Unigames Committee Meeting #24 - 14/08/2025

tags: committee meeting 2025

Attending

• Gen
• Anna
• Nene
• Jeremy
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Connor
• Jack D

Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:02 pm

Reports:

President's Report (Connor):

• I’ve done a few things over here week
• Have the man flu now
• NBA Update: zilch

Vice President's Report (Gen):

• in the wplace wars
• did precon emp and room bookings
• advertising for trench out
• emailed access
• been sorting out busy bee
• been doing various tenancy things
• joint camp meeting
• went to intro to FaB

Treasurer's Report (Anna):

• helped with pbta oneshot night (call me the former the way i fill em out)
• ran phps - thanks again guys <3
• interclub cleanup was?
• hateful rain…

CommBank Account Balance: $2,388.66

Guild Account Balance: $7,712.42

Total Balance: $10,101.08

Secretary's Report (Nene):

• the slacker the slacker
• representing unigames on wplace
• looking forward to precon league!
• i wish i was playing ultrakill

Librarian's Report (Jeremy):

• once again done some awesome advertising
• flesh and blood went so well (thanks donald!)
• EMPs done
• Colluding with Rollerblading Club in progress
• Pokemon decks are being pondered so hard, brain taken up by MTG, Flesh and Blood AND Pokemon
• picked up a moderate amount of rubbish at interclub cleanup

Fresher Rep's Report (Jack D):

• one of the weeks of all time
• fresher campaigns be closing this week, sign up!
• feeling pretty fly for a white guy despite various incidents

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • the internship plagues me. my disease no longer plagues me.
  • precon leeg is underway!
  • mystery one shot night reservations out.
  • 7 point decks cooking
  • helping nene with their precon league changes
• Ella:
  • ♡ good thing I didn't have any action items- cos I didn't do anything!!
  • ☆ a week certainly has passed
  • ♡ HYPE ANNA FOR RUNNING THE PHPS EVENT LIKE THE GOAT YOU ARE!!!
  • ☆ Full of soooo much joy sooo much salt
• Jack:
  • millions must reset password
  • i am getting paid overtime tho so one million fish and chip we up
  • the poster has not been printed because the printers broke the curse is forever
• Lucy:
  • Wargames related scheming
  • Helped with PBTA night
  • Every time i here 'leucine' I think its my name I'm going crazy

Past Action Items:

• Connor:
  • Done
    • Sign us up for the Inter-club Cleanup and advertise it
  • In progress
    • Advertising for Social Deduction Boardgames
    • Push the RP4Life GM form out to more GMs
  • Not done
    • Contact Blood Bowl commissioners (along with Lucy)
    • Talk to the webkeepers about changing constitution and amendments on the website
• Gen:
  • Done
    • Call venues about being let into the room for AOS at 8AM
    • Advertising for Trench Crusade Game Day
    • Email the Access department about restarting the Access collabs
    • Contact the other clubs about moving Busy Bee to another date
    • Contact Campus Management about the gay baby jail corner
    • Do EMP and room booking for the Precon League
  • In progress
    • Look at storage solutions for Warhammer terrain
    • Finish the Gatekeeper FAQ document
• Anna:
  • In progress
    • Continue working on the ABN
  • Not done
    • Glue the mini boxes
• Nene:
  • Done
    • Ponder the Club Pokemon Decks (along with Jeremy)
  • Not done
    • Ponder the orb on another Pokemon event (along with Jeremy)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the email inbox
    • Redo the Busy Bee handover
• Jeremy:
  • Done
    • Ponder the Club Pokemon Decks (along with Nene)
    • Email Good Games Morley about ordering deck boxes
    • EMP and advertising for SNoM
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • EMP and advertising for the UWARC collab
    • Ponder the orb on another Pokemon event (along with Nene)
    • Measure the space between the wall and couch for a Kallax
    • Buy 10 Tail tangle
    • Get magnets for the Blood Bowl minis
    • Make our own objective markers
• Frack:
  • Done
    • Bump Fresher campaign sign ups
  • Not done
    • Contact Arts Union about an RPG collab
• Ash:
  • Done
    • EMP and advertising for Mystery One-shot Night
    • Send the details about the club decks on discord
  • In progress
    • Organise the new Highlander proxy decks
• Jack:
  • Not done
    • Print out the sponsorship poster
• Lucy:
  • Done
    • Look at how much it would cost to make dice trays
  • In progress
    • Talk to Matt about medals for AoS
    • Paint the Chaos Space Marines
  • Not done
    • Contact Blood Bowl commissioners (along with Connor)

