Unigames Committee Meeting #22 - 29/07/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ella
• Jack B
• Lucy

Apologies

• Ash

Absent

Meeting scheduled: 2:00 pm

Meeting open: 2:29 pm

Reports:

President's Report (Connor):

• Have done some action items idk look below :))
• NBA Update: Luka on the MensHealth Mag? We so back

Vice President's Report (Gen):

• it's been a half a week
• called dominoes
• went to oday
• hottest 100 australian songs went sooo hard, shout out INXS shout out Missy Higgins
• Helped run UniSFA collab - went super well

Treasurer's Report (Anna):

• got sick
• pulled a $23 card
• come to pbta one-shot night

CommBank Account Balance: $1,852.76

Guild Account Balance: $11,930.64

Total Balance: $13,783.40

Secretary's Report (Nene):

• i love phoenix
• i love art
• i love walking

Librarian's Report (Jeremy):

• did a bit of oday 2, hope to see some new people around!!
• did some fire SNoM advertising
• was gens coffee boy
• will be doing some library maintenance after the meeting (it truly never ends)
• SIGN UP FOR RELAY FOR LIFE WE ARE WINNING THIS YEAR

Fresher Rep's Report (Jack D):

• Meryn and I are going to coup unigames and unisfa and establish a dual monarchy, its gonna be great
• Sign up for relay for life, the gains will be worth it
• They didn't believe we could do trench crusade but we can
• Gen snitched on me to anna not doing my work in bio, literally 1984

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • the pre release was Fire, some might call it Fantastic, it was definitely not Invisible and that's the Thing
  • watched superman movie
  • at internship so I'm not at meeting (was busy prepping for this last week)
  • if meeting somehow lasts till 6pm I'll join irl
  • Nene was peddling a copy of monopoly to jack
    • "it's GAY monopoly" - nene
• Ella:
  • ♡ Made so many tickets and also bookings
  • ☆ I also have a passion for crafts and health
  • ♡ me when I study
  • ☆ Hype Lorenzo and Jeremy for quiz stuff help!!!
  • ♡ O-Day winner winner winner!!!
• Jack:
  • the poster haunts my dreams
• Lucy:
  • Advertised AoS tourney tickets
  • Advertised painting day (ty for the poster Gen)
  • Advertised PBTA night (ty for the poster Anna)
  • Its cold :((

Past Action Items:

• Connor:
  • Done
    • Draft email to White Dwarf about general collaboration and friendship
    • Go buy tinned rummy-o at a Games World (along with Frack)
  • In progress
    • Book Manjedal for [REDACTED] 2026
  • Not done
    • EMP and advertising for Social Deduction Boardgames
    • Do advertising for Roleplay for Life (along with Ash)
    • Set up the forum for OGM
    • Announce the OGM (along with Nene)
    • Talk to tenancy about the Guild Master Plan
    • Talk to the webkeepers about changing constitution and amendments on the website
    • Sign us up for the Inter-club Cleanup and advertise it
• Gen:
  • Done
    • Advertising for Mini Painting Day
    • Book chairs for Re-Fresher Re-Welcome
    • Call Dominoes about pizza order for Re-Fresher Re-Welcome
    • Ponder the orb about the Save the Chimps event (along with Frack)
  • In progress
    • Advertising for Pride Collab Boardgames
    • EMP and advertising for Intro to FaB
    • Look at storage solutions for Warhammer terrain
    • Finish the Gatekeeper FAQ document
  • Not done
    • Call venues about being let into the room for AOS at 8AM
    • Contact Campus Management about the gay baby jail corner
    • Glue the mini boxes
• Anna:
  • Done
    • Advertising for PBtA One-shot Night (along with Lucy)
  • Not done
    • Start working on the ABN
• Nene:
  • Done
  • In progress
    • Ponder the Club Pokemon Decks (along with Jeremy)
  • Not done
    • Announce the OGM (along with Connor)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
    • Redo the Busy Bee handover
• Jeremy:
  • Done
    • Advertising for SNoM
    • Create and sort out a channel for Warhammer in the Unigames server
    • Make a Phoenix poster for clubroom
  • In progress
    • Ponder the Club Pokemon Decks (along with Nene)
    • Ponder storage solutions for new club paints
    • Buy 10 Tail tangle
    • Do general maintenance on the damaged library items
  • Not done
    • Continue liasing with URC and UWARC
    • Get magnets for the Blood Bowl minis
    • Make our own objective markers
• Frack:
  • Done
    • Decide on date and do EMP for Trench Crusade Game Day (along with Jack, Lucy)
    • Post the Relay 4 Life team stuff on the 29th of July
    • Make player form for fresher campaigns
    • Check in with Sem 1 fresher GMs
    • Ponder the orb about the Save the Chimps event (along with Gen)
    • Go buy tinned rummy-o at a Games World (along with Connor)
• Ash:
  • Done
    • Make the guides and QR codes for the MtG club decks
    • Buy deckboxes for F&B Decks
  • In progress
    • Contact GMs and also ponder date for mystery one-shot night
    • Do advertising for Roleplay for Life (along with Connor)
• Jack:
  • Done
    • Decide on date and do EMP for Trench Crusade Game Day (along with Frack, Lucy)
    • Make a mock-up of the Tactics poster
• Ella:
  • Not done
    • EMP and advertising for the PHPS Collab
    • Put felt on the bottom of the new dice towers
• Lucy:
  • Done
    • Advertising for PBtA One-shot Night (along with Anna)
    • Decide on date and do EMP for Trench Crusade Game Day (along with Frack, Jack)
  • In progress
    • Paint the Chaos Space Marines
  • Not done
    • Ponder medals for AoS

