciled down
• Budget has been done

Ronan: Fresher table server/groupchat

Roleplay 4 Life - 5th to 6th of September

• Reps: Rex + Ronan
• Due to Donald's availability we're changing the dates
  • We'll need people for overnight due to Ronan and Rex's availability
    • Sophie may be able to cover
• Look at old EOI for R4L for contacting GMs
• No updates

Ronan, Rex: Contact GMs for Roleplay4Life

Relay 4 Life - 3rd to 4th of October

• Reps: Rex
  • UniSFA's rep is James B (vp)
    • UWASCA may also join
  • Unigames goes Unifast lives again
• Advertising needs to be done soon

Rex: Contact James about relay

Far Future Events

Joint Redacted

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmund (UCC), Pranav (UniSFA)
• First meeting has been
• Ella has made a new shopping list

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

UWASCA + Unigames Collab

• Reps: Ronan, Kynan
• Kynan has contacted Chrome
  • Group chat has been made
  • Valerie will be added for BOTC potential
• Feast
  • Due to food we'll need an RMP

Ronan, Kynan: Organise UWASCA collab

Magic and Mayhem Camp - Semester break, 3-6 July

• Ticket reimbursements have been sent
  • Done
• A lot of budget has been done
• We have submitted a booking for the 2-5th of July for next year
  • Not payed yet
    • Waiting for a reply
• Food plan has been rewritten

Nene: Bump email to Manjedal

Fresher Zone

Fresher Campaigns

• Sign ups for players has been sent out
  • QR code sign ups for Oday
• Closing end of week 3
• No updates

Reimbursements

• Done
  • $176.00 to Ella for food run
• In Progress
  • None
• Unsubmitted
  • None

Guild

2.0-Day - Week 2, Tuesday 28th of July @11-2pm

• We are signed up
• Who will be there?
  • Ronan
  • Rex
• We has some gatekeepers able to attend and help
  • Gen
  • Finn (set up and pack down)
  • Devan
  • Ash (set up and pack down)
• There is a list for Oday organisation
  • We'll want chairs
  • Sunscreen
• If it rains the location will change
  • Unlikely though

SOCPAC Meetings

• Tuesday 4th of August is next meeting
  • Ella can attend

Grants

• Guild did not follow the correct process
  • We will need to email them to follow this up
  • We'll need to know what the grant cap was and if we reached it
• Got back $220 in our account for sem 1 Grant
• Some extra information was posted by guild on their Facebook
• Possibly look into SAF grants

Nene: Email Guild about PAC status

Ella: Look into SFA grants

Apollo: Contact SOC for Sem 1 grants

General Business

Gatekeepers

• Gatekeeper review for Semester 2 has been completed
  • Jack Bariss was removed from gate
• Congratulations to our new gatekeeper
  • Caleb Whyte
• Lucy is doing FAQ doc

Lucy: Do gatekeeper FAQ doc

Webkeepers

• Regulations need to be updated

Nene: Contact webkeepers to add regulations

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• General etiquette poster in progress

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Rex: General etiquette post and poster

Merch

• Lucy has made a cost list for stickers
• Advertising can begin

Lucy: Sticker competition announcement

Room Updates

• The rug has been put in!
• The whiteboard needs to go up

Nene: Put up new whiteboard

Eunigames Playmats

• Second order still incoming

Couches

• There is degradation in the cushions
  • Let's look into this for SPG
• No updates

Apollo: Look into couches for SPG

Library

Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Paranoia (2023)
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
• No updates

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
  • Lucy will return these to Unigames but continue to work on them
• Valerie has started cleaning the minis
• No updates

Lucy: Return Kill Team minis

Donations

• No updates

General Maintenance

• Icepacks
  • 2x of these
  • $11.99 each
• Heatpacks
  • 1x of these
  • $13.49 each
• Motion to approve spending $37.47 for 1x wheat bags and x2 ice packs
  • Passes unanimously

Lucy: Order temperature packs

Food Runs

• Food run has been done
• A second food run has been done

Phoenix: Future/Past - Week 2, Wednesday 29th of July @4pm

• Workshop is this week!
  • In the loft

Committee Business

Keys

• Ella would like for VP to have a monolith key
  • VP already has room key, makes sense for them to not have to open the lock box to get the monolith key
• We will have to adjust the regulations
  • Apollo will write this up

Apollo: Write key regulation adjustments

Regulation changes

• Previous regulations need to be put onto the website

Nene: New regulations on website

Banking

• Square still having issues
  • Needs to be done ASAP
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd

Apollo: Do the square again

Commbank Meeting

• Per regulations, VP, Pres, and tres to be on the commbank, currently it is only tres
• Motion to remove Anna Bailey as a Signatory on the Bank Account
  • Motion passes unanimously
• Motion to Approve Nene Mars, Ella Dillon, and Apollo Walters as signatories on the external bank account
  • Motion passes unanimously
• Need to obtain new bank card
  • Put under Apollos name
• Possibly Monday (3rd Aug) before next meeting

Approvals by Circular

• None

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders
• No updates

Lucy: Organise google drive

Passwords

• Bitwarden set up
  • Passwords have been updated
    • Lucy will double check with Apollo

Archiving

• Nene is working on old minutes

Close section Open: 6:39pm

Close section Closed: 7:12pm

Meeting Closed: 7:12pm