Boardgames

PHPS Collab - Week 4, Monday the 11th of August @ 4pm

• It was earlier this week!
• Attendance: 20!
• More than expected, Anna says PHPS was very lovely
• Went well with the high attendance, had 4 or 5 Unigamers, most of the people there were PHPS
• Attendance might have been helped by the event being put on Guild's What's On Weekly
• PHPS will be borrowing games from us for their own event in a couple of weeks

Social Deduction Boardgames - Week 6, Tuesday the 26th of August

• Date will be changed to Tuesday the 26th of August so it doesn't coincide with the Phoenix workshop
• Connor has to redo the EMP for it to reflect this

Connor: EMP and advertising for Social Deduction Boardgames

UWARC Collab - Week 8, Tuesday the 16th of September @ 3pm

• The boardgames will be around 3-6pm, with the skate session happening at 6pm
• This will has been pushed back to week 8 because a majority of the UWARC committee couldn't make the date on week 7
• Event will start at 3pm, Tuesday the 16th of September

Jeremy: EMP and advertising for the UWARC collab

RPGs

PBtA One-shot Night - Week 3, Friday the 8th of August @ 5pm

• It was last week!
• Attendance: ~13
• We now know how to not get locked in the CCZ anymore, this will be written down on the accessibility guide that Gen is working on

Mystery One-shot Night - Week 5, Friday the 22nd of August @ 5:30pm

• 3 GMs available with an extra as a back up
• Advertising was put out
• It's next week! Reservations are going well

Arts Union Collab - Week 7, 8th-14th of September

• Frack is not at this meeting and didn't send updates about how the action item is going

Frack: Contact Arts Union about an RPG collab

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Second EoE box is now out

SNoM - Week 5, Sunday the 24th of August @ 12pm

• Ultrakill advertising is ready to go whenever, EMP is done
  • Yayyy Ultrakill

MTG Precon League

• EMP and room booking have been done for Precon League
• The room will be changing for it each week:
  • 25/08 - EZONENTH 109 & 111
  • 1/09 - Giumelli 206 & 207
  • 08/09 - Giumelli 209 & 210
  • 15/09 - Giumelli 206 & 207
  • 22/09 -Giumelli 206 & 207
  • 29/09 - Giumelli 206 & 207
• Once week 1 is over Ash will contact Good Games Morley about organising prizing
• Mani who runs Tabletop ECU has told us that they can just get grants to cover prizing for the league, but then this has us questioning what we actually make people pay entry for
  • Unigames doesn't aim to make profit from our events, we try to minimise the amount spent if possible
• Ash is sorting this out with Mani, and it will be sorted out before next week's meeting

Ash: Communicate with Mani about Precon League pricing

MtG Club Decks

• Gibbi is mostly done making the lists for the decks
• Ash has sent us the descriptions of the club decks they've been working on
• Ash has also started working on lists for the 7P Highlander Decks

Ash: Organise the new Highlander proxy decks

Other TCGs

Pokemon Tournament

• People are interested in having a tournament in the future, which we will hopefully organise within the next 1-2 months
• Things are busy so this will be put on the backburner for at least a couple of weeks

Jeremy, Nene: Ponder the orb on another Pokemon event

Updating the Club Pokemon Decks

• Jeremy sent the potential decks to the Pokemon chat on the discord to get opinions from members about what decks we should use, we've already received a bit of feedback
• Hopefully they will be sorted by next week

Intro to Flesh and Blood - Week 4, Wednesday the 13th of August @ 12pm

• It was yesterday!
• Attendance: 8
• A few new players showed up
• There's quite a bit of interest, could be cool to run a casual game day in the future

Wargaming

Warhammer

Age of Sigmar Tournament - Week 4, Sunday the 17th of August @ 8 am

• It's this Sunday!
• Gen has called venues and they told them to email, Gen will be following up with them tomorrow to make sure it happens
• Lucy will be making art for the medals to hand out on the day of the tournament
• 8 tickets have been sold so far

Warhammer 40k Tournaments - Study Break, Saturday the 6th of September @ 8 am

• Ticket pricing will be sorted out next week or the week after, depending on how AOS ticket sales are going
• Because we've changed the date of the Busy Bee to accomodate RP4Life, it will coincide with this event instead