Boardgames

Pride Week Collab - Week 3, Wednesday the 6th August @ 3pm

• Gen is doing the advertising as we speak
• It's next week!

Gen: Advertising for Pride Collab Boardgames

PHPS Collab - Week 4, Monday the 11th of August @ 4pm

• Probably a semester 2 event
• Games like:
  • Pandemic
  • Bristol
  • Dead of Winter
• Date has been decided on, is as above

Ella: EMP and advertising for the PHPS Collab

Social Deduction Boardgames - Week 6, Friday the 29th of August

• 2 social 2 deduction
• Connor will organise this one
• Connor decided on the date, it is as above

Connor: EMP and advertising for Social Deduction Boardgames

Collaborative Boardgame Event - Week 7, 8th-14th of September

• This will be a collab, we discuss it potentially being with the robotics club or rollerblading club
• The rollerblading club is interested in having another collab, they are going to start running afternoon skate sessions but don't know the day yet
• We did run a collab with the rollerblading club last year but the skate couldn't happen because of rainy weather, and considering it is the same time of year (about) it might be better to do a robotics club collab for week 6, and do a rollerblading collab later in the semester
• Jeremy will continue liasing with both clubs before deciding definitively

Jeremy: Continue liasing with URC and UWARC

RPGs

UniSFA RPG Collab - Week 1, Thursday the 24th of July @ 5pm

• Attendance: 6
• 2 games were ran, went well
• Had first time members and people who hadn't played RPG events before
• Trope Talk had an attendance of about 10

PBtA One-shot Night - Week 3, Friday the 8th of August @ 5pm

• Advertising was put out last Friday, reservations will be released this Friday

Mystery One-shot Night - Week 5, 18th-24th of August

• There will be different kinds of mysteries
• No updates, Ash is working on it slowly

Ash: Contact GMs and also ponder date for mystery one-shot night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Edge of Eternities box is out, 2 packs of Thunder Junction are still in the Monolith

SNoM - Week 2, Sunday the 3rd of August @ 11am

• Advertising was put out
• It's this weekend!

Edge of Eternities Prerelease - Week 1, Sunday the 27th of July @ 11am

• It was last Sunday!
• Attendance: 12
• Started late
• There was a mix-up with Good Games, they didn't give us as much prizing as they usually do, but it turned out okay as we didn't have very high attendance

MTG Precon League

• There will be a separate discord server for Precon League to accomodate both Unigames and ECU members, to promote it being more of a collaboration and not just ECU members being in a UWA space
• Right now Monday is ahead in the day polls (at least in the Unigames server)

MtG Club Decks

• Gibbi is mostly done making the lists for the decks
• Ash is almost done with the QR codes for the decks and they will be sent in the discord sometime soon

Other TCGs

Pokemon Deckbuilding Workshop - Week 3, Tuesday the 5th of August @ 3pm

• It's next week!

