Unigames Committee Meeting #24 - 26/08/2019

Attending

• Aoibhinn
• Donald
• Taylor
• Amelia
• Elana
• Emerald
• Colin

Apologies

• Alaura
• Gavin

Absent

• Alistair

Meeting open: 11:50AM

Reports:

President's Report:

• Alaura didn't submit a report

Vice-President's Report:

• Sent emails to guild departments and clubs about collaborations
• Finished most of my action items so caught up on some other people’s
• Attended subcommittee meetings
• Basically finished the apology, thanks to Taylor for writing the bulk of it, waiting on committee approval before sending it

Gatekeepers

• Two new applications

• Aoibhinn: Message unsuccesful gate applicants

• Aoibhinn, Donald: Print new gatekeeper forms

Treasurer's Report:

• Account balance: $2388.28
• I’m back, I’m still sick, I have no idea what’s going on

Secretary's Report:

• I have made two proposed constitutional changes
• These minutes will be emailed out as well!
• Guild isn't letting me log in to make an EMP/RMP for RP4Lyfe
• Playing commander over the weekend was fun
• Talked to the ProfComp group, and things were discussed.
• Also still need to talk about regulations

Librarian's Report:

• Overdue items:
• Alistair has not submitted reports

Fresher Rep's Report:

• Halloween subcommittee is fun
• Fresher campaigns are sorted and no one has complained so that's
• Microwave was bought
• Did a food run

OCM reports

• No OCM reports

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Book Manjedal for next year - not done
• Find the RP4L handover (along with Donald, Alistair) - not done
• Fill out App form - not done
• Take away the fridge - not done
• Post up poll for shirt colours - done by Aoibhinn
• Do a sort on the google drive after camp - not done

Aoibhinn:

• Post about large-scale borrowing to presidents page - done
• Watch out for board game events to snipe clubs for collabs - dne
• Look into Unigames solo Mega-Game-esque events a la Primarchs - WIP
• Talk to Enviro and UCC about Cans - email sent
• Talk to people about Discord things - done

Taylor:

• Do a full financial breakdown of camp - not done
• Make a poll for charity selection - not done
• Go to team meeting for Relay + get tins (along with Elana) - Elana did that
• Go through the constitution (along with Donald) - done, but still more work to do

Donald:

• Organise next magic commander night - done
• Do EMP and RMP for RP4Lyfe (along with Alistair) - Can't log in
• Find the RP4L handover (along with Alaura, Alistair) - done
• Make a new archive guide - not done
• Make a new Whenisgood for Archiving - done by Aoibhinn
• Respond to ProfComp group - done
• Turn on approval posting - done
• Git gud with the mailing lists - done
• Make event for OGM - done
• Go through the constitution (along with Taylor) - done, more work to do

Alistair:

• Follow up with computer science - ???
• Do EMP and RMP for RP4Lyfe (along with Donald) - not done
• Find the RP4L handover (along with Alaura, Donald) - done
• Make post about weekly board game reviews - not done
• Archive Ad Eva history - done
• Chase Jasmine about membership cards - not done

Elana:

• Go to team meeting for Relay + get tins (along with Taylor) - done

Colin:

• Start up a FB admin document - WIP

Emerald:

• Scope out the weekend of 7th September for Wargamers

Other:

• (Everyone) Fill out the Whenisgood - WIP

Agenda

Usual Suspects:

Boardgames

• Next one is today at 4PM!
• Come along, it will be fun!

RPGs

• 13th Age One-shot:
  • Pretty good! Two games happened!
  • A whole 10 people had fun!
• Song of Ice and Fire (RPGoT):
  • Next monday!
  • There's a facebook event!
• Halloween tie-in!
  • We want an event to tie in with CHall-oween
  • Paranoia one-shot?
  • Scheduled in for week 11

Magic

• Commander was fun over the weekend
• Sealed league prizes have been worked out, just need to be distributed!

Wargames

• 7th September is an option for Wargaming organisation day

Fresher Campaigns

• They are happening!
• No freshers are sitting out if they have compatible availabilities

Collabs:

• UniAccess:
  • Games have been borrowed!
• UWADU:
  • Happening September 12th, at 6:30pm
• Computer Science:

  • Alistair: Follow up with Computer Science

• Language week:
  • Aoibhinn sent an email to Language week
  • No response yet
• Pride week:
  • Aoibhinn sent an email to Pride department
  • No response yet

• Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

Quiz Night [10th May]:

• Money is here!
• This can be purged next meeting!

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• Alaura: Chat with Winslade about future scheduling

• Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs

• Alaura: Go through Camp feedback and begin writing a handover

• Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Things are submitted!
• It's happening Saturday!