Gen: Look at storage solutions for Warhammer terrain

Blood Bowl

Blood Bowl League

• Ideally announcements for the next Blood Bowl League should be sent out this weekend
• Entry would stay $10 like previous leagues
• Hopefully the league would run for maximum 5 months, until January of next year, with 10 rounds and 2 weeks for each round
• 11s format would like to be maintained, apparently multiple people have said they do not like to play 7s
  • Since this meeting there has been a poll put up to decide between a 7s or 11s format, format will be decided on next week
• We will have to migrate to a new website also as the previous one has been shut down, we will have to make an account for this
• Start date is ideally at the beginning of September
• A budget will be drafted for the league as well as there are multiple expenses involved, this budget will be done up and organised tonight and approved by circular
• We are also interested in getting another Blood Bowl Commissioner, we will be putting out a form for people to apply for the position using

Anna: Do up the budget for Blood Bowl League

Gen: Set up the new account for the Blood Bowl League

Lucy: Advertising for the Blood Bowl League

Lucy: Write up a commissioner form

Everyone: Look at the budget for Blood Bowl League once it has been completed

Blood Bowl Tourney

• Another Blood Bowl game day to have, likely during or after exams at the end of semester

Mini Painting Day - Study Break, Wednesday the 3rd of September

• Lucy will organise advertising and Gen will do the EMP

Lucy: Advertising for Mini Painting Day

Gen: Do EMP for Mini Painting Day

Trench Crusade Game Day - Week 5, Saturday the 23rd of August @ 12-5pm

• Everyone organising this is very busy so badges and lanyards are being put on the back burner in favour of the terrain and paper minis
• Lucy will look at what terrain we have is suitable for the game day

Jack: Do up the paper minis for the Trench Crusade Game Day

Wargame O-Day

• Lucy and Jeremy are interested in running another Wargaming O-Day
• More similar to our TCG and RPG O-Days than the similar event we ran last year
• Would likely be in week 8

Collaborative Events

Megagame with eSports

• No updates

Access Collabs

• Gen sent an email to the Access department, waiting for a reply

Major Events

2025 Charity Vigil

• Photo opportunity is next Monday!
• Subcom not yet dissolved though

OGM - Week 6, Monday the 25th August @ 2pm

• We have received one amendment so far which has been discussed at length
• Amendment and motion submissions will be closed on Monday

Roleplay 4 Life - Week 6, Saturday-Sunday 30th-31st of August

• Reps: Ash, Connor
• The advertising we made will be put on the boards in the Guild area
• Schedule for the night is ideally out next week

Connor, Ash: Put out the schedule for RP4Life

Connor: Push the RP4Life GM form out to more GMs

Quiz Night - Week 8, Friday the 19th of September @ 7pm

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)
• Ella and Jeremy will be picking up prizes soon

Crafts Workshop - Study Break, Friday the 5th of September @ 4pm

• Reps: Ash, Ella
• Date has changed to September the 5th, so advertising will have to be out soon

Ash, Ella: Do advertising for the Crafts Workshop

Relay 4 Life - Week 10, Saturday-Sunday 4th-5th of October

• Reps: Jack D
• 220 dollars raised so far with 9 members

Blood Bowl 4 Life

• Reps: Connor, Lucy
• Work on this will start soon

Connor, Lucy: Contact Blood Bowl commissioners

Joint [Redacted] - Friday-Monday the 5th-8th of December

• Reps: Anna, Ash, Gen
• No meeting this week, very short meeting last week
• Not much going on
• We need people to run the Unigames events for Joint [REDACTED]
  • Assassins: Ash and Lucy
  • LARP: Anna and Jeremy
  • One-shots: Nene
• Meetings will be every second week from now on
• Advertising is starting being worked on

Fresher Zone

Fresher Campaigns

• Sign ups were bumped yesterday, the form is closing on Friday

Far Future Events

Uncharity Vigil

• Reps: Jack B, Nene

Save the Chimps Charity Event

• Gen has been talking to the Zoology club, was asked what sort of event we'd like to do, Gen told them about the Bananagrams tournament and they loved it
• So the Zoology club will get back to us about the Bananagrams tournament after talking about it on their committee

Reimbursements

• Done
• In progress
• Unsubmitted
  • $389.85 to Anna for Food Run 14/8

Guild

SOCPAC Meeting - Week 6, Tuesday the 26th of August @ 6pm

• Next one is later in the month

Tenancy

• Connor sent Tenancy an email about the Guild Master Plan, weirdly no response yet considering he sent it 1 minute before the meeting started
• Gen spoke to Jackie, who is cooking on our new tenancy contract, so we're just waiting on that
• Gen has submitted a work order request for the lights