Updating the Club Pokemon Decks

• Currently the decks are playable, just out of standard (they fit the rotation before this one, went out of standard in April)
• Have been putting off updating them until there was more time for decks to get established and widely played
• Apple deck

Jeremy, Nene: Ponder the Club Pokemon Decks

Intro to Flesh and Blood - Week 4, Wednesday the 13th of August

• Gen is considering structuring it as more than just showing up and playing
• Advertising will be out soon!

Gen: EMP and advertising for Intro to FaB

Wargaming

Warhammer

Warhammer 40k Tournaments

• We will be planning another 40k tournament after the upcoming AOS tournament

Gen: Look at storage solutions for Warhammer terrain

Lucy: Message Matt about future Warhammer 40k tournaments

Age of Sigmar Tournament - Week 4, Sunday the 17th of August

• Games Workshop contacted Matt about prizing for said tournament, potentially a $400 box
• Likely a 1K tournament
• Sign-ups and player pack were put out
• Tickets have been changed to $30 after discussion with the wargamers

Gen: Call venues about being let into the room for AOS at 8AM

Lucy: Talk to Matt about medals for AoS

Blood Bowl

Blood Bowl League

• It's STILL going on, three games still need to be played

Mini Painting Day - Week 2, Friday the 1st of August @ 11am-2pm

• It's this week!
• Advertising was put out

Trench Crusade Game Day - Week 5, Saturday the 23rd of August @ 12-5pm

• EMP was done, the date is as above, and it will be held in the EZONE
• Next they're going to work on getting badges, lanyards, terrain, and paper minis

Frack, Jack, Lucy: Advertise for Trench Crusade Game Day

Collaborative Events

Megagame with eSports

• They had a meeting on Sunday
• They're planning a second, ticketed event ($5 so they can recoup the costs of the game, and so people actually show up)
• Will have name tags and more 3D printed stuff
• Currently no date, will be in study break
• They will also be writing up a new guide as the rules are quite convoluted
• Will still be the New Eden system

White Dwarf

• Connor drafted the email, has asked us to look at it before he sends it off

Everyone: Look at Connor's email to White Dwarf

Major Events

2025 Charity Vigil

• All the subcom has left to do is a photo op, yay!

Lasers and Lances Camp

• Connor has emailed Manjedal to book for the 19th-22nd of next year

Roleplay 4 Life - Week 6, Saturday-Sunday 30th-31st of August

• Reps: Ash, Connor
• EMP has been submitted
• Connor will start working with Donald, Connor and Ash are starting working on the advertising

Ash, Connor: Do advertising for Roleplay for Life

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)
• Date was changed again, this time to Friday the 19th
• Tav has been booked
• We need to reapprove the budget
  • Motion to approve the 2025 Quiz Night budget
    • Passes unanimously
  • Part of this budget is also that drinks are being included with ticket purchases, which we are fine with

Relay 4 Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• Advertising was put out today, so was the temporary discount code
  • Tickets are 50% off with code UWA50, valid till 8am Thursday the 31st of July!
• Unigames and UniSFA has been signed up, Unigains goes UniSFAst

OGM - Week 6, Monday the 25th August @ 2pm

• Forum will be made soon, which means official announcement will also be out soon
• Connor says we'll do it this week

Connor: Set up the forum for OGM

Connor, Nene: Announce the OGM

Joint [Redacted]

• Reps: Anna, Ash, Gen
• Third meeting happens later today, in the future
• We are unfortunately in the present

Fresher Zone

Fresher Campaigns

• Frack will be advertising the fresher campaigns soon

O-Day 2 - Week 2, Tuesday the 29th of July @ 11-2

• It was today! It just finished
• It went well, we had 27 new sign-ups!
  • This is substantially more than we usually get at a semester 2 club carnival
• Lots of flyers handed out

Re-Fresher Re-Welcome - Week 2, Thursday the 31st of July @ 5pm

• We are having committee meeting on Tuesday so not to coincide with this event
• Gen booked the chairs and called Dominoes
• Games have been reserved for the event
• Most of us will be there, Nene will organise everyone's name badges before the event

Nene: Make badges for Re-Fresher Re-Welcome

Far Future Events

Blood Bowl 4 Life

• Reps: Connor, Lucy
• Work on this will start soon

Connor, Lucy: Contact Blood Bowl commissioners

Uncharity Vigil

• Reps: Jack B, Nene

Crafts Workshop

• Reps: Ash, Ella
• No updates

Save the Chimps Charity Event

• The Zoology club reached back out to Gen after he did not reply to them
  • Chronically offline
• Gen will reach back out and see if they're keen on the Bananagrams tournament idea, or if they want to do a regular boardgame day

