Unigames Committee Meeting #24 - 10/08/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Lucy (Online)
• Valerie
• Ronan
• Kynan
• Rex (Online)
• Connor (Online)

Apologies

• Apollo
• Nate
• Sophie

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:00 pm

Reports:

President's Report (Nene):

• sorry i'm always at work
• another food run done theres literally never been more chocolate
  • hyperbole
• song of this week is megan's piano by megan thee stallion

Vice President's Report (Ella):

• ♡ subcom stuff
• ☆ speed stuff
• ♡ hype doing lecture work

Treasurer's Report (Apollo):

• monies, much to think about
• so much to do over the past week i am #tired

CommBank Account Balance: $1,384.53

Guild Account Balance: $3500.74

Total Balance: $4885.27

Secretary's Report (Lucy):

• "What's On?" you ask...the weekly
• Sticker competition time!!
• I...have...no...time...help

Librarian's Report (Valerie):

• "wrote", directed, filmed, and edited two reels. two!
• excited for precon league, it's sweeping the nation
• ran cute boardgames, it swept the nation
• minuting work in subcom... it's fr fun, millions must spread the word about the BotC feast
• thank you ronan my muse

Fresher Rep's Report (Ronan):

• im a star of the screen (instagram reels)
• uwasca subcom stuff! yay!
• fresher campaign signups are CLOSED now it is time for spreadsheets

OCMs' Reports (Kynan, Nate, Rex, Sophie):

• Kynan
  • Precon league running smoothly (thank god)
  • Accidentally zoned out during subcom meeting (sorry ella)
  • I am bread guy I guess (i cant taste the difference)
  • So many things, not enough time :(
• Nate:
  • pre release released the powers of the hobbit unto the world
  • precon league is so awesome sauce, Kynan has genuinely cooked
  • I so eepy
• Rex:
  • had the flu so not much done
  • emp done for gm workshop night! advertising v soon
  • samesies for RPG playtest night
• Sophie:
  • Social deduction games advertised and EMPed, must post soon!
  • was also in a reel wow how magical
  • all my time is spent babysitting what a world

Immediate Past President's Report (Connor):

• Motto: Always at the helm

Past Action Items:

• Action Items:
• Nene:
  • Done
    • Email pixel about ultimatum
    • Email Guild about PAC status
    • Contact webkeepers to add regulations
  • Not done
    • Put up new whiteboard
• Ella:
  • Done
    • Book lecture theatre for GM workshop
    • Look into Speed competition
    • Look into SSAF grants
• Apollo:
  • In progress
    • Contact SOC for Sem 1 grants
    • Look into couches for SPG
    • Do the square again
• Lucy:
  • Done
    • Weekly advertising posts
    • Sticker competition announcement
  • In progress
    • Make Blood Bowl tokens
    • Organise EMP, booking and advertising for Warmachine event
    • Do gatekeeper FAQ doc
    • Organise google drive
• Valerie:
  • Done
    • Post advertising for deck building event
  • In progress
    • Organise UniSFA + Esports collab
• Ronan:
  • In progress
    • Organise UWASCA collab (along with Kynan)
    • Message fresher GMs
  • Not done
    • Contact GMs for Roleplay4Life (along with Rex)
    • Poster for general advertising
• Nate:
  • In progress
    • Update prerelease handover
    • Do EMP and advertising for Bloodbowl for life (along with Rex)
• Rex:
  • In progress
    • EMP and advertising for GM workshop
    • EMP and advertising for playtest night
    • Do EMP and advertising for Bloodbowl for life (along with Nate)
    • Contact GMs for Roleplay4Life (along with Ronan)
    • General etiquette post and poster
  • Not done
    • Contact James about relay
• Sophie:
  • Done
    • EMP and advertising for Social deduction boardgames
• Kynan:
  • In progress
    • Organise UWASCA collab (along with Ronan)

Boardgames

Cute Boardgames - Week 3, Tuesday 4th August @5pm Week 3

• It's been
  • Attendance of 15

Social deduction boardgames - Week 5, Thursday 20th of August

• Sophie will run this
  • EMP has been done
  • Advertising done but not posted

Sophie: Post advertising for social deduction

RPGs

D20 Oneshot Night - Week 4, Thursday 13th of August

• Valerie will take this
  • We have 5 GMs
    • 3 D&D
    • Astroinferno
    • Mutants and Masterminds
• We have a bunch of sign ups!
• Nene will supervise