Grants

• Sem 2 SPG is due soon, Friday the 29th of August
• We will be allocating $50 to Quiz Night and getting the rest of the money for deck boxes and sleeves/general library maintenance

Anna: Do the SPG

Jeremy: Email Good Games about the deck boxes and sleeves

General Business

Gatekeepers

• Gen is going to take over doing the Gatekeeper FAQ document as a long term goal
• We were suggested to have a gatekeeper list so people can easily see who is a current gatekeeper
• Pros for having a list:
  • If we have photos on the list it can make gatekeepers easily identifiable to both other gatekeepers and members
    • The flipside of this though is that if we have to remove a gatekeeper for any reason it is made obvious to club members, something that is undesirable for both committee and the gatekeeper
• Cons for having a list:
  • We already have a list on the discord, checking the gatekeeper channel has a list of the current gatekeepers
  • If assumptions are being made about who is a gatekeeper, an additional list probably wouldn't help
• We do a vote and most of us are against having a list, so we aren't actioning it

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Busy Bee - Study Break, Saturday the 6th of September @ 11am

• Busy Bee has been moved to the 6th of September to accomodate for RP4Life, but will be on the same day as a tournament nene check which one
• Tenancy offered to get us a skip bin for the Busy Bee, which might be a good idea for getting rid of the junk we send up to the Loft

Nene: Let everyone know about Busy Bee

Inter-club Cleanup - Week 4, Tuesday the 12th of August @ 12-2pm

• It happened!
• Attendance: 5
• A not very well organised event
• Free glass of wine was nice though, says Anna
• It was okay, the idea behind it is good
• Also where Unigames was stationed on Oak Lawn... It gets cleaned there
• Ella says hype

Room Updates

Eunigames Playmats

• No updates

Sponsorship Posters

• The printers are busted so it can't be printed

Jack: Print out the sponsorship poster

Kallax

• We return to the Kallax
• A 2x2 might be more ideal than a 2x4 because a 2x4 would be tall and block the eyeline from one table to another, which is important for managing the clubroom
• A 2x4 might also be insecure if it's standing tall against the couches, especially if things are being taken in and out, could be a risk of it falling over
• Anna is measuring as we speak to see if the gap fits a Kallax
• We take a vote and agree that if a 2x4 is put up against the wall (not against the couches) it would be suitable
• We also agree that this would be a good use for the SPG

Dice Trays

• We could put dice trays on the SPG and see if we get the money for it
• If we don't then Lucy will fashion us some

Library

Sem 1 Book buy

• Games we haven't got yet:
  • 10 Tail Tangle
• Games we're in the process of getting:
  • Compile: Main 1
• Games we have:
  • ARCs
  • Curses and Covens
  • Dune: Imperium - Uprising
  • Flesh and Blood: Aurora 1st Strike Deck
  • Flesh and Blood: Terra 1st Strike Deck
  • Fuego
  • Gubs
  • Ironsworn
  • Lancer TTRPG Core Rulebook
  • Rummy
  • Scum and Villainy

Jeremy: Buy 10 Tail tangle

Painting the Wargaming Minis

• Progress is still being made on all the mini painting

Mini Magnets

• Will be revisited once the minis are painted

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centered (which does affect gameplay)
  • We also don't have enough, we need 6 more
• Jeremy emailed them, waiting to hear back
• Jeremy will print and laminate the markers as a solution (at least for now...)

Jeremy: Make our own objective markers

Donations

• No updates

General Maintenance

• Felt was put on the dice towers weeks ago
• The mini boxes still need to be glued, we bought the wood glue for them previously

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Food Runs

• The bounty has been brought home

Phoenix: Future/Past - Week 6, Friday the 29th of August @ 3pm

• Advertising out for the next one tomorrow
  • Haha Nene LIED it wasn't out tomorrow

Nene: Do advertising for the next Phoenix workshop

Newsletter

• I wish I was playing Ultrakill rn

Committee Business

Banking

• Anna thinks we should get an ABN
• All the other Cam Hall clubs have an ABN
• Pros:
  • Will mean we don't have to remake the whole square account with every new treasurer
  • We will get a bank card, yay!
  • Will make Square stuff a lot easier in the long run
• (Slight) Cons:
  • We wouldn't have to submit a tax return, but would have to submit a form stating we are Not For Profit
  • Getting an ABN could mean we get audited (this is fine, we hate lying)
• This is something Anna would like to do in the long term, and hence won't be done immediately

Anna: Continue working on the ABN

Archiving

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the email inbox

Nene: Redo the Busy Bee handover

Website Updates

• No updates

Meeting closed: 5:20 pm