Gen, Frack: Ponder the orb about the Save the Chimps event

Reimbursements

• Done
  • $274.65 to Connor for Food Run 24/7
  • $14.99 to Frack for Rummy
• In progress
• Unsubmitted
  • $550.50 to Connor for Edge of Eternities Boxes

Guild

SOCPAC Meeting - Week 3, Tuesday the 5th of August @ 6pm

• Meeting did end up being moved to the 5th, so next week
• Nene can attend in person

Tenancy

• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Gen would like to contact Campus Management directly about the lights in the 'gay baby jail corner'

Connor: Talk to tenancy about the Guild Master Plan

Gen: Contact Campus Management about the gay baby jail corner

Grants

• No updates

General Business

Gatekeepers

• Congratulations to our new gatekeepers!
  • Oscar Gates
  • Chrome Hinton
  • Michael Hume
  • David Kuppers
  • Goose Prosser
• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• Sem 2 gatekeeper application was sent out and we approved a number of them this meeting

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Inter-club Cleanup - Week 4, 12th of August @ 12-2pm

• It's an event being organised by the Guild Environment Department to clean up the campus, we can sign up as clubs
• It's meant to work against littering and towards having a cleaner campus
• We will be signing up, and we will encourage other Cam Halls to join us

Connor: Sign us up for the Inter-club Cleanup and advertise it

Room Updates

New Club Paints

• The new paints are currently in the Monolith, if you would like to use them please contact a Gatekeeper and they can get them out for you

Jeremy: Ponder storage solutions for new club paints

Eunigames Playmats

• Nene sent messages from Jackie to the playmat thread
• Jackie is here so we get to give her verbal feedback woohoo!
  • Everyone just said they liked it

Sponsorship Posters

• He did it
• Everyone really likes the poster, we have given minimal feedback
• Can be printed soon

Jack: Refine and print out the sponsorship poster

Library

Sem 1 Book buy

• Games we haven't got yet:
  • 10 Tail Tangle
• Games we're in the process of getting:
  • Compile: Main 1
• Games we have:
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Flesh and Blood: Terra 1st Strike Deck
  • Fuego
  • Gubs
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Rummy
  • Scum and Villainy
• Frack bought Rummy

Jeremy: Buy 10 Tail tangle

Jeremy: Stamp and enter Rummy into the library

Painting the Wargaming Minis

• Cam has them now! Will be painted soon
• Jade is almost finished with her minis, Lucy's will take a lil longer (which is fine)

Lucy: Paint the Chaos Space Marines

Mini Magnets

• The elf magnets are too strong
• We will replace them once the elf team has been painted by Cam
• The other teams also need to be magnetised

Jeremy: Get magnets for the Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centered (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back
• Jeremy will print and laminate the markers as a solution (at least for now...)

Jeremy: Make our own objective markers

Donations

• No updates

General Maintenance

• Ella will put felt on the bottom of the dice towers
  • Glue has proven mildly ineffective, or at least too hard for Ella to use
  • Velcro tape will be used instead
• The mini boxes still need to be glued, we bought the wood glue for them previously
• Jeremy would like to sleeve the F&B Decks, and Ash will get deckboxes from GGs for at most $40, specifically some nice ones

Gen: Glue the mini boxes

Ella: Put felt on the bottom of the new dice towers

Jeremy: Do general maintenance on the damaged library items

Ash: Buy deckboxes for F&B Decks

Food Runs

• Connor says we don't need a food run but he does like to starve us

Phoenix: Future/Past - Week 1, Friday the 25th of July @ 3pm

• It was last Friday!
• Attendance: 5 (very optimistically)
  • We had at least ONE person who intended to attend the event
• Jeremy made the Phoenix poster and has put them around the clubroom
• The workshop generated a lot of interest in Phoenix on discord! Yay!

Newsletter

• Will be put out later this week

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • We will get a bank card, yay!
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Anna: Start working on the ABN

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Nene: Redo the Busy Bee handover

Website Updates

• No updates

Closed section started: 3:36 pm

Closed section ended: 3:57 pm

Meeting closed: 3:57 pm