Unigames Committee Meeting #25 - 02/09/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Elana
• Colin
• Emerald

Apologies

• Gavin

#### Absent -

Meeting open: 11:50AM

Reports:

President's Report:

• I've been out of commission for the last 3 weeks because the universe has decided to deliver blow after blow
• I'm yet to be fully back up to date because things are yet to cool off

Vice-President's Report:

• Sent lots of emails, been very sick and haven’t come in much

  Gatekeepers

• Nothign

Treasurer's Report:

• Account balance: $3091.82
• Taylor has not submitted a report
• Been to a charity vigil meeting
• Did some profcomp stuff, did some constitution stuff

Secretary's Report:

• I did things
• I looked at the constitution
• And I sent an email to the mailing list!

Librarian's Report:

• Overdue items: Coup and Hamsterrolle, and CoC Keepers Handbook
• Is this the real life? Or am I just exhausted??
• Made a post about board game guide entries
• Still need to figure out how to make AdEva one PDF instead of 10
• Access want to borrow games, Mike should be here today
• >Donald: Look at sleeves for Love Letter

Fresher Rep's Report:

• did some late assignments for fresher campaigns
• posters for cameron halloween are happening

OCM reports

• Colin will be away from September 30th to October 4th.
  • Colin will be in Melbourne for my med interview.

Past action Items:

Alaura:

• Chat with Winslade about future scheduling - not done
• Go through Camp feedback and begin writing a handover - not done
• Book Manjedal for next year - not done
• Take away the fridge - done

Aoibhinn:

• Message unsuccesful gate applicants - done
• Print new gatekeeper forms (along with Donald) - done
• Watch out for board game events to snipe clubs for collabs - done
• Look into Unigames solo Mega-Game-esque events a la Primarchs - not done
• Obtain things from Alaura - done

Taylor:

• Do a full financial breakdown of camp - not done
• Talk to Who gives a buck - not done
• Make a poll for charity selection - done
• Make a relay sponsorship post - not done
• Get quotes for shirts - not done
• Discuss Prof Comp things (along with Donald) - done

Donald:

• Print new gatekeeper forms (along with Aoibhinn) - done
• Make a poster for LARP1001 - not done
• Write up another constutional ammendment - done
• Make a nominations thread on the OGM event - done
• Add optional reports to the OGM agenda - done
• Organise getting the capture card/video/audio equipment - done
• Discuss Prof Comp things (along with Taylor) - done

Alistair:

• Follow up with Computer Science - done
• Make post about weekly board game reviews - done
• Put Ad Eva on the archives - WIP

Other:

• (Everyone) Fill out the whenisgood - WIP

Agenda

Usual Suspects:

Boardgames

• Six people arrived
• After board games we ended up playing Magic

• Next one, collab with UWADU!

  RPGs

• Song of Ice and Fire (RPGoT):

  • Happening today!
• Halloween tie-in!
  • Paranoia wasn't spooky enough
  • Maybe Dread? CoC?
  • Week 10?
• Next one: Dark Heresy? In week 8
  • >Elana: Organise Dark Heresy one-shot for week 8

Magic

• Throne of Eldraine Prerelease is happening on 29th!
• >Donald: Make event and poster for Throne of Eldraine prerelease
• >Donald: Distribute the sealed league prizes

Wargames

• Wargaming organising event is happening this weekend on the 7th
• Painting day soon?
  • Next week?
  • >Elana: Organise painting day for next week, wednesday!

Fresher Campaigns

• No troubles have occured
• The two new ones have started!

Collabs:

• UniAccess:
  • The games that they've borrowed are overdue
  • >Donald: Contact Christine re. games
• UWADU:
  • Happening September 12th, at 6:30pm
• Computer Science:
  • Alistair has emailed them, no reply
• Language week:
  • Language week is week 9
  • Offered a board games night or a stall
  • They're still organising things, but they're happy for us to be involved
• Pride week:
  • No response, but now it is pride week
  • F
• PCS:
  • Game theory + board games night with PCS?
  • >Taylor: Organise collab with PCS
• >Aoibhinn: Watch out for board game events to snipe clubs for collabs

Events:

CAMP - Fiends and Fae (Un-Redacted!) [21st-24th June]:

• >Alaura: Chat with Winslade about future scheduling
• >Aoibhinn: Look into Unigames solo Mega-Game-esque events a la Primarchs
• >Alaura: Go through Camp feedback and begin writing a handover
• >Taylor: Do a full financial breakdown of camp

LARP1001

• Reps: Colin, Emerald + Elana, Aoibhinn
• Event happened, 1 person showed up
• Event ran for half the time
• Lessons for next time:
  • Advertise better (poster, facebook invites, UWALARPers page, word of mouth at events
  • Run event as a training session, throwing drills, fighting drills, skirmishes, target practice and then LARP events (should write a schedule)
  • Should schedule a snack break
  • Set up with 1 person 30 min before the event was not enough, either earlier of with more people.
• >Donald: Make a poster for LARP1001

OGM [10th September]:

• New consitutional amendment was proposed
• Fixing a bunch of stuff, with two functional changes