Valerie: Add Nene to groupchat

GM Workshop - Week 5, Sunday August 23rd @3pm

• GM workshops/interactive lectures
• EOI has been put out
  • Not many replies but we'll try contact a few more people
• EMP done
• The lecture hall has been booked!
  • Austin lecture theatre
  • Thanks Ella!
• We could have advertising outside the clubroom too?
  • Guild weekly whats on

Rex: Advertising for GM workshop

RPG Playtest Night - Week 6, Thursday August 27th

• People bring games they've made for the intention to playtest for feedback
• EOI is out
  • Not many replies but we'll try contact a few more people
• EMP nearly done and advertising to be done shortly
• Will also work as a oneshot night

Rex: EMP and advertising for playtest night

Cardgames

Speed Competition - Week 7, Saturday 12th of September @12pm

• Ella would like to organise this
• No paid entry
  • Using old merch as prizing
• Ella's has done EMP and advertising is ready

Ella: Post Speed advertising

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Marvel box is still here
• We have Lorwyn Eclipsed

F/SNoM - 16th August @12pm

• SNoM is 16th of August
  • Advertising needs to go out

Valerie: Post SNoM advertising

Precon League - Semester 2

• Session 1 has been!
  • Attendance of 21
• $390 for prizing
  • We'll be paying $195 of prizing (halved with TTECU)

Hobbit Prerelease

• Attendance of 21
  • Seems to have run fine!

Nate: Update prerelease handover

Commander Deckbuilding Event - Week 4, Wednesday 12th August @5pm

• It's this week!
• We're ready to roll!

Other TCGs

Deck maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • Still in progress, still
• We will think of possibly using the SPG for Yu-Gi-Oh! and Riftbound
  • We'll have some more discussions on Riftbound as we have quite a few people not in attendance

Intro to Flesh and Blood Event - Week 4, Tuesday 11th August @5pm

• It's tomorrow!
• Donald has brought in 21 decks...
  • Thats awesome

Wargaming

Warhammer

Blood Bowl

• Tokens need to be made
• Unroken...I'll make em soon

Lucy: Make Blood Bowl tokens

Bloodbowl for Life - Week 8, September 20th

• We will run BloodBowl for life again
  • Moenotised BloodBowl for Relay for Life
• Will we do food like the previous event?
  • Pizza
  • Cans purchases go towards donations
• We can use Unigames merch for prizing
• We'll do a $5 entry, pay what you want above that
  • Gold coin for freshers
• We'll do budget for next meeting
• Artemis will organise the tournament pack
• Ezone room will need to be booked
• We'll talk a bit more next week and plan to have more done during break

Rex, Nate: Do EMP and advertising for Bloodbowl for life

Intro to Warmachine

• Lucy has contacted about September dates
  • Waiting for a reply

Lucy: Organise EMP, booking and advertising for Warmachine event

Collaborative Events

Afterhours (UniSFA + Unigames)

• We're planning another one for late September
  • Ella is cooking

Ella: Look into afterhours with UniSFA

UniSFA + Esports Collab - Week 7, September 11th

• Riftbound, Arcane and League of Legends
  • Ruaan (Esports) and Meryn (UniSFA)
• Possibly pizza
• Esports subcom possibility?
  • They wanted it to be sponsored by GGs Morley
    • Were not sure how this would work considering its not really a tournament
• No updates

Valerie: Organise UniSFA + Esports collab

Major Events

Pixel Expo - August 15-16th

• Nene has sent the email to confirm we will not attend

Cam Hall Quiz Night - September 10th

• Reps: Ella (Light), Lucy (Dark)
• Booking has been done
• Budget has been approved
• Advertising hopefully out this week
• Ella will email Tactics

Roleplay 4 Life - 5th to 6th of September

• Reps: Rex + Ronan
• EOI has been sent off
  • GMs need to be contacted

Ronan, Rex: Contact GMs for Roleplay4Life

Relay 4 Life - 3rd to 4th of October

• Reps: Rex
  • UniSFA's rep is James B (vp)
    • UWASCA may also join
  • Unigames goes Unifast lives again
• Advertising needs to be done soon
• No updates