• Donald: Make a poster for LARP1001

OGM [10th September]:

• Aoibhinn: Obtain things from Alaura

• Donald: Write up another constutional ammendment

• Donald: Make a nominations thread on the OGM event

• Donald: Add optional reports to the OGM agenda

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• Event is in two weeks and no advertising has happened
• Event is now in three weeks
• EMP/RMP need to be done
  • Taylor has one we can copy
  • MyGuild is currently not working for some people, whoops
• Aoibhinn has made a bad poster
• We need a confirmed list of GMs
  • Two or three who can run the entire thing
  • And a few who can run in breaks and such
  • We also want to vet who wants to be on stream
• Pricing:
  • $5 for first character
  • $2 for every subsequent character
  • Gold coin for in game benefits
  • Make sure GMs have a good monetisation model

• Donald: Organise getting the capture card/video/audio equipment

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Current clubs that are involved:
  • Unigames
  • UniSFA
  • Panto
  • UCC
• UWAnime not involved as the proposed date is on the same date as their quiz night
• Who gives a buck is a PAC affiliated club about charities

• Taylor: Talk to Who gives a buck

• Taylor: Make a poll for charity selection

• EMP + booking needs to be done
  • So that advertising can happen
• Meeting happening Thursday at 3PM
• $5 entry
• Make pizza prices allow for some extra charity
• Invert the prices of raffle tickets?
  • Make it so the more you get, the more they cost

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Elana went to the meeting
• We have tins!
  • Fancy art on the battle tin done by Jackie <3
• We need to sort out who's going to help with set-up and take-down
• Sponsoring entries?

  • Taylor: Make a relay sponsorship post

MCW - Multicultral Week [17th October]:

• No updates
• 6PM - 10PM

Cameron Hall-oween [25th or 25th October]:

• Reps: Aoibhinn, Amelia
• Two meetings have happened
• EMP is being worked on
• Advertising events are being organised
• We made a timeline!
  • Week 6/7 is EMP deadline
  • Saturday of week 10: If we haven't sold 20 tickets or event will be cancelled
• ACE Security is going to be hired again
  • They're being contacted now

Summer LARP:

• Reps: Alistair, Elana, Emerald
• EMP should be done in a few weeks
• Emerald is very keen for this
• University Gothic!

Un-Charity Vigil:

• Still very far away

[REDACTED] 2020:

• Alaura: Book Manjedal for next year

• Tentative date: 19th-22nd of June 2020

Guild

• FilAus Incident:

  • Aoibhinn has basically finished it
  • It will be sent today!

• Tenancy allocations:

  • No updates

• Guild App

  • Aoibhinn has filled out the form!

• Elevator:

  • No updates

• Grants:

  • We got a breakdown of grants related stuff
  • They apparently rejected our food items
  • Taylor spoke to Jacob about whether they will count or not
  • If the rejection means we don't hit cap, then we'll appeal, otherwise we won't.

• SOC Meeting:

  • Club awards are a thing
  • We should maybe apply for some
  • We might get new neighbors as well

Room Update:

• Microwave:

  • We have a new one!
  • We also have an old one
    • UCC has expressed interest in it
    • Waiting for them to get back to us

• Speakers:

  • Alaura is not here

• Recycling:

  • Aoibhinn has sent an email to Enviro department about can recycling.
  • No response yet

• Old fridge:

  • Alaura still needs to pick up the fridge

  • Alaura: Take away the fridge

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We got some double sided tape
  • Floor felt
    • We got some floor felt
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • No updates

Reimbursements:

• Pending
  • Donald: $165.96 for food run
  • Donald: $26.50 for bunnings run
  • Amelia: $166 for Microwave

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Poll has been made!

  • Taylor: Get quotes for shirts

• Archives:

  • There is a Whenisgood to fill out!

  • Everyone: Fill out the whenisgood

• Board games guide:

  • Still working on it at people's leisure
  • Make a post encouraging people to review board games
    • Board game review of the week!
    • Sounds cute/wholesome

    • Alistair: Make post about weekly board game reviews

• Food run:

  • Should probably do one by next week

• Campus Toilets:

  • No updates

• Ad Eva

  • Has been scanned

  • Alistair: Put Ad Eva on the archives

• Optional membership cards

  • No updates

• Prof Comp

  • A bunch of things were discussed:

  • Donald, Taylor: Discuss Prof Comp things

• Regulations:

  • Clarifications made

• SOC Masterlist

  • No updates

• Facebook things:

  • Approval posting is now on

• Discord things:

  • Aoibhinn has a bunch of changes
  • Welcome page
    • List of rules
  • A bunch of bots are discussed
  • Permissions were discussed

• Mailing lists:

  • This will be mailed out

Meeting closed: 1:53PM--

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Book Manjedal for next year
• Take away the fridge

Aoibhinn:

• Message unsuccesful gate applicants
• Print new gatekeeper forms (along with Donald)
• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs
• Obtain things from Alaura

Taylor:

• Do a full financial breakdown of camp
• Talk to Who gives a buck
• Make a poll for charity selection
• Make a relay sponsorship post
• Get quotes for shirts
• Discuss Prof Comp things (along with Donald)

Donald:

• Print new gatekeeper forms (along with Aoibhinn)
• Make a poster for LARP1001
• Write up another constutional ammendment
• Make a nominations thread on the OGM event
• Add optional reports to the OGM agenda
• Organise getting the capture card/video/audio equipment
• Discuss Prof Comp things (along with Taylor)

Alistair:

• Follow up with Computer Science
• Make post about weekly board game reviews
• Put Ad Eva on the archives

Other:

• (Everyone) Fill out the whenisgood