Unigames Committee Meeting #23 - 19/08/2019

Attending

• Aoibhinn
• Donald
• Alistair
• Amelia
• Elana
• Emerald
• Colin (late)

Apologies

• Alaura
• Taylor
• Gavin

Absent

• none

Meeting open: 11:51AM

Reports:

President's Report:

• Personal and family Emergencies have lead to me being far from productive this week, it's been a bit of a hell week
• Big apologies

Vice-President's Report:

• All my action items are ongoing/in progress
• I’ve organised most of the reps for uncharity and organised a Hall-oween meeting
• Checked the soc email, no-ones got boardgames events this week
• Something came up and I couldn’t attend the soc meeting, s’all good, Taylor went

• Trained Autumn, I’ll add her to the group when fresher campaigns are confirmed

  Gatekeepers

• Autumn is now a gatekeeper!

Treasurer's Report:

• Account balance: $same as last week
• Dear Unigames, if you’re reading this report the flu has still got me in its clutches. Pour one out for me.
• I went to a SOC meeting, responded to some whenisgoods, drafted an email, and stopped breathing in my sleep more than once. (Mad respect to Colin for doing that on the reg it is not fun)
• I assume the account balance is the same as last week bc I haven’t touched it ¯_(ツ)_/¯

Secretary's Report:

• Oh god that SGM was awful
• I was more productive this week than usual
• We should be able to borrow a streaming computer for RP4Lyfe!
• Haven't updated the constitution yet because I forgot it was made in Lyx
• Also, have to talk about regulations syntax in general business

Librarian's Report:

• Overdue items:
• Got a friction burn at panto
• Need to message Liam about book repair. Also Katherine
• Meet up with annique about SLARP writing and outsourcing
• Email from CS person about borrowing games
• UWADU should be emailing us shortly

Fresher Rep's Report:

• Hi hello it's me, ya girl
• Campaign allocations are progressing, I talked about GMs with people so they're good to go. I just need some more freshers.
• Refresher rewelcome went decently. Everyone seemed to have a good time, even though there were only a few fresh freshers. I had to leave early because I was sick though. That was wild.
• Haven't done much else I've been very busy and very sick.

OCM reports

• Emerald went to the SLARP meeting
• Elana went to the SLARP meeting and started organising next one-shot!

Past action Items:

Alaura:

• Advertise the large-scale borrowing form - not done
• Post about large-scale borrowing to presidents page - not done
• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Book Manjedal for next year - not done
• Find the RP4L handover (along with Donald, Alistair) - not done
• Work on shirt funraising logistics - not done
• Draft an apology (along with Aoibhinn, Taylor) - in progress
• Fill out App form - not done
• Take away the fridge - not done
• Do a sort on the google drive after camp - not done

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs - done, ongoing
• Look into Unigames solo Mega-Game-esque events a la Primarchs - WIP
• Draft an apology (along with Alaura, Taylor) - ongoing
• Talk to people about Discord things - ongoing

Taylor:

• Get sign-up form done and out for tomorrow - done
• Do a full financial breakdown of camp - not done
• Make a poll for charity selection - not done
• Draft an apology (along with Alaura, Aoibhinn) - done
• Do food run on the 19th (along with Donald, Colin) - done
• Respond to Prof Comp group w/ corrections to minutes - not done
• Book the Guild Council Room for 1pm on 10/9 - done
• Go through the constitution (along with Donald) - not done

Donald:

• Add forms to database (free free to help) - done
• Update committee, constitution, and regulations on website - partially done
• Organise next magic commander night - not done
• Ask UCC about equipment borrowing - done
• Find the RP4L handover (along with Alaura, Alistair) - not done
• Make a new archive guide - not done
• Do food run on the 19th (along with Taylor, Colin) - reassigned
• Make questions on the group again - done
• Git gud with the mailing lists - partially done
• Go through the constitution (along with Taylor) - not done

Alistair:

• Find the RP4L handover (along with Alaura, Donald) - not done
• Make post about weekly board game reviews - not done
• Archive Ad Eva history - happening today

Elana:

• Make event for Relay for Life - done

Colin:

• Organise a board games night for the week of the 26th - done
• Book venue for LARP1001 - need Alaura's signature
• Organise EMP for LARP1001 - not done
• Do food run on the 19th (along with Taylor, Donald) - reassigned
• Start up a FB admin document - not done

Emerald:

• Organise a car for tomorrow - done
• Scope out the weekend of 7th September for Wargamers - not done

Other:

• (Everyone) Fill out the Whenisgood

Agenda

Usual Suspects:

Boardgames

• Next one is happening next week: 26th!
• No theme, just board games!

RPGs

• 13th Age One-shot
  • 21st of August at 5PM!
  • Elly, Szymon, Winslade are GMs!
  • EMP is done, also event is up!
• Next one-shot: Song of Ice and Fire (RPGoT)
  • Happening week 6, likely on Monday

Magic

• Sealed league will be resolved for this afternoon
• Commander night being organised as well
• >Donald: Organise next magic commander night

Wargames

• >Emerald: Scope out the weekend of 7th September for Wargamers

Fresher Campaigns

• Going to start organising things after today, seeing if anyone wants to sign up

Collabs:

• UniAccess:
  • Games have been borrowed!
• UWADU:
  • Are going to email us
• Computer Science
  • They sent us email about potential borrowing
  • >Alistair: Follow up with computer science
• >Aoibhinn: Post about large-scale borrowing to presidents page
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

Quiz Night [10th May]:

• Since Taylor and Alaura aren't here, we don't know if we've received Quiz night money yet

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

[REDACTED] 2020:

• >Alaura: Book Manjedal for next year

Re-fresher Re-welcome:

• It went pretty well
• Everyone had fun!
• Most people that showed up weren't fresh freshers, but it was still good
• Would do again

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Meeting happening after this meeting

Roleplay for Life [7th/8th September]:

• Reps: Alistair, Donald + Alaura
• EMP and RMP still need to be done
• >Donald,Alistair: Do EMP and RMP for RP4Lyfe
• UCC has agreed to let us use a computer for streaming for this, so we should have a quality stream!
• >Alistair,Donald,Alaura: Find the RP4L handover

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Current clubs that are involved:
  • Unigames
  • UniSFA
  • Panto
  • UCC
  • UWAnime?
• >Taylor: Make a poll for charity selection
• EMP + booking needs to be done
• Meeting happening Thursday at 3PM

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Taylor is our new team captain
  • Well, at least we are trying to
• Event is up
• Still need to ask about Tins
  • >Taylor/Elana: Go to team meeting for Relay + get tins

MCW - Multicultral Week [17th October]:

• No updates, they'll hit us up closer to the date

Cameron Hall-oween [25th or 25th October]:

• Reps: Aoibhinn, Amelia
• Meeting tonight!
  • At 7PM!

Summer LARP:

• Meeting happened yesterday
• Teams are decided
• Minutes were distributed to committees
• Potential date is set, mid Feb

Un-Charity Vigil:

• Still very far in the future

Guild

• FilAus Incident:

  • Draft has been done!
  • Working on concluding it and sending it this week

• Tenancy allocations:

  • No updates

• Guild App

  • >Alaura: Fill out App form

• Elevator:

  • No updates

Room Update:

• Microwave:

  • We are buying a $169 (nice) Microwave

• Speakers:

  • Alaura is not here

• Recycling:

  • So there's potential to get money for recycling cans
  • Aoibhinn is going to talk to the Enviro department and see if it's feasible
  • >Aoibhinn: Talk to Enviro and UCC about Cans
  • No updates on the soft plastic front

• Old fridge:

  • Alaura still needs to pick up the fridge
  • >Alaura: Take away the fridge

• Bunnings things:

  • Fridge Whiteboard
    • If we apply more + tape them it should be good
  • Noodles
    • Still need some double-sided tape
  • Floor felt
    • Taylor has eyes on a product to help
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Magnets for the filing cabnet are being got during the Bunnings Run
  • Bunnings and food run combo?

• Wargaming shelf

  • No updates

Reimbursements:

• Pending
  • None

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Aussie Grown is the company we're looking at
  • >Alaura: Post up poll for shirt colours

• Archives:

  • >Donald: Make a new archive guide
  • >Alaura: Do a sort on the google drive after camp
  • >Donald: Make a new Whenisgood for Archiving
  • >Everyone: Fill out the Whenisgood

• Board games guide:

  • Still working on it at people's leisure
  • Make a post encouraging people to review board games
    • Board game review of the week!
    • Sounds cute/wholesome
    • >Alistair: Make post about weekly board game reviews

• Food run:

  • Happening today!

• Campus Toilets:

  • No updates

• Ad Eva

  • Happening today, scanned
  • >Alistair: Archive Ad Eva history

• Optional membership cards

  • >Alistair: Chase Jasmine about membership cards

• Prof Comp

  • We missed a message from them
  • Whoops
  • >Donald: Respond to ProfComp group

• SOC Masterlist

  • No updates

• Facebook things:

  • Questions have been put on the group again
  • >Donald: Turn on approval posting
  • Make a "how to FB admin" document?
    • >Colin: Start up a FB admin document

• Discord things:

  • No updates
  • >Aoibhinn: Talk to people about Discord things

• Mailing lists:

  • >Donald: Git gud with the mailing lists

• OGM:

  • Room has been booked for 10th of September
  • >Donald: Make event for OGM
  • >Taylor+Donald: Go through the constitution

Meeting closed: 12:44PM

--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book Manjedal for next year
• Find the RP4L handover (along with Donald, Alistair)
• Fill out App form
• Take away the fridge
• Post up poll for shirt colours
• Do a sort on the google drive after camp

Aoibhinn:

• Post about large-scale borrowing to presidents page
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Talk to Enviro and UCC about Cans
• Talk to people about Discord things

Taylor:

• Do a full financial breakdown of camp
• Make a poll for charity selection
• Go to team meeting for Relay + get tins (along with Elana)
• Go through the constitution (along with Donald)

Donald:

• Organise next magic commander night
• Do EMP and RMP for RP4Lyfe (along with Alistair)
• Find the RP4L handover (along with Alaura, Alistair)
• Make a new archive guide
• Make a new Whenisgood for Archiving
• Respond to ProfComp group
• Turn on approval posting
• Git gud with the mailing lists
• Make event for OGM
• Go through the constitution (along with Taylor)

Alistair:

• Follow up with computer science
• Do EMP and RMP for RP4Lyfe (along with Donald)
• Find the RP4L handover (along with Alaura, Donald)
• Make post about weekly board game reviews
• Archive Ad Eva history
• Chase Jasmine about membership cards

Elana:

• Go to team meeting for Relay + get tins (along with Taylor)

Colin:

• Start up a FB admin document

Emerald:

• Scope out the weekend of 7th September for Wargamers

Other:

• (Everyone) Fill out the Whenisgood