Rex: Contact James about relay

Far Future Events

Joint Redacted

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• First meeting has been
• Ella has made a new shopping list
• Budget has been made
  • It is not being sent to approval yet as grants have not been sent yet

Uncharity

• Reps: Nate, Valerie
• Reach out immediately after sem 2 exams

UWASCA + Unigames Collab

• Reps: Ronan, Kynan
• Feast
  • Due to food we'll need an RMP
• Recipes and venues have been discussed
  • Due to allergens we can add that into the tickets
• It will need to be ticketed and limited to club members
• Unclear on timing due to a lot of clashing events

Ronan, Kynan: Organise UWASCA collab

Magic and Mayhem Camp - Semester break, 3-6 July

• Booking for next year has been confirmed

Fresher Zone

Fresher Campaigns

• Closed now!
• Ronan has messaged the GMs
  • He will start on allocations this week
• Ronan will work on a handover

Ronan: Handover for fresher campaigns

Reimbursements

• Done
  • $789.92 to Ella for the rest of the camp deposit
• Unsubmitted
  • $233.30 to Ella for food run

Guild

SOCPAC Meetings

• Tuesday 4th of August is next meeting
  • Has been
• We will have to email them about the previous grants again

Grants

• Guild did not follow the correct process
  • We will need to email them to follow this up
  • We'll need to know what the grant cap was and if we reached it
• Got back $220 in our account for sem 1 Grant
• Some extra information was posted by guild on their Facebook
  • We will need to reemail the soc tres, though we'll see what happens in the soc meeting tomorrow
• Look into SSAF grants
• Nene emailed about PAC status
  • No reply still

Nene: Email Guild about PAC status

Ella: Look into SSAF grants

Apollo: Contact SOC for Sem 1 grants

General Business

Gatekeepers

• Lucy is doing FAQ doc

Lucy: Do gatekeeper FAQ doc

Webkeepers

• All recent changes for regulations updated

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On has been posted
• General etiquette poster in progress
• Reels have been made

Lucy: Weekly advertising posts

Ronan: Poster for general advertising

Rex: General etiquette post and poster

Merch

• Lucy has posted the advertising and form for stickers
• Ella is following up on the extra hoodies
• We're also still waiting for the second lot of playmats

Room Updates

• The whiteboard needs to go up

Nene: Put up new whiteboard

Couches

• There is degradation in the cushions
  • Let's look into this for SPG
• No updates

Apollo: Look into couches for SPG

Library

Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • RPGs
    • Paranoia (2023)
    • Shadowrun 6e: Hong Kong
  • Boardgames
    • Terraria
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
• Might be worth looking for the dates of Sem 2 book buy
  • September 1st penciled in

Mini Stuff

• Lucy still painting them
• Valerie has been cleaning the (general) minis

Donations

• The shirt from Emerald will be brought in soon

Library Maintenance

• There are some books falling apart
  • Valerie will reach out for assistance

General Maintenance

• We got the temperature packs

Food Runs

• So much snack
• So much drink
  • However we lack icecreams

Phoenix: Future/Past - Week 2, Wednesday 26th of August @4pm

• Next Phoenix is one page oneshot writing

Committee Business

Keys

• Motion to budget $10 for a new monolith key for Ella
  • Passes unanimously

Banking

• Square still having issues
  • Needs to be done ASAP
• Non-profit Assessment
  • Due to our ABN we are required to notify of this by Nov 2nd

Apollo: Do the square again

Commbank Meeting

• Per regulations, VP, Pres, and tres to be on the commbank, currently it is only tres
• Motion to remove Anna Bailey as a Signatory on the Bank Account
  • Motion passes unanimously
• Motion to Approve Nene Mars, Ella Dillon, and Apollo Walters as signatories on the external bank account
  • Motion passes unanimously
• Need to obtain new bank card
  • Put under Apollo's name
• 17th of August will be the meeting
• Nene will call to confirm what we need for the meeting

Approvals by Circular

• Use of clubcard to 5 riftbound kits for $275
  • Passes
• Motion to approve having over $1000 in the Unigames Commbank account
  • Passes

Google Drive

• The organisation of the google drive is in progress

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Close section Open: 5:59pm

Close section Closed: 6:05pm

Meeting Closed: 6:05pm