Roleplay for Life [14th/15th September]:

• Reps: Alistair, Donald + Alaura
• EMP is mostly done
• Final touches are being put on it
• GMs have been talked to
• Games are being organised
• >Donald: Organise a tech test for RP4L
• >Donald: Advertise RP4L

Charity Vigil [28th/29th September]:

• Reps: Colin, Taylor
• Current clubs that are involved:
  • Unigames
  • UniSFA
  • UCC
• Panto has pulled out
• PCS might be involved
• Charity is Guild Food Pantry
  • They've confirmed we're good to go
• We have a list of what items cost from them, and we are looking into a thing that will show how many items have been donated
  • e.g. We've donated 10 loaves of bread or 8 bag of rice, etc.
• We're putting $10 as a budget towards emergency expenses, and any remainder will go to charity
• >Taylor: Contact Red Bull re. Charity Vigil
• EMP has been submitted, so it can be advertised

Relay for Life [12th/13th October]:

• Reps: Taylor + Elana, Emerald
• Battle Tin should be rotated around now
• Next captains meeting is not soon
  • 25th of September

MCW - Multicultral Week [17th October]:

• We havbe a stall, 6PM-10PM

Cameron Hall-oween [26th October]:

• Reps: Aoibhinn, Amelia
• EMP is close to being finished
• Almost have a poster
• Facebook advertising is being looked at
• Unigames is cool with the subcommittee spending $10 on Facebook advertising

Book Buy Semester 2:

• Late october? Or after exams?
• Potential date: 19th October

Summer LARP:

• Reps: Alistair, Elana, Emerald
• No updates

Un-Charity Vigil:

• Still very far away

[REDACTED] 2020:

• Tentative date: 19th-22nd of June 2020
• >Alaura: Call Manjedal, ask about alcohol and early check-in

Guild

• FilAus Incident:

  • Email has been sent!

• Tenancy allocations:

  • No updates

• Elevator:

  • No updates

• Grants:

  • >Taylor: Follow up on grants

• Recycling:

  • UWA does not do recycling for cans
  • They are trying to organise things
  • There are a few recyling points not at UWA we could use

• SOC Meeting:

  • Next SOC meeting: ???
  • Next busy bee: 25th-ish September
  • Next tenancy meeting

Room Update:

• Microwave:

  • UCC has expressed interest in it
  • Waiting for them to get back to us

• Speakers:

  • Alaura is continuing to do research

• Old fridge:

  • Alaura still needs to pick up the fridge
  • >Alaura: Take away the fridge

• Bunnings things:

  • Fridge Whiteboard
    • Still need more magnets
  • Noodles
    • We still need to put them up
  • Floor felt
    • We got some floor felt, need to use it
  • Tiny whiteboard
    • For long-term borrowing things
  • President's picture
    • Need the same type of magnets for the picture
    • Alternatively just tape it to the filing cabinet.

• Wargaming shelf

  • No updates

Reimbursements:

• Pending
  • Colin: $16 for bottled water
    • No receipt yet

General Business:

• Embroidery:

  • Ongoing

• New T-Shirts:

  • Poll has been made!
  • >Taylor: Get quotes for shirts
  • >Alaura: Let Taylor know about other shirts store

• Archives:

  • There is a Whenisgood to fill out!
  • >Everyone: Fill out the whenisgood

• Board games guide:

  • Alistair made a post about it
  • Nothing received yet

• Food run:

  • One should be happening on Saturday
  • Donald and Colin are doing it

• Campus Toilets:

  • No updates

• Ad Eva

  • Has been scanned into 10 PDFs
  • >Alistair: Put Ad Eva on the archives

• Optional membership cards

  • No updates

• Prof Comp

  • Meeting is happening very soon

• SOC Masterlist

  • No updates

• Discord things:

  • Aoibhinn is going to organise a day to do things

• Library Donations:

  • Hobbit: Defeat of of Smaug
  • Yugioh Speed Duel: Starter Decks
  • Guildmaster's Guide to Ravnica
  • have been donated and accepted
  • >Alistair: Add these to the Library

Meeting closed: 1:00PM

Action Items:

Alaura:

• Chat with Winslade about future scheduling
• Go through Camp feedback and begin writing a handover
• Call Manjedal, ask about alcohol and early check-in
• Take away the fridge
• Let Taylor know about other shirts store

Aoibhinn:

• Watch out for board game events to snipe clubs for collabs
• Look into Unigames solo Mega-Game-esque events a la Primarchs

Taylor:

• Organise collab with PCS
• Do a full financial breakdown of camp
• Contact Red Bull re. Charity Vigil
• Follow up on grants
• Get quotes for shirts

Donald:

• Look at sleeves for Love Letter
• Make event and poster for Throne of Eldraine prerelease
• Distribute the sealed league prizes
• Contact Christine re. games
• Make a poster for LARP1001
• Organise a tech test for RP4L
• Advertise RP4L

Alistair:

• Put Ad Eva on the archives
• Add these to the Library

Elana:

• Organise Dark Heresy one-shot for week 8
• Organise painting day for next week, wednesday!

Other:

• (Everyone) Fill out the whenisgood